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Category: Elementary Deadline

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REAL Salt Lake has partnered with Jordan Education Foundation to provide a $250 grant for every full-time, licensed elementary teacher.  All applications must be submitted through DonorChoose.org no later than Thursday, January 31, 2019.  Please encourage every teacher to take advantage of this opportunity.

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DATE:  
January 17, 2019

TO: 
Principals
Special Education Staff

FROM:  
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education
Kristin Norris, Teacher Specialist-SLP/A, ESY Coordinator

SUBJECT:   
Extended School Year (ESY) Qualification Procedures and Timelines

Attached are the guidelines for determining a student's eligibility for Extended School Year Services. Please review these Time Sensitive documents carefully.

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Elementary Principals:

The mid-year Reading Inventory (SRI) window closes January 25.  This test is mandatory for all 6th-graders and scores will be used to inform Reading Class placement for 7th-grade. Please remind teachers to have students complete the assessment before the window closes so we can report accurate data to the middle schools.  Current guided reading levels should be entered into Skyward by this date, as well.  Please contact Becky Gerber with any questions.

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Elementary Principals:

Parent letters for MOY are attached.  The Evaluation Department will send spreadsheets to Principals when testing is complete. The testing window closes on January 31 and letters must be sent home with ALL first, second and third grade students on or before February 15. Please do not send this letter home with Kindergarten students, as the reporting law does not apply to them. The parent letter from mCLASShome.com is appropriate to share with all parents. Please contact Becky Gerber with any questions.

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DATE:  
Friday, January 4, 2019

TO: 
All Principals

FROM:  
Dr. Anthony Godfrey, Associate Superintendent
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:   
2018-19 UEPC School Climate Survey Preview Links

Jordan District is administering the 2018-19 UEPC School Climate Survey between February 4h and March 15th, 2019. The Evaluation, Research & Accountability Department submitted the licensed educator faculty lists you verified back in November 2018 to the Utah Education Policy Center. UEPC is now finalizing surveys for your school. Please conduct a final preview of the survey by Friday, January 18, 2019, to review the list of licensed educators at your school to make sure the list is complete and accurate.

Please follow the links below to preview the surveys:

Faculty and Staff:

https://uepc.co1.qualtrics.com/jfe/preview/SV_efcOayPKIGYs2Wh?Q_SurveyVersionID=current&Q_CHL=preview

Parent:

https://uepc.co1.qualtrics.com/jfe/preview/SV_2ireDtaO5CSZpCR?Q_SurveyVersionID=current&Q_CHL=preview

Student:

https://uepc.co1.qualtrics.com/jfe/preview/SV_5oQv9mY9h4DvUpv?Q_SurveyVersionID=current&Q_CHL=preview

When you get to the list of educator names for each survey, please read through the list carefully. If there are any names that need to be changed (for example, names are misspelled or not what the educator uses, educators have been added or replaced, etc.), please contact Ben Jameson (ben.jameson@jordandistrict.org) with the necessary changes. If possible, please provide CACTUS ID numbers for educators that need to be added.  Also, please email Ben Jameson if there are no changes that need to be made.

UEPC will make changes to individual school surveys through Friday, January 18, 2019.  Once the surveys go live, UEPC will not be able to make any changes to your faculty lists. 

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2019 Outstanding Educator Nominations open!

APPLICATION PROCESS:

Applications open Tuesday Jan. 1, 2019 and are due by 11:59 pm Monday, Feb. 4, 2019

  1. Go to jordaneducationfoundation.org

  • Click on PRINCIPALS NOMINATE HERE link on front page

  1. At the bottom of the page you will see:

  • Application
  • Past Recipients List (Past Recipients are not eligible)
  • Scoring Rubric
  • Nomination Examples 

**Review the Rubric & Application Examples**       

  1. Select candidate (Approved by Principal)

  1. Write application:

  • Nomination can be written by Principal, a member of school staff, or a committee but must be approved by Principal.
  • A well-written application should be 3-5 pages in length, include anecdotal examples and comments from co-workers, students, parents, and/or community members as well as data appropriate to Rubric with its relevance explained. (See examples on the JEF website) 
  • Please make sure nomination is no longer than 5 pages

  1. Review nomination using Rubric (Application will be scored using Rubric)

  2. Submit – Applications should be submitted no later than February 4th

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Principals:

February 19, 2019 is set aside for “District Day on the Hill” at the Utah State Capitol. This is your chance to showcase the great things happening in your school. If you have any student-led interactive displays or performances you wish to spotlight, in the Capitol Rotunda, this is a great opportunity. Please contact Mike Anderson, x88167 or Nadine Page, x88186, if you are interested in attending. Applications are due by January 12, 2019.

Thank you!

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DATE:  
December 19, 2018

TO:  
All School Principals
All School Financial Secretaries

FROM:  
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant / Internal Auditor

SUBJECT:  
Quarterly School Financial Report for October, November, and December 2018

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.

Please photocopy the selected elements and send to Accounting by January 25, 2019.

Please include:

  • The signed attached memo to Accounting
  • A copy of your October, November, and December 2018 Reconciliation Worksheets
  • A copy of your October, November, and December 2018 Bank Statements
  • A copy of your October, November, and December 2018 Skyward Balance Sheets
  • A copy of your October, November, and December 2018 Outstanding Check Reports
  • Screen shot(s) of your December 31, 2018 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Jason Mott at (801)567-8388.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Laura Finlinsoon, Administrator of Schools
Lisa Robinson, Administrator of Schools
Brad Sorensen, Administrator of Schools
Doree Strauss, Administrator of Schools

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Classroom TECC kits have been delivered to every school in JSD.  A hearty kudos to Mark Raines, Dave Erickson and Brenda Veldevere for their efforts in making that happen.  Included with the delivery of the classroom TECC kits were the following two forms.

  • Tactical Emergency Casualty Care (TECC) Kits Distribution Checklist - indicates how many kits were delivered to your school and identifies where the kits should be distributed.
  • Your School’s TECC Kit Assignment Sheet – is an accountability form that indicates which classroom number each kit is assigned to, as well as the teacher’s name and signature.

Thank you to those schools that have distributed the kits and submitted Your School’s TECC Kit Assignment Sheet to Judy Bird at Facility Services.  Those of you that have not yet submitted Your School’s TECC Kit Assignment Sheet to Judy, please do so by Friday, January 11, 2019.  You may either email a copy of the distribution form to Judy at judy.bird@jordandistrict.org or send the form via district mail to Judy Bird, Facility Services, at the ASB.

Feel free to contact Judy with any questions you may have at 801-567-8858.

Thanks for your cooperation and have a happy holiday season.

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Middle and Elementary School Principals:

Our office has received several inquiries regarding the process and timeline for schools to begin working on their Safe Routes Utah plan (formerly SNAP) as a result of the boundary changes.

We recognize that while some of our elementary schools were not affected by MOAB, many of our schools were.  In consulting with Info Systems and the Department of Transportation, those schools that were not affected by MOAB may begin working with their School Community Councils to approve the 2019-20 Safe Routes Utah plan (we’ve actually had a few schools already submit their plans).

Schools that were affected by MOAB can expect to have revised attendance boundaries ready by January 7, 2019.  Revisions to your school’s walk boundary will come from the Department of Transportation and should be ready by mid-January.  Due to the time required to complete this process, we will extend the deadline for submitting Safe Routes Utah plans to Friday, February 8, 2019.

Once you receive the revised attendance and safe walking boundaries for your school, we would encourage you to begin meeting with your SCC to develop your school’s 2019-20 Safe Routes Utah plan as soon as possible.

Thanks for your cooperation.

Published on

DATE:  
Thursday, December 6, 2018

TO:  
Elementary School Principals
Middle School Principals

FROM:  
Dr. Anthony Godfrey, Associate Superintendent
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:   
RISE Summative Technology Readiness Check

Each year, school computer specialists and test coordinators work together to ensure that all the computers used for RISE testing are in good working order and updated with the latest testing browser.  If you are thinking of doing more testing on your wireless network, it’s crucial to check that your network can accommodate all those tests going on at the same time.  Please contact your school’s computer specialist and make arrangements to complete this check by Friday, December 21, 2018.

Please include the following in your RISE Summative System Readiness Check:

  • Verify that the Nextera Secure Browser has been installed and functions in every computer lab that will be used for RISE testing.
  • Utilize the same computers and labs during the readiness check that will be used for the RISE Summative testing.
  • Position mobile testing labs in those locations within your school where they will actually be testing.
  • Include several students with each lab using the text-to-speech tool.
  • Use as many computer labs during the readiness check as you will on the peak testing day in your RISE Summative testing schedule (i.e., if you will be utilizing 14 computer labs on your busiest day of testing, conduct your readiness check with 14 labs).
  • Conducting a RISE Benchmark or Interim test across multiple labs will satisfy the requirements for a readiness check.
  • Once the readiness check has been completed, please enter the completion requirements on the RISE test coordinator checklist tab on your school’s Opt Out shared Google sheet.
  • If you find that your network cannot accommodate the number of devices used, please adjust your RISE Summative testing schedule accordingly.

Published on

DATE: 
Thursday, December 6, 2018

TO: 
All Principals

FROM:    
Dr. Anthony Godfrey, Associate Superintendent
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:
Self-Reported Indicators for the 2017-18 School Accountability Report Card

Please see memo below. Submissions for self-reported indicators are due on Friday, February 22, 2019.

Published on

DATE:  
December 6, 2018

TO:  
All Principals

FROM:   
Cheryl Matson, Director of Insurance Services

SUBJECT:  
Volunteer Hours

Volunteer reports need to be submitted to Insurance Services.

Workers’ Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from August 1, 2018 to November 30, 2018.

Please complete this form and return it to
Cheryl Matson, Director of Insurance Services by
December 21, 2018.

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DATE:  
December 3, 2018

TO: 
All Elementary, Middle, and Traditional High School Principals

FROM:  
John Larsen, Business Administrator
Derek Anderson, Director of Budgeting

SUBJECT: 
December 2018 Budget Transfer Request

If you would like to transfer budget between your postage, supply, textbook, technology supply and equipment budgets, please complete the following, sign and return to Derek by January 4, 2019. If Derek does not receive this back from you by January 4, 2019, Derek will assume no transfer is requested. The next opportunity to make such a transfer is June 2019.