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Category: High School Action Required

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Information regarding summer operating hours for schools and district offices, beginning Monday, June 8, 2020, is listed below. Regular office hours will resume at all locations on August 3, 2020.

Schools:

  • The office should be open 5 days per week, at least 5 hours per day, except holidays.
  • Time when the building is closed for lunch does not count toward the 5 hours.
  • Employees should still work the same number of contract hours.
  • Employees can work from home with permission from their principal or Cabinet supervisor.
  • Face masks, social distancing, and frequent hand washing are encouraged.
  • If the front office staff is not at the school, please place a sign on the school door indicating a telephone number that can be called to reach someone who can unlock the door. If no one is going to be in the building on a particular day, please inform your Administrator of Schools in advance and post a sign on the school door and a notice on the school’s website and social media accounts indicating the next time the office will be open.

Auxiliary Services Building:

  • Staff will be working and the building will be open from 7:30-3:30.

District Office Building:

  • Staff will be working from 8:00-4:30.
  • The building will be accessible starting at 7:30 a.m.

 

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The following guidelines and associated forms have been approved by Cabinet and the SL County Health Department in order for programs to move forward this summer. It is the responsibility of each local school administration to oversee that each sport or activity group is following the approved guidelines during the summer of 2020.

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Due to the Covid-19 Outbreak, many educators who requested authorization for a background check were unable to get fingerprinted before the expiration date on the form. The form normally expires after 60 days. The Utah State Board of Education has a contingency in place to allow educators to use these authorization forms, regardless of the expiration date. There is no need for the educator to get a new form.

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DATE:  
May 29, 2020

TO:     
Principals
Special Education Teachers (Preschool and School Age)
Speech-Language Pathologists

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
Updated Extended Year for Special Educator Stipends 2019-20

The USBE has set up new guidelines for documenting and reporting Extended Year Stipend Days. A specific group of special educators were allowed to work up to 4 additional days for the 2019-20 school year. Please read the attached memo carefully and follow the instructions to submit and be paid for the remaining additional days you are eligible to work for the current school year.

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DATE:  
May 28, 2020

TO: 
Applicable School Principals and Administrative Assistants (Financial and Membership)
All Area Administrators of Schools and Administrative Assistants
Caleb Olson, Planning and Enrollment
Steven Harwood, Support Services and Programming Manager

FROM:    
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant/Internal Auditor

SUBJECT: 
External Audit Visits

Please see attached memo.

 

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DATE: 
Thursday, May 28, 2020

TO:  
All Principals

FROM:    
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT: 
2020 WIDA Dashboards

Tableau dashboards containing the 2020 WIDA Access 2.0 results for second language learners are now available in your Tableau Viewer account.  School administrators may access these dashboards here:

https://10az.online.tableau.com/ - /site/benstableau/workbooks/1626641/views
Explore > WIDA Access 2.0 Analysis > 1-WIDA Access Results, 2017-2020

https://10az.online.tableau.com/ - /site/benstableau/projects/126785
Explore > WIDA Access 2.0 Analysis > [Your School] 2020 WIDA Student Results > 2020 WIDA – Student List

There are three dashboards that school administrators should peruse:

2020 WIDA Composite and Reporting Category Proficiency:
This dashboard will allow school administrators to compare their school’s proficiency levels and progress with that of other demographically similar schools within the district.

WIDA School Report:
This dashboard will go into more detail on the number of students who participated in the test, students reaching proficiency, proficiency levels for composite and reporting category scores, and scale score progress to proficiency all from 2017 to 2020.

2020 WIDA – Student List:
This dashboard comes equipped with multiple filters allowing you to drill down to individual student data.  This list will be useful as you begin making plans for remediation and support of second language learners for the 2020-21 school year.

For the 15 elementary and middle schools who administered the WIDA themselves, there are also dashboards containing a comparison of scores between those who, because they administered the test themselves, were able to spread the testing out into smaller time slots to prevent test exhaustion and the other schools where district testers administered the test all in one sitting, as has been done in years past.

Please contact Ben Jameson if you have questions about these dashboards or if you would like to discuss these data further.

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School Technology Check-in and Cleaning Guidelines:

  1. Make check-in appointments using proper social distancing inside and outside the building.
  2. Collect devices using masks and gloves.
  3. Wipe down devices with disinfectant provided by the custodial department. Do not spray disinfectant directly onto devices.
  4. Store devices for at least a week before reissuing.
  5. Principals should contact their AOS with questions regarding technology fines for damages.

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DATE:
May 12, 2020

TO:   
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders
Self-contained Support Class Teachers

FROM:      
Lisa Robinson, Administrator of Schools
Kim Lloyd, Special Education Director

SUBJECT:
Progress Report Statements

The Progress Report Statements memo contains instructions about statements that should be included in your year-end Goalview Progress Reports. Please share this information with the Special Education team at your school.

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DATE:  
May 13, 2020

TO:     
Principals
All Certified Special Education Staff

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
Year-End Checkout for Traditional Schools/Year-Round Schools

See Items listed that need your attention as you prepare to close out the 2019-20 school year. Please contact your school's Special Education Teacher Specialist for clarification if you have questions or concerns.

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Please advise your staff that Insurance Open Enrollment for this year is changing to May 15- June 30.  Let your staff know that they need to get a confirmation that they have gone in and updated or verified that everything is correct. Attached are Open Enrollment Highlights.

Insurance Open Enrollment May 15- June 30 for a September Effective Date

Enrollment elections will be made using www.infinityhr.com, the JSD online enrollment tool. All benefit eligible employees should log into the online system to verify dependents, beneficiaries and verify benefit elections. Included in attached Open Enrollment Highlights are InfinityHR enrollment instructions.

The following changes may be made during the open enrollment period.

  • Enroll in a new insurance plan
  • Change or cancel an existing insurance plan
  • Add or cancel members from an existing plan
  • Flexible Spending elections (new elections must be made each year you wish to participate)

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DATE:  
Thursday, May 14, 2020

TO:   
All Principals

FROM:  
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:    
Release of the 2020 Stakeholder Survey School Reports

In the next few days, principals will receive an email containing a shared Google folder.  The folder will contain the following:

  • The 2020 Stakeholder Survey Final Report
  • Reports for each licensed educator, administrator, counselor, and support staff

Principals should distribute individual educator reports in one of two ways:

  • As in the past, principals may print individual educator reports from the 2020 Stakeholder Survey Final Report. These reports can be included as part of checkout or they can be distributed to each educator separately.
  • Principals may also email individual educator reports.

No Educator Effectiveness Scores will be released this year because that requirement has been waived by the USBE for this school year because of the soft closure of schools.

Survey data will be released to principals via Tableau Viewer accounts sometime next week. If principals would like survey data to be released to their assistant principals, please contact Ben Jameson; otherwise, only principals will be given access to the survey dashboards.

Please contact Ben Jameson with any questions or concerns.

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Dear Principals:

At this time, we are not taking any requests for rentals. No rentals or requests for use of our facilities/fields will be allowed until after June 5, 2020. This will be re-evaluated following that date and you will receive further communication regarding rentals at that time. If you notice that patrons are participating in organized sports on your fields, this has not been approved. Please help us control our properties and disallow this practice. You are encouraged to ask them to leave. You may also call 801-567-8865 for assistance to clear your fields.

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DATE:
Wednesday, April 29, 2020

TO:
High School Principals
High School Finance Secretaries

FROM: 
 Jason Skidmore, CTE Director
John Larsen, Business Administrator
Brad Sorensen, Administrator of Schools
Dan Ellis, Director of Accounting & Audits

SUBJECT:
 Preschool and Child Care Budget Changes

Beginning the 2020-21 school year, the budgets for the preschool and child care programs will be managed by the CTE Department.   

  • Payments will continue to be received by the school and transferred to their respective CTE budget at the end of each month.  The following account codes will be set up through Accounting for this transfer.  
    • Child Care:  10 R 099 6250 1990 999
    • Preschool:  10 R 099 6255 1990 999
  • CTE will provide each preschool and child care with a budget amount for their expenses.  Expenses will be paid directly from these accounts, eliminating the need for CTE to send an invoice to the schools each month for reimbursement of these expenses.
    • Child Care:  10 E LOC 6250 1090 XXX
    • Preschool:  10 E LOC 6255 1090 XXX
  • Hire/Change Forms for employees in these programs will need to be submitted effective July 1, 2020.

Should you have any questions regarding these changes, please contact the CTE Office at (801) 256-5951 or at cte@jordandistrict.org.

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The Teacher and Student Success Act (TSSA) was created for the purpose of improving school performance and student academic achievement. The JSD Board’s TSSA Framework establishes three priorities schools are to use in developing a TSSA Plan. The priorities include coaching, professional development, and school-based initiatives.

Each school has a *personally-created School Planning folder in Google Drive that includes both last year’s and this year’s plans. TSSA Plans and the School Planning Folder can be accessed from 2020-2021 School Plan Links. Use the 2020-2021 School Planning Tool to begin your plan. Following the School Planning Tool will ensure compliance with TSSA requirements. Please note that until an official District allocation has been received from USBE, schools are asked to use the estimate provided previously.

The first tab in the School Planning Tool labeled “TSSA Overview and Checklist” provides guidelines and a checklist for completing plans. A quick checklist is provided below. The actual plan is found in the tab labeled “TSSA Plan.”

Quick TSSA Plan Checklist

  • Share planning tool if desired. (Currently only principals have editing access.)
  • Summarize 2019-2020 TSSA Plan. (Focus on implementation and growth if no data is available.)
  • Review data. (Review data that is available.)
  • Determine school goal(s) for 2020-2021.
  • (TSI Schools) Complete TSI data review, identify needs, and create goal(s).
  • Record plans and action steps for instructional coaching, professional development, and school-based initiatives.
  • Complete budget.

The plan will be reviewed with assigned AOS during the end-of-year check out.

If you have questions or concerns, please reach out to your AOS. ZOOM Q&A meetings will be available on the dates below. Please feel free to “sign in” if you have questions, concerns, or technical issues.

*If your personally-created plan has technical issues, please feel free to contact Shelley Nordick by email or phone, 801-567-8122 or Chris Westra at 801-567-8657.

 

Thursday, May 7, 9:00 AM - 11:00 AM

https://zoom.us/j/92319407983?pwd=ZVZaYjVPT2NGTFZKd3ZybzBMUkVRdz09

Meeting ID: 923 1940 7983

Password: 0cUgV6

 

Tuesday, May 12, 9:00 AM - 11:00 AM

Join Zoom Meeting

https://zoom.us/j/98777019222?pwd=a3ZSY1c5eExCN1lHN2krOXFzWnhBZz09

Meeting ID: 987 7701 9222

Password: 1k4u34

 

Thursday, May 14, 9:00 AM - 11:00 AM (TSI FOCUS)

https://zoom.us/j/98488189293?pwd=eThRSThWNi9LTU8yVWlLZWR0cmhkdz09 

Meeting ID: 984 8818 9293

Password: 70za43

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DATE:      
Thursday, April 30, 2020

TO:   
All Principals
All School Administrative Assistants

FROM:  
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:     
Scheduling Delivery of WIDA Hard Copy Reports

Evaluation, Research & Accountability is scheduled to received the WIDA hard copy results on May 13, 2020.

We would like to deliver them to the schools on May 20, 21, or 22.

Please let our WIDA Test Coordinator, JoLynn Snelgrove, know when your building will be open so that she can deliver the WIDA hard copy test results. She may be contacted via email at jolynn.snelgrove@jordandistrict.org or by phone at 801-567-8419

The state requires that schools send a hard copy of the individual student report (ISR) to parents. Instructions and more details will be included with the delivery.

Thank you for your help in taking care of this important matter.

Published on

DATE:  
April 23, 2020

TO:     
School Principals and Administrative Assistants

FROM:    
Administrators of Schools

SUBJECT:   
Principal Year-End Check Out Materials for 2019-20

Attached is the list of all forms and items to be completed for principal check out.

  • Items highlighted in purple will be reviewed at check out with your Administrator of Schools.
  • Items highlighted in green require you to bring the requested items to your checkout.
  • Forms provided by the District for principal check out are included with this JAM.
  • You should turn in one completed copy of each form and keep a copy on file in your school for easy reference as you prepare the check out for the next school year.

If you have any questions, please contact your Administrator of Schools’ administrative assistant.

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DATE: 
April 23, 2020

TO:    
Principals
Administrative Assistants

FROM: 
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT: 
Permanent Records – Transfer Processes and Procedures

Year-End Permanent Record Transfers:

Permanent records for students leaving the school (either a boundary change or 6th and 9th grade advancement) need to be delivered in person to the appropriate school by the sending schools staff. Records need to be delivered on or before:

                                                Traditional Schools:  June 12, 2020 

                                                Year-Round schools:  July 10, 2020

The receiving school will need to check the student list against each permanent record to assure all permanent records were received. Each bundle must be accompanied by two (2) alphabetized lists which includes the name of the sending school and receiving school. Computer lists or PDM’s may be used. Dead files should be provided to receiving schools separately in their own box.

General Permanent Record Transfer Procedures (District policy AS61):

  • A parent release is not required when transferring student records from one school to another.
  • Any school receiving a written request to forward a copy of a transferring student’s record to the new school shall comply within 30 days of the request, and within 10 days of the request for a military child’s records, unless the record has been flagged as a “Missing child,” in which case the copy may not be forwarded and the requested school shall notify the police department.
  • Transfer the ORIGINAL records for students in grades K through 8.
  • A CERTIFIED COPY of the cumulative/permanent record along with the original health record (Utah School Immunization Record) of students in grades 9 through 12 shall be transferred to requesting schools outside of Jordan School District.  The ORIGINAL RECORDS and a copy of the health record of students in grades 9 through 12 shall be archived at the Jordan District high school.
  • Maintain a record of the date the record transfer request was received and the date and school where the record was sent.

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The Special Education FAQ sheet is regularly updated with information and guidance for supporting Special Education services during school dismissal. Updates and changes are color coded. Please bookmark the link below to easily find this document for questions you may experience as you support your special educators.

Special Education School Dismissal FAQs - https://docs.google.com/document/d/18cT9uNPVDT8WZHea_J6_TYxm5OVCmdo9l-qtcCHF1Hc/edit?usp=sharing

Although the Documentation Video is imbedded in the FAQ document, we've provided a direct link to this short video that was done to help explain what is and isn't required for documentation of special education services during dismissal. It also provides options for documenting required information but allows for other methods if teachers have already created tools that meet these same requirements.

Documentation Video - https://drive.google.com/file/d/1p1iTcHfcPwP-VE-xEn-qATAxbjvo3Gd0/view?usp=sharing

An email was sent to all Principals inviting them to participate in an "Open Mic Q & A" Zoom meeting on Friday, April 17th @ 2:00 p.m. with Kim Lloyd in the Special Education Department. This is a drop in and ask a question format, there will not be an agenda. If you did not receive that email please contact Kim Lloyd directly.

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Opportunity to Work
Principals and Directors should work with employees to give them the opportunity to continue working if they choose.  If their current position is not available during the dismissal, they could opt to telework if possible, do online training from home, or to perform other job functions.

Record Leave Time
If contracted employees are not working during the school dismissal (March 16-TBD), they will still need to record their leave time in Skyward as the leave time occurs.  They do not need to apply for FMLA to use available personal, vacation, or no-pay days.  Employees are able to utilize all available personal leave days and vacation days.  Employees can also use no-pay days, and will not be terminated for using more than 15 during the dismissal.  These no-pay days will be docked from the employee’s paycheck(s).  Leave days used from March 1, 2020 through June 30, 2020 will not count against the Attendance Incentive.

Sick Days
Sick days may also still be used for employees if the reason is eligible as per sick leave policy.

Apply for FMLA
Employees will still need to apply for FMLA leave through Human Resources, as usual, if they or family members are having health issues for longer than five (5) consecutive days.

Families First Coronavirus Response Act (FFCRA)
Employees may apply for leave due to COVID19 reasons through Human Resources.  Please refer to the attached notice for this paid leave and expanded family and medical leave.