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NASA - How to Safely View the April 8, 2024, TOTAL SOLAR ECLIPSETO:
Administrators
Administrative Assistants

FROM:
Communication Department

As you may be aware, a partial solar eclipse will pass over Utah on Monday, April 8, 2024, at approximately 12:32 p.m.

We encourage everyone to know the safety risks associated with viewing an eclipse.

Please make sure your students and staff know the importance of wearing the proper safety glasses when viewing the eclipse and the importance of not looking directly at the sun.

Below is information from NASA that may be of assistance to you in answering any questions you may have or questions that may come your way regarding safety during the eclipse.

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TO:
Administrators
Administrative Assistants

FROM:
Communications Department

Salt Lake County Parks & Recreation is offering the My County Rec Pass to Salt Lake County residents, ages 5–18. The My County Rec Pass includes free access to use Salt Lake County operated recreation centers and amenities, including:

  • 18 swimming pools (indoor and outdoor)
  • 3 ice centers
  • 2 climbing walls
  • Gyms
  • Weight rooms
  • Fitness areas
  • Walking tracks

Pre-Registration Opens: April 1 and pass activates June 1. Parents/guardians may sign up their 5–18 year old(s) at a Salt Lake County operated recreation center. Both child and guardian must register in person. Parent/guardian must bring ID or proof of Salt Lake County residency.

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Dear Administrators,

Please let your employees know about this opportunity.

ZYIA Active, an active lifestyle brand located in Draper, Utah, is offering FREE brand-new clothing to all employees in Jordan School District. It is ZYIA Active’s way of saying thanks for your hard work and dedication to education.

Here’s what you need to know.

On Saturday, Nov. 11 from 9 a.m. – 2 p.m. ZYIA Active is holding a Jordan School District Employee Appreciation Event. All employees are invited to the ZYIA warehouse to choose three FREE new clothing items.

  • Brand new activewear in a wide variety of sizes for women, men, and kids will be available to choose from during this event.
  • A list of clothing available for women, men and kids is on the poster below.
  • You must select your free clothing in-person at the ZYIA Active warehouse in Draper.
  • You must present a valid Jordan School District employee ID badge.

WHAT: Each JSD Employee Can Select Three FREE Brand-New Clothing Items from ZYIA Active
WHEN: Saturday, Nov. 11, 9 a.m. – 2 p.m. ***Employee ID Badge Required
WHERE: ZYIA Active Warehouse, 294 W. Life Science Way, Draper

Zyia Employee Appreciation Event Poster

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Thank you for your patience while the State of Utah updates their process to report student injuries. The attached will assist you in getting your UtahID set up and completing the Administration Form to get your access to REDCap. Once you log into the REDCap site you will "Add new record" and complete the necessary fields to report a student injury. There are very helpful video tutorials on the site for additional training.

Student Injury Report in REDCap

Step 1:
Create a UtahID at id.utah.gov. Instructions on how to create one and a short video tutorial can be found above, or on the UtahID Account Creation page. A verification email will be sent.

Please note that using the user's professional email address is the preferred method. If they opt to use a personal email account, a justification note is required from Project Owners stating the reasons for doing so.

Multi-Factor Authentication (MFA) will be required for all new UtahID public user accounts. New users will have the option to have the MFA code sent by email or SMS text message. Please note, when a user first registers, the only option available will be email since that is the available method listed on the account until the user adds a mobile phone number to their profile in id.utah.gov.

Open the verification email and enter the code into the field provided on the UtahID creation webpage.

Finish setting up UtahID after numerical code is entered.

Send an email to: Vanonda Kern, Project Owner, studentinjury@utah.gov to let them know you have created a UtahID. The Project Owner will reply to your email to let you know you can move on. You will not be able to access REDCap to create an account until you are notified by the Project Owner.

Step 2:
Fill out the Administrative Form. The form will be received by the Project Owner and information from the form will be reviewed and entered in for REDCap approval.

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GRAMA HandoutAnyone with a GRAMA request must submit the request by visiting the State of Utah Open Records Portal for Jordan School District or by visiting openrecords.utah.gov and selecting the K-12 link.

For anyone who needs help navigating openrecords.utah.gov and filling out the GRAMA request form, we are providing an information card. Principals and staff can print the card and share it with those making a GRAMA request.

Here is the information card to print and cut in half.

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Utah State Law and District Policy requires that all school personnel delegated to administer medication to students in schools must complete Medication Administration Training.

New employees who will be giving medication are required to attend the live training on Friday, September 16, 2022. Prior to this meeting, they need to view the online training, use this link and then select Medication Inservice (use a browser other than Firefox).

Employees who have attended this training and have a certificate of completion will not be required to attend this meeting. However, they will be required to recertify by viewing the online training video and completing the corresponding test available on the district website. (see above)

Please identify staff members that should receive medication administration training. This may include head administrative assistants, office assistants, cluster teachers or aides, counseling center personnel, and the principal if appropriate. Please inform all personnel that have the potential to administer medication to students at school of their responsibilities in this matter.

Medication Administration Training
Friday, September 16, 2022
9:00 a.m. – 11:00 a.m.
ASB PDC 101 & 102

Class size is limited. Please contact your school nurse if you are planning to attend. See attached nurse assignment list. Thank you for your responsiveness and support.

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Jordan School District Nurses will be conducting this inservice on:

Friday, September 23, 2022
9:00 – 11:00 a.m.
ASB COMPUTER LAB D-112

This inservice is open to all office staff and administrators. It is not required that you attend; however, if you are involved with student registration, this inservice will be of benefit to you since immunization status is an important part of the registration process.

Class size is limited. Please contact your school nurse if you are planning to attend. See attached nurse assignment list for 2022-23.

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The 2022-23 School allocations have been provided for your review.  Budget adjustments can be submitted using the attached form to Natalie.Grange@jordandistrict.org.

School allocations will be updated in November after the October 1 headcounts are finalized by the State.

If you have questions please contact Natalie Grange at 88312 or at Natalie.Grange@jordandistrict.org.

 

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DATE: August 16, 2022
TO: Principals, Assistant Principals, Panorama Survey Coordinators
FROM: Michael Anderson, Associate Superintendent, Administrators of Schools, Travis Hamblin, Director of Student Services
SUBJECT: Panorama Survey Training, Window, & Administration

The virtual training may be accessed using the following link:

  • https://panoramaed.zoom.us/j/9102179636

All administrators and survey coordinators will receive an email from Panorama containing the survey questions, sample letter to use for parent/guardian communication, and slide deck of the presentation. The school may choose to use, modify or create their own parent/guardian communication. Schools may also share the survey questions should they choose to do so.

The fall survey window will open on Aug. 29 and close on Sept. 21.

It is expected that each school shall notify parents/guardians PRIOR to administering the survey to students. SEL surveys are always optional whether the parent/guardian or student opts out, should never be ‘required’, and should never be a part of an academic grade.

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Steps for processing parent requests for opt-out of information release.

DATE: August 18, 2022

TO: School Administrators, Elementary Administrative Assistants, Secondary Attendance Secretaries, Secondary Registrars
FROM: Michael Anderson, Associate Superintendent, Travis Hamblin, Director of Student Services, Caleb Olson, Consultant, Planning & Enrollment
SUBJECT: Third Party Information Release Opt-Out

Parents (and students over the age of 18) have the right to opt-out of the release of their student’s directory information to third parties. This right is communicated to parents annually in the FERPA, PPRA, and Directory Information notices in the online “Registration for Schools” process.

To opt-out, parents must provide a written request to the school principal within the first ten school days of the year. Once received, the request is entered in Skyward on the Profile screen. The fields are located at the bottom of the screen (as shown below):

Distribute Student Demographic Information

The field meanings are as follows:

  • Military: Allow release of information to military recruiters
  • Higher Ed: Allow release of information to post-secondary institutions
  • Public: Allow release of information to local media or public source (schools must still obtain permission before posting student images or information on social media, websites, or before participation in media interviews and stories)
  • District: This field is not used and can remain “YES”. It will be removed from Skyward in the future.
  • Local: Allows use of information in items such as yearbooks, performance programs, and sports rosters.

Once received, requests for opt-out must be processed promptly, as various agencies and entities are already submitting requests for information. The written request can be filed in the student’s cumulative folder. When entered in Skyward, the opt-out will remain from year-to-year until the parent submits a request reauthorizing the release of information.

If an individual wants to opt out of the release of “directory information”, staff will need to clarify which specific recipients the parent wants to op-out for and ask the parent to list them in the written request.

Parents may opt-out after the first ten days of the school year but should be informed that information may already have been released prior to their request.

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CSTAG training consists of two (2) training levels and both levels must be completed by all administrator’s and threat assessment team members.  The CSTAG Level 2 workshop is for all who have completed the Level 1 training (the six (6) hour web-based training from Navigate360). This workshop will build upon your knowledge of threat assessment by providing practical application and implementation of the CSTAG process in your school.

The Level 2 workshop will;

  1. Review CSTAG level 1
  2. Focus on implementation and use of the threat assessment process
  3. Focus on sustainable ways to use CSTAG in your school.
  4. Review and training on the decision tree
  5. Review the CSTAG forms and best practices
  6. Practice using real-world scenarios.

You can choose to attend either a morning session or an afternoon session. There are two (2) different dates to choose from as well. Select the link below to register for a session of CSTAG Level 2 training.

In-Person Training:
Tuesday, September 27th (In-Person)
ASB Auditorium
8:30am-10:30am or 1pm-3pm  Section # 117422 and 117423

Friday, November 4th (In-Person)
ASB Auditorium
8:30am-10:30am or 1pm-3pm  Section # 117424 and 117425

Please sign up using JPLS for the session you will be attending at https://jpls.truenorthlogic.com/ia/empari/learning2/course/viewCourseSearch?courseId=101883

The course number is 101883.

Should you have any questions please reach out to Angie Rasmussen at angie.rasmussen@jordandistrict.org

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All schools are required to conduct a fire drill within the first 10 days of the school year.  This provides a great opportunity to review plans, emergency response/Incident Command assignments, evacuation maps, rally locations outside, communications, and related supplies.

Please take special care to orient new students and staff, individuals with special needs and younger students that may not have been exposed to fire alarms/strobes and emergency response protocols.  Please be sure to clearly announce that it is a “drill”.

Please call the Jordan School District 24-hr. Alarm Response 801-567-8865 at least 30 minutes in advance of the drill, so the fire department is not dispatched.

Use the JSD Incident Command System Manual - Fire Action Plan as your drill guideline.  Google Drive link: JSD Incident Command System Manual

Report the drill and any related meetings using the JSD report form on Google Drive. Link: 2022-23 REPORT EMERGENCY — DRILLS, ACTUAL EVENTS, or MEETINGS

Please contact Emergency Operations Manager Lance Everill with questions or concerns: lance.everill@jordandistrict.org, office 801-567-8623.

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Dear JSD Principals,

The wellness team is excited to announce two programs designed to support teacher and student health and wellness this school year: 1) Educator Wellness Representatives and 2) Social and Emotional Learning (SEL) Teacher Leaders.

The Educator Wellness Representatives will primarily be responsible for supporting faculty/staff wellness efforts at your school while the primary role of the SEL Teacher Leader is to support student-focused social and emotional learning efforts for our District. Please refer to the table below for specifics of each position.

Educator Wellness
Representatives
Each school nominates one		 Social Emotional Learning
Teacher Leaders
10 per level (elementary, middle, high) 
  • Support teacher wellness
  • Must be a licensed, non-administrative staff member.
  • Nominated by a principal using this form
  • Will attend our Educator Wellness Kickoff event on September 20, 2022 @ JATC South
    *Sub will be provided for workday
    *A stipend will be offered to representatives data collected in the spring regarding their efforts

Duties include: lead and support faculty/staff wellness efforts at your school throughout the year, maintain contact with District SEL Specialists, model educator wellness for the school community

How are they selected?
Principal nominates ONE educator wellness representative for each school using this form.
  • Support student social and emotional learning
  • Teachers apply by completing this form
  • Will meet quarterly with District SEL Specialists (meeting times TBD)
    *Sub will be provided for workday meetings

Duties include: consult on social and emotional learning implementation districtwide, develop website content, review curriculum options, support classroom lesson planning

How are they selected?
Teachers are invited to apply by completing this form! 10 teacher leaders will be selected for each level.

Action Items for administrators:

  • Please nominate your Educator Wellness Representative by August 26, 2022.
  • Please invite teachers who would be good social and emotional learning leaders to apply.

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If you have a timesheet for participation in LETRS training done off contract time, the last day to submit for payment will be September 15, 2022. 

Please note that as of August 18, 2022, teachers will no longer be paid out of ESSER funding for doing virtual LETRS training off contract hours. Substitutes will be provided for those who are taking the training on contract days. Teachers will still receive the $500.00 stipend for completing each unit. After completing the book work for each unit and attending the full day virtual training, teachers will complete the Unit Course Complete Form found here to receive the stipend. Please share this message with those individuals in your building who are involved in LETRS training. 

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Earn your Endorsement on USBEAdmin, please share this information with your teachers.

Many of your teachers are pursuing a STEM endorsement - USBE WILL REIMBURSE THEM FOR THEIR EDUCATION! This is now called the STEM Endorsement Incentive Program (EIP). See the attached flyer and link to our EIP website for more information. If you have any questions, please reach out to the content consultant. We would love to talk to you!

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This is a reminder that next week is a required Campus Monitor Training!

Date: The fall training is Tuesday, August 23rd
Time: The same training is offered from 7:30 to 9:00 AM & again from 2:00 to 3:30 PM.
Location: The ASB Auditorium. Please park on the north end and use entrance A.
The plan is that one Campus Monitor will attend each session.

An assistant principal is welcome to come to the training with the campus monitor but it is not required.

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The 2022-23 enrollment for all schools on the 1st day for traditional schools is 58,605.

The enrollment (K-12 + Special Education) is 832 more than the 2022-23 estimate of 57,773, an increase of 1.44%.

Enrollment Chart

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Goalview is updating its overall system.  Along with the update Goalview is changing the name to EdPlan.  We are providing training for all special educators over the next few months.  We will move to the new updated system over our winter break.  In order to prepare for this upgrade, training is required for all licensed special education teachers, and service providers. Please see the attached memo for the schedule to sign up for a training session through JPLS.

DATE: August 1, 2022
TO: Principals, All Special Education Staff and Service Providers
FROM: Lisa Robinson, Administrator of Schools, Kim Lloyd, Director of Special Education
SUBJECT: EdPlan Training for Special Education Personnel 2022-2023

Welcome Back!  We are excited to get this year started.  Goalview is updating its overall system.  Along with the update Goalview is changing the name to EdPlan.  We are providing training for all special educators over the next few months.  We will move to the new updated system over our winter break.  In order to prepare for this upgrade, training is required for all licensed special education teachers, and service providers.

Goalview will roll over to EdPlan over our winter break and the Goalview system will be retired after December 16, 2022.  All of our data will roll over to EdPlan during the winter break and upon our return from Winter Break on January 03, 2023 we will all begin using EdPlan full time. All meetings and information must be finalized by December 16, 2022 to ensure the information migrates to the EdPlan. All finalized documents will be available in the new system. The training is mandatory in order for all staff to be able to access and use the updated software.

If you have more than one teacher that needs to attend, please alternate training days in order to maintain adequate coverage in your school. The Special Education Department will cover the costs of substitutes for licensed special education staff and personnel that will be attending the training with budget code 1292.  Staff should register on JPLS for the training.

JPLS Info:
Special Education EdPlan Training - Course #101907

Group Specific Sessions:
Mon, Oct. 10 - 12 - 3:30 p.m. (PM session is for SLPs only) - Session #117381
Wed, Oct. 19 - 8  - 11:30 a.m. (ADMIN) - Session #117384
Tues, Nov. 15 - 8 - 11:30 a.m. (ADMIN) - Session #117391
Tues, Nov. 15 - 12 - 3:30 a.m. (ADMIN) - Session #117392

September:
Wed, Sept. 28- 8 -11:30 a.m. - Session #117378
Wed, Sept. 28 - 12 - 3:30 p.m. - Session #117379

October:
Mon, Oct. 10 - 8 - 11:30 a.m. - Session #117380
Tues, Oct. 11 - 8 - 11:30 a.m. - Session #117382
Tues, Oct. 11 - 12 - 3:30 p.m. - Session #117383
Thurs, Oct. 20 - 8 - 11:30 a.m. - Session #117385
Thurs, Oct. 20- 12 - 3:30 p.m. - Session #117386

November:
Tues, Nov. 1 - 8 - 11:30 a.m. - Session #117387
Tues, Nov. 1st- 12 - 3:30 a.m. - Session #117388
Fri, Nov. 11 - 8 - 11:30 a.m. - Session #117389
Fri, Nov. 11 - 12 - 3:30 p.m. - Session #117390

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DATE: Thursday, August 18, 2022
TO: All School Administrators and District Department Directors/Consultants
FROM: Carolyn Gough, Administrator of Teaching and Learning, Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT: 2022-23 Required Testing Ethics Professional Development Procedures for Education Support Professionals

Licensed teachers will do their testing ethics training as part of their annual crucial policies and procedures review.  School administrators do not need to train their teachers on testing ethics for the 2022-23 school year; however, administrators will need to conduct a training for any education support professionals (classified employees) who will assist with district, state or federally-mandated testing.  This will include computer lab assistants who function as the school’s test coordinator, any classroom aides that assist with testing, literacy aides who assist with Acadience Reading testing or progress monitoring, or any office staff that assist test coordinators with district, state or federally-mandated testing.

The three required procedures for completing this testing ethics professional development are listed on the “2022-23 Principal’s Testing Ethics Checklist for ESPs” form, which is due to the Evaluation, Research & Accountability Department by Friday, Sept. 16, 2022.

As has been done in the past, administrators may provide in-person training on testing ethics using the pdf slide deck attached with this memo.  Alternatively, administrators may refer education support personnel to the YouTube video that provides the same ethics training.  Once education support personnel have been trained, either in-person or using the video, they are required to sign the “2022-23 Standard Test Administration and Testing Ethics Policy Training Signature Form.”  Administrators are asked to keep these signed forms on file at the school.

There are several materials attached with this memo for your use:

Please contact Ben Jameson or Gaylene Miller in Evaluation, Research & Accountability with any questions.

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See the memo for this new assessment and how to help your teachers get started with test administration.

DATE: Thursday, August 18, 2022
TO: All School Administrators
FROM: Carolyn Gough, Administrator of Teaching and Learning, Ben Jameson, Director of Evaluation, Research and Accountability, Brandee Bergum, Consultant, Secondary Language Arts
SUBJECT: New Reading Assessment Growth Measures Replaces Reading Inventory

Beginning with the 2022-23 school year, Jordan School District will be moving to a new reading assessment called Growth Measure.  This new reading test is the replacement for Reading Inventory, which has been discontinued by Houghton-Mifflin-Harcourt (HMH).  Growth Measure is similar in many ways to Reading Inventory.  Growth Measure will take around 30 minutes for students to complete and it will be available to students in grades 4-12.  Scores will still be reported as Lexiles.  Growth Measure will still be required for 6th graders for reading placement as they transition into 7th grade.  Growth Measure will remain optional for grades 4-5 and 7-12.

Growth Measure should be administered to students three times a year:

  • Beginning-of-year window: August 17 – October 14
  • Middle-of-year window: December 1 – February 15
  • End-of-year window: April 3 – June 30

After each testing window HMH will set up meetings with each school's administration to review the school data for the previous testing window. HMH has also set up online office hours to answer any questions about Growth Measure and its reports.  Teachers and administrators are invited to attend and ask questions.  Here are the office hours with HMH personnel:

  • September 2: 8:00-9:00 am
  • October 7: 8:00 – 9:00 am

Each school has been assigned an admin account. To login and view scores for your school, administrators will need to follow these steps:

Look for an invitation email sent to school principals:

  • Click on this link: https://www.hmhco.com/ui/login
  • Enter your school's Username: gmadmin[your school’s number](For example, Aspen's Username is gmadmin179)
  • Click Forgot Password to set up your new password

If you need someone else at your school to have an admin account, please contact Kira Jensen in Evaluation, Research & Accountability and let her know who needs access at your school. Grades 4-6 teachers, secondary language arts teachers, and students in grades 4-12 are already rostered and set up with accounts in the assessment management system.  Here are the login credentials they will need to use:

Teacher Login Information

  • Username: firstname.lastname
  • Password: Click on “Forgot Password” to create a new password

Student Login Information

  • Username: Student Skyward ID #
  • Password: Student Skyward ID #

For more information on the assessment, please visit our Growth Measure page. We will be adding instructional videos and FAQs in the next few weeks. Teachers will need to visit this page for instructions on how to login and how to assign the test to their students.

Please contact Kira Jensen in Evaluation, Research & Accountability with any questions you may have or to arrange a training for your teachers.