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Category: Middle Schools

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The Utah Council of Teachers of Mathematics proudly announces our 5th Annual Leadership Conference on November 9, 2017 from 11:30 to 4:00

7905 South Redwood Road, Sandy, Utah

ONLY A FEW REMAINING SPOTS

REGISTER TODAY at http://www.utahctm.org/

See flyer for details.

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DATE:  
November 1, 2017

TO:  
All Middle and High School Head Financial Secretaries

FROM:  
John Larsen, Business Administrator
Dan Ellis, Director of Accounting

SUBJECT:  
2017 W-9 Forms 1099 Information

EXTREMELY IMPORTANT - PLEASE READ AND FOLLOW DIRECTIONS THOROUGHLY - CALL IF YOU HAVE QUESTIONS

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Employees and their spouses who are enrolled in the JSD medical insurance through PEHP are eligible to participate in PEHP Wellness Challenges. Register now for the Maintain Don't Gain Healthy Holidays challenge. See attached flyer for details.

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You should have received a printed copy of the Emergency Procedures and Contacts manual for 2017-18 (aka The Red Book). A copy was also sent to each school's Administrative Assistant.

The Red Book is also available on the Google Drive. To access:
1.  Open your Google drive
2.  Click on "Shared with me"
3.  Look for the PDF titled "Emergency Procedures and Contacts 2017-18"

We hope you find this useful, as it provides you 24/7 access and can be updated throughout the year whenever changes occur. It has been shared with all Administrators and school/department Administrative Assistants only. If you have any questions or updates, please don't hesitate to contact Peggy Margetts and ext. 88753 or peggy.margetts@jordandistrict.org.

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It's time for English Learner Compliance and Assurances!

You received the google document this week from your teacher specialist. These are due December 1, 2017. There are 4 workshop options if you want to come and work on them with guidance and assistance from your teacher specialist. These will be held on November 2, 2017 from 9-11 and 1-3 and November 14, 2017 from 9-11 and 1-3.

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DATE:
October 24, 2017

TO:
Principals

FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
Steven Harwood, System/Programming Manager

SUBJECT:
Fall Enrollment as of October 1, 2017 - Revised

Please see attached memo.

 

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The Curriculum Department is planning a summer Teaching With Primary Sources Academy June 11, 12, 13, 14, 15, 2018. We are looking for teacher participants from all levels, elementary through high school. The Academy would go from 9:00 a.m. to 3:00 p.m. each day and participants would agree to attend each day. The stipend for participation in the TPS Academy is $675.00 and would be paid either on the July or August paycheck. Teachers who use TPS with students  can submit student work at the end of the 2018-19 school year and receive an additional $145 stipend. There are 19 slots for this Academy, if interested, please send an email to pamela.sua@jordandistrict.org by November 15.

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The Classified Evaluation System has been moved from JPLS to Skyward. The evaluations will be accessed from Skyward Employee Access. Classified employees will no longer be required to complete a self-evaluation. Evaluators will begin the evaluation process and will complete the process by meeting with the employee to review and electronically sign the evaluation. Once the evaluation process is complete, the employee and evaluator will receive a confirmation email. A set of step-by-step instructions is included and will also be available from the JES website. For technical questions, contact the Information Systems Help Desk at 801-567-8737; otherwise, contact the JES Office at 801-567-8369. A schedule of work sessions to review the evaluation process is also included.

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Administrators and teacher leaders are invited to the 2017 Learning Edge Conference. “The Arts: A Renaissance of Relevance” is scheduled for November 14, 2017 at the Provo Marriott Hotel & Conference Center. See attached flyer for more information. The Curriculum Department will pay the registration fee for one administrator from each building. Contact Amanda Hansen before November 5 if you are interested in attending. Spots are filling quickly!

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Several years ago, some of our schools had the opportunity to attend coaching professional development with Lisa Lawrence. Lisa is willing to provide coaching training for more of our schools if there is interest. Participation involves an administrator from the school and three teachers attending two sessions with Lisa. The dates are to be determined and training will take place dependent on interest. If you would like to participate in coaching training, please contact Noreen Samowitz at 801-567-8367.

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The Jordan Education Foundation was given tickets to the Deseret News Home Show for this weekend. Each ticket gets one adult in for free. Tickets will be available at the District Office reception desk tomorrow, October 13th, from 7:30 a.m. - 4:30 p.m. The tickets will be handed out on a first come, first serve basis.

Please share this information with your staff.

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Principals:

Reminder of what items need to be completed by the October 18th deadline.

LAND TRUST / SCC Timeline:

Deadline: October 18th

The principal posts the following on the website and in the school office:

  1. The proposed schedule of meeting dates for the year.
  2. The names of council members, with a phone or email contact (or both).
  3. A summary of the implementation of the School LAND Trust Program school plan including how the goals were completed and how the money was spent.

Principals enter fall reports on the website

  1. Membership Report – update names and email addresses of the current school community council
  2. Signed Principal Assurance – assurance that the council is properly constituted and that elections and subsequent appointments were made according to the law and board rule
  3. Final Report on last year’s implementation and results

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DATE:   
October 12, 2017

TO:
Principals
All Special Educators and Related Service Providers

FROM:    
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:   
Important Deadline--Please Read Immediately
SCRAM Data Due by the end of day Friday, November 3, 2017
Returning D Track Clusters are Due no later than Wednesday, November 15, 2017
Updating SCRAM for December 1 Funding Count

We are fast approaching our December 1 SCRAM count deadline. Please remember that our funding and other critical data are generated from these counts.  It is important that all information be accurate and current.  The attached report reflects the SCRAM and IEP Services we have received to date.  Please check to see that all students who are currently receiving services are on the SCRAM printout and that all information has been submitted correctly.  Submit a new SCRAM document for any changes. Please review the scram report for accuracy of services, do not just print your caseload of scram and submit it with the report.

  • This report reflects students served during the current school year. Carefully review the following:The printout reflects the school’s current special education caseload. Please check that the names, entry dates, service patterns and providers are correct for each student on the printout. If the information is correct for all service providers, put a check mark (√) in front of the student’s name. If the only change that needs to be made is the providers name, please write the correct name in on the report. If all of the student’s information is correct on the report, a duplicate copy does not need to be sent.
  •  If a student being served in special education is not on the SCRAM report, please submit a new SCRAM document by the end of day Friday, November 3, 2017. If they are not on this printout, they are not on record as receiving services at your school.
  • Cross out any students who are not receiving services at your school and submit a SCRAM document with the correct exit date and exit code reason. The exit date is the day after the last day the student receives the services listed. The new SCRAM entry date will be the same as the exit date.  Please note that the entry date for a student coming from another school who enters your setting during the year is the first date that the student enters the new school (this will be the first date of service). Remember that there should be no delay in services (violation of IDEA and we lose days of funding). If an exit date is already listed for a student, a duplicate exit scram does not need to be sent in.
  • If you are not aware of a student that is listed on the printout (and the student has not been exited from services), you should follow-up with that student who is now in your building. Many teams are not aware of students who have entered their school and should be receiving services. A SCRAM document should be submitted which either identifies the services the student will receive or which exits the student from services (procedures must be followed for terminating a student from services).
  • If the IEP team has changed a student’s services, the changes must be documented on the services section of the IEP and a new SCRAM document must be submitted. Remember that parents must be involved in any decision to amend IEP services and must receive a copy of the revised IEP.
  • If you are submitting a corrections for a scram/entry date already submitted, please write “correction” at the top of the scram document and highlight the services or codes that need to be corrected to be sure it is not assumed to be a duplicate copy of a scram already received. (Remember, if all of the student’s information is correct on the SCRAM report, a duplicate scram does not need to be sent in.)
  • Any SCRAM document submitted must reflect all current IEP services. Every section of the form must be filled out completely or the student’s record cannot be submitted to the State for funding (this includes the classification, all services and amount of time, entry/exit dates, environment and regular percent codes, health services, etc.). If information is missing, the record will not be sent to the State for funding counts.
  • Please take note of the date that the report was printed (top right corner) and be aware that if scram documents were sent after the print date, they will not appear on the report, but sending multiple duplicate copies is not necessary and slows the entry process.

Special Education Resource Teams are being sent one complete list of all students in the school who are being served by resource, speech-language, guidance and/or OT, PT, itinerant teachers for the hearing impaired or visually impaired, etc. Please review and sign the one original list with ALL team members before sending it back to the SCRAM office. Please do not copy and send multiple reports back to the SCRAM office.

Cluster Teams are being sent one complete list of all cluster students in the school who are being served by the cluster, speech-language, guidance and/or OT, PT, itinerant teachers for the hearing impaired or visually impaired, etc. Please review and sign the one original list with ALL cluster team members before sending it back to the SCRAM office. Please do not copy and send multiple reports back to the SCRAM office.

All primary SLP and Guidance services will be included on the master list sent to Special Education Resource Teams. If the provider is serving two different schools, the services will be included on the master list at each school. Teams are expected to work together to review and complete all required SCRAM information.

SCRAM corrections may be sent through District Mail to the SCRAM Secretary as long as they arrive in the Special Education office by the due date. If the current report is correct as printed, each team member must sign the report, verifying that it is accurate and return it to the SCRAM Secretary in the Special Education Department at the District Office. If you have questions, please call the Teacher Specialist assigned to your school. Please sign and return the current report with all corrections/changes marked along with the corresponding SCRAM documents by the following due date:

Due:  By 5:00 p.m. on Friday, November 3, 2017
Returning D Track Clusters Due Date:
No later than 5:00 p.m. Wednesday, November 15, 2017

Reminders:

It is critical that information be received by the specified due dates so that all data can be entered by the December 1 due date.

Note:
1)  Remember that all IEPs should be completed using the web-based Goalview IEP system and any changes must be reported using the IEP SCRAM Services document.

2)  In the event that a hard copy IEP was used and there are changes to the services listed on the printout, be sure to submit the IEP SCRAM Services document and enter the hard copy IEP onto the Goalview system.

Funding Implications
Special education funding and, therefore, school staffing/assistant allocations, etc. are contingent upon the accuracy of this data.  Your timely and accurate response is critical!  Thank you for all your efforts to get us the correct information in a very short time period.