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Category: Other Admin Info

Published on

Utah Retirement Systems will be available for one-on-one retirement planning sessions at the Auxiliary Services Building (ASB) in Conference Room 105 on Thursday, July 12, 2018.  See the instructions below to register for an appointment.  Counseling sessions are available at other locations that are also listed on the URS website.

  1. Go to www.urs.org.
  2. Log into your myurs account by clicking on LOGIN in the upper right corner of the screen.
  3. Click on the Education Tab.
  4. Click on “Individual Retirement Planning Sessions”.
  5. Find the session that works best for you.  Select the session to reserve your appointment.
  6. Please be sure to bring your estimated annual salary, any retirement plan balances outside of URS, and your Social Security statement (get yours at www.ssa.gov).

Published on

DATE:  
June 7, 2018

TO:  
All District Administrators

FROM:  
Kurt Prusse, Director of Purchasing

SUBJECT: 
Temporary Travel Request Procedure

Attention District Administrators:

Our travel buyer, Stephanie Nicholson, will be out of the office from Wednesday, 6/6/2018 returning 6/20/2018.  She will be unable to secure travel estimates, book employee or student travel during her time off.  However, employee travel must still be entered into the Skyward generated form for supervisory approval before travel arrangements can be booked.  The following options and procedures are in effect only during her absence.  After the 20th of June, all employee travel must go through the district travel buyer.

District Employee Travel 

After entering in a Skyward travel request there will be three options:

  1. Do nothing and wait for Stephanie to return if travel dates are far enough in advance to reasonably book (generally 14 to 21 days) before departure.
  2. Gather estimated costs on your own and submit to Kurt Prusse in Purchasing to input into the Skyward travel request form before being sent to your supervisor for approval. After receiving the Skyward generated approval, proceed to book the travel.  Remember, travel expenses are only estimates, so if they are significantly higher than what has been approved, seek additional approval from your supervisor before finalizing reservations.
  3. Employees can book hotel reservations and flights with the Utah Travel Department by emailing statetravel@utah.gov with the requested travel details. The state will charge standard fees for airfare when applicable.  They will not do any student groups or book employees as a group.  Multiple travelers going to the same destination can be submitted at the same time, but they will be treated as separate requests, so travel departure and return times may be different. The State Travel Department will not book airport shuttles, conference registrations, or rental cars.  Hotel and airfare only.

Student Group Travel 

  1. New Travel Request (Out-of-State) - Do nothing and wait for Stephanie to return or contact Purchasing for options.
  2. New Travel Request (In-State) – Contact Purchasing for assistance
  3. Currently scheduled travel groups – Contact Purchasing for assistance

If you have questions regarding travel related requests, please contact Kris Wishart in the Purchasing Department at ext. #88708.

Sincerely,

Kurt Prusse
Director of Purchasing

Published on

Date:  
May 2, 2018

To: 
Elementary, Middle, and High School Principals and Administrative Assistants

From: 
John Larsen, Business Administrator
Dan Ellis, Director of Accounting, Budgets, and Audits
Jason Mott, Accountant/Internal Auditor

Subject: 
Check Phishing Scam

It has recently come to our attention that there may be an information phishing scam occurring within the District. The scam consists of schools receiving a donation check with no information regarding who donated the funds. Schools are then encouraged to set up an account to view the donors and set up an ACH service for future donations.

These checks are from YourCause, LLC and claim to be for a Wells Fargo Community Support Campaign. If you have received any of these checks:

  1. Please do not cash them as they will return unpayable
  2. Do not create an account or sign up for ACH with this group
  3. Please send these checks into Accounting

As a reminder, never give any of your personal information, bank information, or passwords to anyone. No one from the District should ask for your password to log into any of the District systems. School bank information should never be given out to set up ACH payment or receipt transactions.

If you have questions or need assistance, please call Dan Ellis at (801) 567-8389.

Thank you.

Published on

Insurance open enrollment will begin June 1 and continue through July 31. Enrollment information is available online on the insurance web page. Posters were sent to each location, please post in prominent locations for your employees. Copies are attached for you regarding dates and times of meetings.

Published on

Utah Retirement Systems will be available for one-on-one retirement planning sessions at the West Jordan Middle School, Main Conference Room on Wednesday, May 2, 2018.  See the instructions below to register for an appointment.  Counseling sessions are available at other locations that are also listed on the URS website.

  1. Go to www.urs.org.
  2. Log into your myurs account by clicking on LOGIN in the upper right corner of the screen.
  3. Click on the Education Tab.
  4. Click on “Individual Retirement Planning Sessions”.
  5. Find the session that works best for you.  Select the session to reserve your appointment.
  6. Please be sure to bring your estimated annual salary, any retirement plan balances outside of URS, and your Social Security statement (get yours at www.ssa.gov).

Published on

Debrief Meeting After an Emergency/Incident/Drill

After an emergency, incident, or drill, school safety committees/Incident Command Teams are encouraged to hold a debrief meeting. This provides an opportunity to reflect on what went well, what didn't go well, and to develop plans for improvement. A Google Form has been created to aid schools in documenting debrief meetings.

The Report of Debrief Meeting Emergency/Incident/Drill form can be found on the Google Drive.

  • Once on the Drive, select Shared with Me,

ASB - Website Docs and Forms

Safety/Security

Reports/Forms/Documents

Here is a link:

https://docs.google.com/forms/d/e/1FAIpQLSeOZst4gAN-NudTCkJMfnE7N9wvMyZqKi0zDSJEWBbAsvKqZg/viewform

Published on

DATE:    
March 21, 2018

TO:
All Principals and Directors

FROM: 
June LeMaster, Ph.D., Administrator, Human Resources
Brad Sorensen, Administrator of Schools

SUBJECT: 
Employee Attendance at Relative's Graduation Exercises

This year, high school graduation exercises are on Thursday, May 31st, with the exception of Valley High on Wednesday, May 30th.

Principals and Directors are encouraged to direct parents or grandparents who may wish to attend these graduations, but who are scheduled to work in their own locations to District Policy DP335 NEG and DP335B NEG.  This policy specifically states: "Personal leave shall not be taken during the first five days and last five days that students are in school except...to attend to personal or business matters which require the employee's attendance and scheduling is beyond the employee's control."

Since graduation scheduling is beyond the employees’ control, it is desirable that immediate supervisors will cooperate and provide employees who may fall into this category, an opportunity to attend graduation ceremonies of family members.

Licensed employees are responsible for requesting a substitute through the AESOP system, if applicable.  In the blue “Notes to Administrator” box, the employee should add graduation along with his/her relationship to the graduate.

Any questions should be directed to the appropriate Administrator of Schools.

Cc:  Administrators of Schools

 

JL/am

Published on

DATE: 
March 19, 2018

TO:   
Applicable School Principals and Administrative Assistants (Financial and Membership)
All Administrators of Schools and Administrative Assistants
Travis Hamblin, Planning and Student Services
Michael Heaps, Support Services Manager

FROM:  
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant/Internal Auditor

SUBJECT:
External Audit Visits

Please see attached memo.

 

 

Published on

Utah Retirement Systems will be available for one-on-one retirement planning sessions at South Jordan Middle School (10245 S. 2700 W.) on Wednesday, April 18, 2018.  See the instructions below to register for an appointment.  Counseling sessions are available at other locations that are also listed on the URS website.     

  1. Go to www.urs.org.
  2. Log into your myurs account by clicking on LOGIN in the upper right corner of the screen.
  3. Click on the Education Tab.
  4. Click on “Individual Retirement Planning Sessions”.
  5. Find the session that works best for you.  Select the session to reserve your appointment.
  6. Please be sure to bring your estimated annual salary, any retirement plan balances outside of URS, and your Social Security statement (get yours atwww.ssa.gov).

Published on

Coming soon to Jordan School District and Administrators like you!

In collaboration with the Friday Institute, USBE, and UEN, JSD will offer a "Leadership in Blended and Digital Learning (LBDL) Academy," designed specifically for administrators to lead schools toward blended and digital learning. Through research-based content and job-embedded experiences, participants will gain skills and knowledge to promote teacher buy-in, best practices, and technology-transformed learning. The instruction will follow a blended-learning model and will consist of 5 face-to-face sessions with additional online content, held 2018-2019. Participants completing the LBDL Academy will receive a USBE EdTech Endorsement. If you are interested in hearing more detailed information, please contact Shelley Nordick: shelley.nordick@jordandistrict.org or 801-567-8110 .

Testimonial Video of LBDL Academy Participants

Published on

The IRS revised the W-4 and withholding calculator to reflect changes in the tax law (new tax tables, itemized deductions, increases in child tax credit, the new dependent credit and repeal of dependent of exemptions).

Employees are advised to review their current W-4 withholding.  The withholding calculator on IRS.gov can be useful for employees who wish to update their withholding in response to this new law, or for changes in their personal circumstances in 2018.

Further information from the IRS is attached.