See document below for important dates and reminders.
Category: Other Administrators
Principals’ Meeting February 6, 2018
Reminder: Principals' Meeting will be held on Tuesday, February 6, 2018 at the ASB. A light breakfast will be provided starting at 7:30 a.m. The meeting will start at 8:00 a.m. See you all there!
Save the Date – Administrative Leadership Conference August 6-7, 2018
Please save the dates on your calendar so that you may attend the Jordan School District Administrative Leadership Conference on August 6-7, 2018! More information to come later.
Camp Hobé 2018 – Volunteer Opportunity for School Professionals
Reminder - Positions are still open
Camp Hobé is currently recruiting volunteers for their summer camp sessions, including counselors and kitchen assistants. Volunteering for Camp Hobé is a great experience for anyone, but especially for school professionals such as teachers, assistants, administrators, or lunch workers. It's a great opportunity to interact with kids outside of the classroom (plus you get to throw water balloons!).
Please forward the attached flyers to employees and anyone else interested in volunteering.
Toner and Ink Supplies – January 2018
January 7, 2018 Toner and Ink Supplies
A new contract for toner and ink supplies will be posted on the Purchasing’s website under Vendors subcategory District Contracts.
This is an approved vendor list contract and it is the responsibility of the school or department to review pricing from all vendors before making your decision.
JSD users must adhere to the following:
Review the approved vendor list
Must obtain a minimum of two (2) quotes
Must purchase from the lowest responsive quote
Be sure to specify OEM or Remanufactured toner when getting quotes. Copy and fax machines must only use OEM and Ink cartridges must only use OEM. Price quoted must include shipping
Deliveries should be made within two to three (2-3) business days from all vendors. If remanufactured cartridges leak in the printer, the vendor should respond within two to three (2-3) business days after a call has been placed. The vendor should have a qualified technician clean the printer at no cost to the District.
All current open purchase orders for toner and ink will be closed by Accounting on January 21, 2018.
URS Seminars to be Held in 2018
See attached flyer for seminars to be held in 2018. These will cover Early to Mid-Career, Pre-Retirement and Retiree Seminars. Please share with your employees.
Important Payroll Dates for January 2018
See document below for important dates and reminders.
Free URS Individual Retirement Planning – February 7, 2018 (Oquirrh Hills Middle School)
Utah Retirement Systems is offering individual Retirement Planning Sessions on February 7, 2018 at Oquirrh Hills Middle School. Please review the attached flyer to sign-up instructions.
Human Resource Information – January 2018
HR has been busy working on a fresh, new website which will go live on Monday, January 8th. The url is workatjordan.org for all of your HR needs. The AdminOnly and SecretaryConnections (now called HRConnections) websites will be accessed through workatjordan.org/adminonly and workatjordan.org/hrconnections. Please update any bookmarks you may have.
HR will be holding the 2nd administrator training of the year on Thursday, January 11th at both 9:30 a.m. and 2:00 p.m. for your convenience. Hiring Best Practices along with procedures related to Non-Renewals, RIS, Transfer Fairs, and Hiring processes will be discussed. As the hiring season is upon us, it is highly recommended that all administrators attend in order to review these processes and procedures. We hope to see you at one of the trainings. (see attachment)
Some reminders from the “Critical Dates” timeline: (see attachment)
- You may post hard to fill positions in January to replace licensed employees who have submitted resignations.
- The due date for submitting Non-Renewals and Provisional Status Extensions is February 5th.
- Teacher Transfer Fair is on February 20 for both Elementary @ Columbia Elementary and Secondary @ Elk Ridge Middle. (see attachment)
Free URS Individual Retirement Planning – January 30, 2018 (District Office)
Utah Retirement Systems is offering individual Retirement Planning Sessions on January 30, 2018 at the District Office. Please review the attached flyer for sign-up instructions.
2018 Mileage Reimbursement Rate
The mileage reimbursement rate is based upon the IRS rate. Effective January 1, 2018, the reimbursement rate is $0.545 per mile. Please use the attached form when submitting for mileage reimbursement. All 2017 mileage reimbursement requests should be submitted as soon as possible.
Technology FYI – January 2018
Technology FYI
Jordan District January 2018
For online version click here: https://www.smore.com/8yq6t
Payroll Information – District Office Closing at 4:00 p.m. on December 22, 2017
Please note that the District Office will be closing at 4:00 p.m. on Friday, December 22, 2017. If any adjustments need to be made on December paychecks it will need to be taken care of by noon on this day. Any other questions or concerns will need to be taken care of prior to 4:00 p.m. The District Office will reopen on Tuesday, January 2, 2018 at 8:00 a.m.
November 30, 2017 Enrollment
See attached memo.
Security Camera/Video Surveillance Access Guidelines – December 2017
Jordan School District
Security Camera/Video Surveillance Access
Guidelines
The purpose of these guidelines is to regulate the use of security camera/video surveillance at Jordan School District facilities and/or grounds. These guidelines apply to the responsibility of school administration in order to access, view, download, export and/or share security camera/video surveillance.
See complete document below.
Don’t Pay Employees Through Accounting
Schools and departments can NEVER pay an employee through Accounting (i.e. check request or NPO). Employees must be paid through Payroll (i.e. True Time or Time Sheet). Accounting only pays vendors (businesses) and reimburses employees for purchases they made on behalf of the District.
If an employee has a business which:
a) has a business license, and
b) does work for other entities beside the District, and
c) completes an "Independent Contractor Declaration," and
d) the work they are doing has no similarity to the work the District hired the individual to do, then that business may be paid through Accounting.
However, this is extremely rare and care should be taken to ensure the above four items are true. When you have any doubt about a certain situation, it is safer to pay the person through Payroll as an employee.
Safety Share – December 2017
Facility Access During Winter Recess
Please submit Card Access Scheduling requests in Sprocket to have doors open for activities that will occur during Winter Recess, when the facility is normally closed.
Principals that would like to keep the exterior doors locked and allow employees to have badge access will need to submit a Card Access Scheduling request indicating the applicable dates and times.
Remember to submit a Sprocket Heating and Cooling request to correspond with the time the building will be occupied.
Call Alarm Response at 801-567-8865, in advance of any unscheduled opening and closing.
Please call Sandi Abplanalp with any card access and door scheduling questions: 801-567-8616.
Student Intervention Services Appeal Paperwork
All paperwork for appeals next week will need to be turned in to the SIS department no later than Friday the 15th as appeals are being held on Tuesday the 19th. Thank you.
G. Norma Villar, Consultant
Student Intervention Services
Adobe License Request Instructions – 2017-18
See attached flyer for instructions.
Scholarship Opportunity for JSD Employees and their Families
ISSA -International Sanitary Supply Association in conjunction with the ISSA Foundation are offering this scholarship opportunity to all JSD employees and their family members.
- Qualified applicants are sponsored by an ISSA-member company for any college
of the student’s choice. JSD Custodial Department is an ISSA member.
Please find the application attached below. For more information please check the ISSA Foundation website.
Any questions are to be directed to:
Tracy Weber
tracy@issa.com
1-800-225-4772 or 1-847-982-0800