Jordan School District Payroll Department
Effective July 1, 2019
2019-20 INSERVICE RATE
$23.71 PER HOUR
Effective July 1, 2019
2019-20 INSERVICE RATE
$23.71 PER HOUR
This course is for anyone who wants to learn how to do more with spreadsheets. Participants are encouraged to bring their own projects, but sample files and projects will be available during the workshop. All tasks can be completed in either Excel or Google Sheets, and it will be up to the participants to choose an application. Each day of the workshop will focus on 3-4 of the topics listed below. Sign up in JPLS: course number 101427.
For course descriptions and dates please see document below.
DATE:
June 3, 2019
TO:
All Principals
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
Student Enrollment for May 2019
Please see attached memo.
"Attention Administrators: As you are all aware, West Jordan Middle is being rebuilt, so they will have a lot of their furniture, appliances, projectors, and other surplus items that they will not be taking to their new building. Before we make it available to the public at an on-site sale, we would like to make it available to the rest of the schools in Jordan District.
Principals will be able to view and select items that can be transferred to their respective schools on Thursday, June 6th, two days before the public sale from 8 AM to 4 PM. The central warehouse will take care of the physical transfer either the same day or by Monday of the next week. Paperwork will need to be filled out and signed, so principals will be the only ones authorized to select items for transfer. If interested, please contact Steve Oldham in the surplus warehouse, as he will be on site at WJMS to coordinate the effort."
Enrollment Information Available online at: http://www.jordandistrict.org/departments/insurance
Please see flyer below for more information.
DATE:
Thursday, May 30, 2019
TO:
All Elementary Principals
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Tableau Viewer Account Set Up
The Evaluation, Research & Accountability Department has pushed out several data dashboards containing the 2019 UEPC Stakeholder Survey effectiveness ratings for your school to your Tableau Viewer accounts. For those of you who have already activated your Tableau Viewer accounts, you should be able to access those dashboards right now.
There are still some elementary principals who have not activated their Tableau Viewer accounts. Principals will receive an email from Tableau Online prompting them to join. Please see the attached step-by-step instructions to set up the school account. Once the set up process has been completed, I will be able to push out your 2019 UEPC Stakeholder Survey Effectiveness Ratings for your school.
Principals may share Tableau account login information with their assistant principals. Sensitive student and teacher information will be included in these data dashboards; therefore, principals may not share login information with school personnel other than assistant principals. Please contact Ben Jameson with any questions at 801-567-8243 or ben.jameson@jordandistrict.org.
To access the Tableau login page, please click here: https://sso.online.tableau.com/public/idp/SSO
Please see document below for important dates and reminders.
DATE:
May 24, 2019
TO:
All Principals
FROM:
Cheryl Matson, Director of Insurance Services
SUBJECT:
Volunteer Hours
Volunteer reports need to be submitted to Insurance Services.
Workers’ Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.
PTA figures must be separate from other volunteer hours.
Attached is a copy of the Volunteer Report for the period from April 1, 2019 to the end of school year.
Please complete this form and return it to
Cheryl Matson, Insurance Services by
June 15, 2019
For a list of administrative assignment changes for the 2019-20 school year, click on the link below:
Click Here
K-12 Accident plans are available for injury, at-school accidents, 24-hour accidents, extended dental and football. See attached flyers (English and Spanish) for additional information. Please consider including the information in your school packets.
Due to an immediate need to fill additional administrative positions for the 2019-20 school year, the Administrative Application window is now open and will remain open indefinitely. Eligible administrative candidates may apply at: http://workatjordan.org/
Dear School Principals,
We are pleased to announce the 2019 Governor's Summer Reading Program, we are again partnering with KSL Read Today, The Utah State Library Division, and the Salt Lake Bees.
This year we are distributing "postcards" only via email. You will find electronic copies of the postcard as well as a flyer you can send out to parents and students electronically (ie. website, email, Peachjar). Please distribute as soon as possible so your students receive one BEFORE the end of the school year. Registration begins on May 15th.
Attached you will also find photos for you to use for various social media posts throughout the Summer as well as suggested text. You are welcome to personalize it for your school's needs.
For more information about this partnership and how to sign up for the Summer Reading Program, visit www.readtoday.com and click on SUMMER READING.
DATE:
May 15, 2019
TO:
All Principals, Administrative Assistants, and Custodians
FROM:
Scott Thomas, Administrator of Auxiliary Services
Curtis Hagen, Staff Assistant of Auxiliary Services
Dave Rostrom, Director of Facilities Services
Sandi Abplanalp, Facility Systems Coordinator
SUBJECT:
Summer Card Access Scheduling
With the end of the school year rapidly approaching, the need to re-evaluate current access levels of your staff may be necessary. Employees with 24/7 access will remain the same, however, access may need to be altered for your teachers, staff and sweepers. Please be aware that if teachers retain their current access levels during summer months their badge will allow them access into the building regardless of whether or not the building has been disarmed. They could potentially trigger the alarm initiating a police response. If your sweepers will be working days, let Sandi Abplanalp know what hours they are authorized to have access.
Please note that District Maintenance workers and District delivery drivers’ access will remain the same (7:00 am-5:00 pm). Please contact Sandi and let her know what days the building will be closed so their access can be removed.
Time zones assigned to the doors will be removed after the last bell on the last day of school. If you want your main door left open or have summer programs running during the summer months, contact Sandi to adjust the schedule. If you have employees that will not be returning in the fall, please collect their badges as part of their final check out and return them to Sandi in the Facilities Services Department. If an employee is transferring, email Sandi their names and new locations as soon as possible so she can assign them to their new location. Please account for all of the lockout/unlock cards, portable passes, recess passes, office passes, elevator passes and substitute passes that are listed in this report.
Please be aware that employees with extended building access will revert back to regular access when the school year ends (with the exception of the head administrative assistants and custodians) and a new Building/Card Access-Administrator Authorization form will need to be submitted when the new school year begins. Please call Sandi with any questions or concerns.
Sandi Abplanalp
Jordan School District
Facility Systems Coordinator
801-567-8616
sandi.abplanalp@jordandistrict.org
Cc:
Jordan School District Cabinet Members
DATE:
Thursday, May 16, 2019
TO:
All Principals
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2019 WIDA Reports
Hard copy 2019 WIDA Individual Student Reports (ISRs) will be hand-delivered to schools by Friday, May 24, 2019. A copy of each student’s ISR printed in English should be placed in their CUM file.
Per state law, a copy of each student’s ISR also needs to be sent home within three weeks of receiving them. We have included an ISR for the home language listed for each student in Skyward, though the WIDA AMS system does not translate ISRs in all languages. Along with the ISR, please send home the following documents:
In June, the Evaluation, Research & Accountability Department will disseminate several data dashboards that will allow school administrators to analyze WIDA achievement and proficiency levels using student subgroup filters (i.e., gender, socioeconomic status, race/ethnicity, absenteeism, etc.) and WIDA subtests. More information regarding these data dashboards will be forthcoming.
DATE:
May 16, 2019
TO:
All Principals and Directors
FROM:
June LeMaster, Ph.D., Administrator, Human Resources
Administrator of Schools
SUBJECT:
Employee Attendance at Relative's Graduation Exercises
This year, all high school graduation exercises are on Thursday, May 30th, with the exception of Valley High on Wednesday, May 29th.
Principals and Directors are encouraged to direct parents or grandparents who may wish to attend these graduations, but who are scheduled to work in their own locations to District Policy DP335 NEG and DP335B NEG. This policy specifically states: "Personal leave shall not be taken during the first five days and last five days that students are in school except...to attend to personal or business matters which require the employee's attendance and scheduling is beyond the employee's control."
Since graduation scheduling is beyond the employees’ control, it is desirable that immediate supervisors will cooperate and provide employees who may fall into this category, an opportunity to attend graduation ceremonies of family members.
Licensed employees are responsible for requesting a substitute through the Absence Management system, if applicable. In the blue “Notes to Administrator” box, the employee should add “graduation” along with his/her relationship to the graduate.
For additional assistance, please contact Juli Martin in the sub office at 801-567-8219.
Cc:
Administrators of Schools
JL/am
DATE:
Thursday, May 16, 2019
TO:
Elementary Principals
Middle School Principals
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2019 RISE Validity and Reliability
RISE Reports on Nextera:
Classroom reports for RISE continue to see delays of up to a week to access accurate information. When students submit the test, the scale score they see is accurate, but that score will take up to a week to show up accurately on classroom, school and district-level reports. This means that schools will need to wait for a week after they are completely finished with RISE testing to access accurate raw scores for their school.
RISE Validity and Reliability:
There have been a number of questions and concerns raised about the validity and reliability of the RISE test and the effect that the five outages have had on student scores. To clarify, validity as used in the assessment world, means that the question items on the test are measuring what they intend to measure. In the case of RISE where we are using the same question items that were in SAGE, we can be confident in the validity of the test because the items have been proven to be aligned with the Utah State Core. There are five years of SAGE data to confirm this.
Educators often ask, “Were my students able to demonstrate their proficiency as intended?” This is actually a question of reliability. In other words, how consistent are students’ scores at representing their achievement when compared with their previous results? In an email to superintendents across the state earlier this week, State Superintendent Sydnee Dickson said, “Unfortunately, the mounting issues with the operating platform created by Questar bring up many questions that will need to be answered. The frequency of the problems that have occurred may impact the Utah State Board of Education’s ability to use the results for purposes of statewide accountability…. We believe the results can still be used to inform classroom instruction and individual student learning. However, we are less confident about overall accountability.”
We recommend that principals be cautious in telling their teachers that their students’ RISE scores are not valid and reliable. At this point, we do not know this for sure. Here’s what we do know:
School Accountability:
While we will likely be able to use RISE data for instructional decisions, its use for school accountability has not yet been determined. The issue lies in the fact that the state accountability system requires that we count all students who participated – even if they were negatively impacted by the system outages. Questar will be analyzing the RISE results of all students to see if and what the impact may be from the system outages. The USBE will engage an objective third party to analyze and verify those results. We will be monitoring this analysis closely. Depending upon what they find, there are three options:
Please contact Ben Jameson with any questions you may have. Please look forward to more communication throughout the summer and fall of 2019 regarding the state’s findings.
Elementary Principals:
Parent letters for EOY DIBELS are attached. The Evaluation Department will send spreadsheets to Principals when testing is complete. The testing window closes on June 15 and letters must be sent home with ALL first, second and third-grade students on or before the last day of school for A track and traditional calendars. Year-round tracks B, C and D need to send the letters home by June 30. Please do not send this letter home with Kindergarten students, as the reporting law does not apply to them. The parent letter from mCLASShome.com is appropriate to share with all parents. Please contact Michelle Lovell with any questions.
DATE:
May 15, 2019
TO:
Principals
All Certified Special Education Staff
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Specialist
SUBJECT:
Year-End Checkout for Traditional Schools/Year-Round Schools
Please see attached memo.
All Classified and Certified Administrators:
Please take a moment to fill out the following survey to help us narrow down your interests and needs for training provided at our Annual Administrative Leadership Conference 2019, which will be held August 6 & 7 at South Hills Middle School.
Survey Link for Administrators' Conference Breakout Sessions
https://www.surveymonkey.com/r/BJB7Z9J
DATE:
May 9, 2019
TO:
Elementary Principals
Elementary Head Administrative Assistants
FROM:
John Larsen, Business Administrator
SUBJECT:
Summer Pool Hours for Elementary Head Administrative Assistants
As a reminder, elementary head administrative assistants are given forty (40) hours for use during the summer months. These hours remain optional and flexible and are to be used as needed in coordination with the school principal.
These hours should be used to address matters that typically build up over the summer months such as mail, voice mail, purchase verifications, timesheets, etc. The hope is that these summer hours will aid the school in a successful opening for the students.
The hours should be reported through True Time under the heading of “Contract Pool Hours” and will be charged to account number: 10 E xxx 0050 2483 152.
JL/jc
cc:
Cabinet
Sarah Palmer, Director of Payroll