Jordan School District
TO:
Principals
Special Education Teachers (Preschool and School-Age)
Speech-Language Pathologists
FROM:
Lisa Robinson, Administrator of Schools
Brian King, Director of Special Education
This year, the state has allocated 6 additional days available to work two weeks before or after your contract days. Please read the attached memo for instructions on when the days can be worked and how to submit them correctly. The link for submitting the days is included in the attached memo.
DATE:
Thursday, July 23, 2026
TO:
All School Administrators and District Department Directors/Consultants
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Assessment, Research and Accountability
SUBJECT:
2026-27 Required Testing Ethics Professional Development Procedures for Licensed Educator and ESP Employees
For the 2026-27 school year, administrators will need to conduct a training on the state’s testing ethics policy for all licensed educators as well as any education support professionals (ESPs) who will assist with district-, state- or federally-mandated testing. All licensed educators will need to be trained on the policy. Administrators will want to consider including computer lab assistants who function as the school’s test coordinator, any classroom aides that assist with testing, literacy aides who assist with Acadience Reading testing or progress monitoring, or any office staff that assist test coordinators with district-, state- or federally-mandated testing.
The three required procedures for completing this testing ethics professional development are listed on the “2026-27 Principal’s Testing Ethics Checklist for Licensed Educators and ESPs” form, which is due to Assessment, Research & Accountability by Friday, September 18, 2026.
As has been done in the past, administrators may provide the testing ethics training themselves using the Google slide deck linked in this memo. Alternatively, administrators may show the YouTube video linked below to school personnel. The video provides the same information as the slide deck. Once school personnel have been trained, either by a school administrator or using the video, they are required to sign the “2026-27 Standard Test Administration and Testing Ethics Policy Training Signature Form.” Administrators are asked to keep these signed forms on file at the school.
There are several materials attached with this memo for your use:
Please contact Ben Jameson or Heather Knecht in Assessment, Research & Accountability with any questions.
TO:
Administrators
Directors
FROM:
Michael Anderson, Associate Superintendent
Please take this brief survey to help us plan next summer's required training days.
TO:
Administrators
Administrative Assistants
FROM:
Rebecca Eastman, HR Specialist of Leaves & Benefits
See the attached document for a tutorial on how to opt out of the Sick Bank.
DATE:
July 9, 2026
TO:
All Administrators
FROM:
April Gaydosh, Administrator of Human Resources
Mike Trimmell, Ed.D., Assistant Director of Talent Development
SUBJECT:
Annual Crucial Policies
Each year, all employees are required to complete a review of crucial policies. This year, crucial policies will be completed through a new platform called Vector. You will receive an email from Vector with login instructions.
Crucial policies will be available starting July 15, 2026.
The deadline for completing crucial policies is September 15, 2026.
To help with timely completion, you will receive a weekly email reminder and supervisors will receive a weekly completion report.
If you have any questions, or need help completing crucial policies, please reach out to your supervisor. If you need support logging in or using the Vector system, please reach out to Mike Trimmell in Human Resources at michael.trimmell@jordandistrict.org.
TO:
Principals
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Amy Lloyd, K-12 Math Consultant, Teaching & Learning
Principals,
Please invite your newly hired middle school math teachers to an Open Up/Illustrative training on August 4, 2026. The session will be held in Room 101 at the ASB from 8:00 AM – 3:30 PM. Participants will receive a stipend for attending.
Our current middle school math teachers are engaged in Open Up/Illustrative training that began in April and will continue through the 2026–27 school year. New hires will join this ongoing professional learning track, and this August 4th session is designed to bring them up to speed quickly. The training will provide an initial launch into the curriculum and equip new teachers with the foundational knowledge they need to begin the year confidently.
Thank you for your support in ensuring our new teachers are informed and prepared.
DATE:
June 8, 2026
TO:
Principals
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator
SUBJECT:
School Safety Specialist List Update/Confirmation
Beginning the 2026-2027 school year, the School Safety Specialist must be an administrator. The School Safety Specialist also attends, completes, and participates in the following:
Please complete the spreadsheet linked below for the 2026-2027 school year on or before Friday, August 14, 2026. The information entered needs to be accurate for them to receive communications from the District and the USBE, as well as getting enrolled in the USBE Canvas course.
2026-2027 School-Based Safety Specialists
If you have any questions or concerns, please reach out to:
Matt Alvernaz
School Safety Coordinator
Matt.alvernaz@jordandistrict.org
(801)567-8623
DATE:
June 5, 2026
TO:
Administrators
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Amanda Bollinger, Associate Administrator, Teaching & Learning
Jared Covili, Administrator of Digital Teaching & Learning
SUBJECT:
Fall 2026 Access Your Mentor List & Mentor Training Registration by Admin Invite
FALL Mentor List Updates and Mentor Contract
As the year wraps up, we know you may want to begin preparing your school’s mentor assignments for next year. To access your school’s mentor spreadsheet, please go to the Mentor Hub. If you have issues opening your list, please reach out to Amy Wood at amy.wood@jordandistrict.org
The mentor contract is available for you to print for your educators to sign. Administrators need to keep these contracts on file for up to three years for evidence of mentoring during an educators provisional time. Access the mentor contract attached in the memo.
FALL Mentor Training: Enrollment Now Open
FALL Mentor Training will be available online via Canvas from August 3 to September 7 at midnight. This training is specifically for new mentors recommended by their administrators.
Stipend: Teachers will receive a $150 stipend upon successful completion of the Canvas course.
Important Requirements
Before submitting the Google Form for a potential mentor, please confirm:
• The mentor has not previously completed this training.
• The mentor has agreed to participate and complete the requirements.
Registration Details
Please complete the Google Form in the attached memo for each mentor you wish to enroll.
• Availability: Seats are limited and filled on a first-come, first-served basis.
• Deadline: This form will close on August 7 at 3:00 PM.
TO:
Administrators
FROM:
Jordan School District Cabinet Members
Administrators,
As we continue our work around the Portrait of a Graduate, we want to celebrate and build upon the momentum happening across our schools.
To help us collaborate and share best practices, please bring your computer along with links to pictures, artifacts, documents, presentations, or other details about activities and ideas—both currently in motion or planned for the future—to the mandatory administrator meeting on June 10th or June 17th. You will be given time in our meeting to enter your artifacts into this template.
Thank you for your continued leadership, creativity, and dedication to bringing the Portrait of a Graduate to life for our students. Your efforts are making a meaningful impact, and we look forward to learning from one another.
TO:
All Administrators
FROM:
Carolyn Gough, Administrator of Teaching and Learning
The Utah State Board of Education (USBE) has selected a new platform to support the Professional Learning credit tracking and registration system, Recommended Instructional Materials (RIMS), and Microcredentials (formerly MIDAS).
MIDAS will go into an inactive status at 11:59 pm on June 9th. No new work or continuing work will be allowed in the MIDAS system after this time.
Please consider completing the following items in the MIDAS system by 11:59 pm on June 9, 2026:
The current MIDAS system will not be accessible after June 30, 2026.
Educators will still have access to their transcripts while MIDAS is inactive.
Directions for downloading a transcript in MIDAS:
TO:
Principals
Principals,
Please re-share the link below with your faculty and staff that was recently posted in JEM. We want to make sure everyone has a chance to claim their personalized Walmart+ code.
GREAT NEWS! Board Purchases One Year of Walmart+ for Every JSD Employee
TO:
High School Administrators
Middle School Administrators
FROM:
April Gaydosh, Administrator of Human Resources
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools
This memo outlines the required process for administering extra period stipends within the Jordan School District for the 2026-2027 school year. To ensure operational efficiency and policy compliance, all administrators must adhere to the following procedures and documentation standards:
Process Details:
1. Pre-Approval Requirement:
○ Before offering any extra period stipends, administrators must obtain pre-approval from their Administrator of Schools. This step is crucial to ensure alignment with district policies and resource allocation.
2. Completion of Required Documentation:
○ Once pre-approval is obtained, both the educator and the school administrator must complete the attached "Extra Period Stipend Agreement" form.
○ A copy of the signed agreement must be retained at the school location for the entire academic year.
3. Enrollment Dashboard Update:
○ The approved stipend must be recorded in the Enrollment Dashboard. This ensures transparency and accurate tracking of stipends across the district.
4. Submission for HR Processing:
○ After the agreement is signed, the school is responsible for submitting the Extra Period Stipend form to Human Resources through Qmlativ.
○ This submission will be processed in Qmlativ, ensuring the stipend's inclusion in the educator's monthly payroll.
5. Monthly Dashboard Reflection:
○ Once the form is processed through HR, the FTE will be reflected on both the Enrollment Dashboard and HR Dashboard each month that the educator receives the additional stipend.
Important Reminders:
● The stipend is contingent upon factors such as student enrollment, budget constraints, and scheduling needs and may be revoked if necessary.
● All requests for extra-period stipends must be documented and processed according to the guidelines outlined herein.
● “Class” is defined as an assigned instructional period in which graded instruction is provided to students by the teacher of record. Only periods meeting this definition qualify for extended day. Positions that do not serve as the teacher of record for a class period, including but not limited to counselors, instructional coaches, teacher specialists, athletic directors and other non-classroom roles, are not eligible for extended day periods.
Attachments:
● Extra Period Stipend Agreement Form
Thank you for your attention to these important updates and for your continued commitment to supporting our educators.
DATE:
May 14, 2026
TO:
Principals
Special Education Teachers (Preschool and School Age)
Speech-Language Pathologists
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Extended Year for Special Educator Stipend Days 2025-26
The legislation allows a specific group of special educators to work up to 4 additional days for a $200/day stipend (plus applicable benefits). The Bill applies to Special Education Teachers (Preschool and School-Age) and Speech-Language Pathologists only (Speech-Language Technicians are not included). The number of days and stipend amount are based upon the educators assigned FTE equivalent. Teachers who have been hired with an Associate Educator License will count as licensed teachers and will be eligible for the stipend. Days can be worked 2 weeks before or after your contract.
Eligible staff that have days left to work, and did not work all of their allotted days in the fall, are required to complete an online survey to be paid for these days. After you have completed working the days, simply click on the link below to start the survey. Days worked must be full or half days and not a combination of assorted hours and must be worked in your assigned building(s).
The days available for you to work are: June 8-12th, 16-19th, and 22nd. Please remember that June 5th is the last contract day and June 15th is a holiday. These days do not count toward Extended Year Days.
It is important to remember:
Below is the link to submit the days after you have worked. When asked for the approver for your submission do not put your principal or LEA. Please put amanda.hamblin@jordandistrict.org so that the submission can be approved through the Special Education office and be sent to the State Office for payment. If you list your building supervisor as the approver, your request will not be submitted for payment.
https://usbe.az1.qualtrics.com/jfe/form/SV_cYBjLsW7tzP9Nau
Please read the survey carefully, making sure you answer all of the questions listed, as you will be paid according to what the survey generates. Only those that complete the survey will be paid. Any timesheets submitted directly to the Special Ed. or Payroll departments will not be paid. Please note that the window for completing the survey closes June 26, 2026.
Please remember you cannot count the days you already worked and were paid for in the fall. You can only count the days you work after your last contract date at the end of the 2025-26 school year. The State Board of Education has discontinued any leniency on dates that you work. You may ONLY work and report the two weeks after your last contract day. Therefore, you will only be paid for dates that are between June 8 to June 22, 2026 (excluding weekends and holidays) and only the number of days you have remaining from fall 2025-26.
As you plan for the coming year, keep in mind the legislature will presumably award days for the 2026-27 school year, which you can begin working two weeks prior to your first contract day, which is August 10, 2026. More information about next year’s days will be forthcoming. If you have questions, or need help with the survey, please contact Amanda Hamblin at amanda.hamblin@jordandistrict.org or 801-567-8177.
DATE:
May 14, 2026
TO:
Principals
Assistant Principals
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator
SUBJECT:
Bleed Control (TECC) and First Aid Kits
New TECC kits (aka Bleed Control kits) for classrooms will be delivered to each school during the summer. Each school will also receive several First Aid Kits.
TECC Kits (Bleed Control):
First Aid Kits:
If you have any questions or you would like to request to retain additional old TECC kits, please contact Matt Alvernaz (School Safety Coordinator) at matt.alvernaz@jordandistrict.org or 801-567-8623.
DATE:
May 14, 2026
TO:
All Principals
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Melanie Dawson, Principal Rivers Edge
Amanda Bollinger, Teaching and Learning Staff Assistant
Brian King, Special Education Staff Assistant
McKinley Withers, Health and Wellness Consultant
Michelle Love-Day, Director of Language and Culture
SUBJECT:
School Self-Assessment: The Tiered Fidelity Inventory
Multi-Tiered Systems of Support (MTSS) require the use of ongoing data to continually assess needs. To continue the work of implementing a consistent MTSS framework within the District, additional information is being requested to help evaluate the needs and desires for MTSS training provided by District staff (District MTSS Team).
Principals, please complete this survey to indicate your level of need in the following MTSS systems:
DATE:
Thursday, May 7, 2026
TO:
All School Administrators
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Assessment, Research and Accountability
Michelle Love-Day, Director of Language & Culture Services
SUBJECT: WIDA ACCESS Score Reports and Parent Reports
WIDA ACCESS scores were made available on April 30th. A representative from Assessment, Research, and Accountability delivered score reports to schools on May 4-5. Scores will also be available in Tableau, Skyward and Panorama soon.
Here are some things to keep in mind regarding this year's scores, as shared by WIDA:
"For the last few years, WIDA has been revising Kindergarten ACCESS for ELLs (now WIDA ACCESS for Kindergarten) and ACCESS for ELLs (now WIDA ACCESS) to incorporate the WIDA English Language Development (ELD) Standards Framework, 2020 Edition. This school year, you tested students with these revised assessments! Now that you’re done with testing, WIDA needs to ensure that student scores still provide an accurate picture of a student’s English language development. This process happens during a standard setting event after the first annual administration of the revised assessments. The ACCESS standard setting event is scheduled for July 2026.
Because of standard setting, you’ll need to approach your ACCESS score reports in 2026 with additional attention. As you prepare to receive ACCESS score reports in 2026, know that
Learn more about ACCESS in the 2025–2026 school year on the WIDA ACCESS in 2025–2026 page."
Please review the the 2026 WIDA ACCESS Interpretive Guide for Score Reports to understand how to interpret WIDA ACCESS scores.
If there are any updates to be aware of after the standard setting event, we will share that during our initial Task Force meeting next Fall.
ANNUAL NOTIFICATION LETTERS
Schools are expected to send home Annual Notification Letters, along with the Student Score Report, each year by the last day of school. This year, annual notification letters will be sent home digitally via ELLevation using their new Family Communications Tool.
Language & Culture Services will set up the letter cycle and add students to the cycle for each school in Forms on the ELLevation platform. We will need your school's help in monitoring the status of these letters to ensure they are seen by parents. To learn about this process, check out this Annual Notification Letters document which explains the process. We recommend working with your ELD Lead, office staff, and Language Teacher Specialist through this process.
This information was shared with your office staff when WIDA Score Reports were dropped off on May 4th or 5th.
Please reach out to your school's Language Teacher Specialist in Language & Culture Services if you need any support with the annual notification letters. For questions about WIDA ACCESS scores or testing, please contact JoLynn Snelgrove in Assessment, Research & Accountability.
TO:
All Principals
Department Directors
School Administrative Assistants
SUBJECT:
Requests for 2026-2027 Special Calendars – Licensed Only
Your assistance is requested, as the Human Resource Department is preparing special calendars for the 2026-2027 academic year for licensed employees. Special calendars are essential to ensuring appropriate contract pay, time entry, emergency protocols and temporary employee tracking. Employees who meet certain criteria, as listed below, should have a special calendar on file with the Human Resource Department.
A list of licensed employees at your school/department location who are currently on a special calendar for the 2025-2026 contract year will be emailed to you for review on Monday, April 20, 2026. If needed, please make all appropriate additions, corrections, or other changes by submitting an online Hire/Change form in Skyward to the Human Resource Department. Please follow the additional instructions below.
Criteria for determining if an employee requires a special calendar:
If you have an employee you would like to review to determine if they may need a special calendar, you may contact the Human Resources Department, HR Assistant Seniors, for assistance. If a list is not included, there are currently no employees on a special calendar at this location. However, if you anticipate a special calendar for a licensed employee, please follow the instructions below.
Instructions for Special Calendar Requests:
Important Reminders:
Thank you in advance for your attention to this matter. Failure to follow these procedures may cause an employee to be paid incorrectly. Any questions about this procedure or completing a special calendar should be directed to Julie Sharp, HR Senior Asst Elementary, at (801) 567-8230 or Lisa Garner, HR Senior Asst Secondary, at (801) 567-8226.
AG/bb
TO:
Principal and Department Heads
FROM:
Mike Haynes, Director of Jordan Education Foundation
It’s time to shine a spotlight on the professionals who keep Jordan School District running by nominating them for the JEF Outstanding ESP Awards.
The top nominees will receive a $1,000 award, a commemorative plaque and be recognized at the JSD Board of Education meeting in May.
- All Education Support Professional employees within the Jordan School District, including part-time staff, are eligible for nomination.
- Employees who have previously won this award are not eligible for nomination.
- Only one nomination per department or school will be accepted.
Submit your nomination today by going to our website:
Deadline for submissions is April 30th, so get your nominations in today!
DATE:
March 19, 2026
TO:
Department Administrators
Building Principals
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Enrollment Consultant, Student Services
SUBJECT:
Required Survey on Data Collection Practices for GDPA
In 2024, the Utah Legislature passed legislation (the Government Data Privacy Act, or GDPA) requiring improvements to the data use and retention practices of all government entities, including LEAs. There will be various requirements and process changes that require input and cooperation of departments and schools as existing practices are adjusted and new procedures implemented to meet the requirements of this law.
One such requirement is an inventory of practices regarding the sharing, selling, and purchasing of data, as well as documenting how data is collected from various patron groups (students, employees, and community members). This inventory will be created through department and school responses to a survey, linked below:
https://jordandistrict.sjc1.qualtrics.com/jfe/form/SV_25I65LX2Nbzi0gS
The survey asks for responses on data collection, sharing, selling, and purchasing in a variety of categories specified in Utah law. Department administrators and building principals do not need to directly complete the survey themselves but should be involved in the review of processes and procedures that will be required to answer the survey.
Department administrators (or designees) are asked to complete the survey by June 1, 2026. Building principals (or designees) are asked to complete the survey by July 1, 2026.
Questions or concerns should be communicated to Caleb Olson.
Department Administrators: A list of departments and “sub-units” in each department are provided on the next page. If “sub-units” are missing and will be completing the survey on their own, please provide the name of the organization to Caleb Olson ASAP. If desired, a department administrator may collect answers from all “sub-units” and provide one response to the survey. If one department response will be submitted, please communicate this to Caleb Olson.
District Departments and “Sub-Units”:
District Administration / Cabinet:
District Administration / Cabinet > Superintendent
District Administration / Cabinet > Business Administrator
District Administration / Cabinet > Associate Superintendent
District Administration / Cabinet > Administrators of Schools
District Administration / Cabinet > Nursing Services
Accounting, Budgets, and Audits:
Assessment, Research, and Accountability
Auxiliary Services:
Auxiliary Services > Custodial/Energy Services
Auxiliary Services > Facility Services
CTE
Communications
Compliance & Legal Services
Human Resources
Information Systems
Insurance Services
Jordan Family Ed Center
Language & Culture Services
Nutrition Services
Payroll
Purchasing
Special Education
Student Services:
Student Services > Counseling
Student Services > Guidance
Student Services > Health & Wellness
Student Services > Planning & Enrollment
Student Services > Student Support Services
Teaching & Learning
Teaching & Learning > Digital Learning
Teaching & Learning > Dual Immersion
Teaching & Learning > Gifted and Talented
Teaching & Learning > Instructional Coaching
Teaching & Learning > Instructional Support Services
Teaching & Learning > JCC
Teaching & Learning > Language Arts
Teaching & Learning > Math
Teaching & Learning > Performing & Fine Arts
Teaching & Learning > Science, Health, PE
Teaching & Learning > Social Studies & World Languages
Teaching & Learning > Special Assignments
Transportation
TO:
All Administrators
All Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Nancy Bolduc, Administrative Assistant
Reminder! This deadline is approaching. Please make sure the assistant assigned to this project has this information.
The Educator Directed 32 Hours LOG/TIMESHEET must be turned in to the school no later than April 10, 2026 so that amounts may be paid in the April 2026 paycheck. Hours must be completed before turning in the log/timesheet. Payroll will take the information for payment from the Google Sheet.
Please make sure to total the hours listed on the Log/Timesheet and put this number on the Google Sheet. Double check to make sure ALL employees to be paid are listed and that their hours worked are correct. If you have questions please reach out to Nancy Bolduc at x88166 or
nancy.bolduc@jordandistrict.org.
Below you will find the original documents sent out at the beginning of the school year with all the guidelines. Here is the LINK to the original JAM that was sent with all instructions.
