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Published on

DATE:
Thursday, June 8, 2023

TO:
Middle and High School Administrators

FROM: Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:
Utah Aspire Plus Individual Student Reports Uploaded to Skyward

Utah Aspire Plus Individual Student Reports (ISRs) have been uploaded into Skyward Family Access student portfolios by the Information Systems Department. These ISRs include all of the subscores for English, Reading, Math, and Science as well as predicted ACT scores. Each ISR has a code and instructions for parents to access the parent portal for more information.

Included with this memo are step-by-step instructions for parents on how to access these ISRs. Principals are encouraged to disseminate this information to parents via Skylert or by any other means deemed appropriate. Principals may also consider keeping copies of the step-by-step instructions in the main office to distribute to parents as needed.

Please contact Brooke Anderson in Evaluation, Research & Accountability with any questions about the Utah Aspire Plus ISRs.

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Published on

DATE:
June 2, 2023

TO:
High School Principals and Head Administrative Assistants

FROM:
C. Brad Sorensen, Administrator of Schools

SUBJECT:
2022-23 High School Summer Office Help

Each high school in Jordan School District will be allocated $4,000 to assist in covering summer office hours for the 2022-23 school year. Please note that benefits must be deducted from this amount. Benefits are calculated at 7.75% to include FICA, Medicare, and Industrial Insurance. If you choose to use a full-time school employee that qualifies for retirement benefits, an additional 23.69% (Tier I-before July 1, 2011) or 20.02% (Tier II-after June 30, 2011) must be added to the total cost.

This money may be used for time worked from June 1 through August 31, 2023. Employees are to use True Time when working these hours. True Time hours should be submitted weekly. Please email a list of names of all employees who will be working these hours to Keelee Leulaui in payroll at keelee.leulaui@jordandistrict.org and she will add the pay-code ‘TSMRO - Summer Office Hours’ for them to use in True Time. No money will be carried over from the summer hour allocation. All time worked for your summer office hours will be coded as 10 E LOC 8707 2436 154 and should be recorded each month for Brad Sorensen’s approval on your school’s allocation form.

If you have any questions, please contact:
Brenda Groo at brenda.groo@jordandistrict.org, Ph: 801-567-8173
or Marilyn Smith at marilyn.smith@jordandistrict.org, Ph: 801-567-8166.

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Dear Administrators,

Each year parents must reapply for a space available permit for their student(s). This process will no longer be done by filling out a paper form issued by the school.

All space available permit requests will now be submitted online. Please see the instructions/tutorial on how parents can access and complete this online form.

Space Available Guideline Reminders:

  • Students who live within 1.5 miles of an elementary school and 2.0 miles of a middle or high school are identified as ineligible for transportation.
  • If space is available, students who live too close to the school to qualify for state supported bus service may be allowed to ride from the nearest existing approved bus stop.
  • Space available passes may be withdrawn at any time if an increase in eligible riders reduces the number of seats available.
  • Parents are responsible for the safety of their student(s) traveling to and from the bus stop. Bus stops will not be added to accommodate space available riders.
  • Space Available Passes will be issued within 15 calendar days after the school year begins.
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WHO? YOU!
Are you looking to improve your ability to address the "elephant in the room"? Want to be able to better handle difficult conversations? Join members of the Culture and Diversity Team to hone your skills in a relaxed, open environment.

WHAT?
We'll be reading and discussing "Don't Feed the Elephants" by Sarah Noll Wilson and using her techniques to get comfortable being uncomfortable.

WHEN?
Meeting Dates: June 15th, July 6th, July 27th, and August 10th

Time and Location TBA
Zoom Option Available

Email gwen.creelerickson@jordandistrict.org to reserve your spot.

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Published on

DATE:
June 1, 2023

TO:
Elementary Principals
Elementary Head Administrative Assistants

FROM:
Becky Gerber, Administrator of Schools
April Gaydosh, Administrator of Schools
Lisa Robinson, Administrator of Schools
Jill Durrant, Administrator of Schools

SUBJECT:
Elementary Administrative Assistants Optional Summer Hours

Elementary school administrative assistants have up to eighty (80) hours of additional time to use during the summer months after the 206 contract ends June 13, 2023 and before the contract begins July 26, 2023. These hours remain optional and flexible and are to be used in coordination with the school principal. No other assistant (full or part time) may use these additional hours.

It is suggested the hours be spread out over the summer months when the administrative assistant is off contract and be used to keep registration current in Skyward and address other matters that typically build up over the summer months (voicemails, purchase verifications, time sheets, etc.). The hope is that these summer hours will aid the school in a successful opening for the students.

The hours should be reported through True Time under the heading “Summer Office Hours” and will be charged to account number: 10 E xxx 0050 2483 152.

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Published on

DATE:
June 1, 2023

TO:
All School Administrators 

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers,  Health and Wellness

SUBJECT:
Summer Content Monitoring

During the summer months, from June 5th until August 22nd, content monitoring and notifications will have some temporary changes.

  • Notifications to schools will only include administration and not counseling or mental health professionals. This allows for 12-month employees to still receive notifications and not those who are off contract. The notifications will go to the entire team of admin at each school in case there are administrators that are out of the office.
  • Notifications that are not considered emergencies or urgent will not be sent after 2pm to ensure that intervention is reasonable and timely for school personnel.
  • Content monitoring will be checked once per week while school is not in session. 
  • We will continue to receive imminent alerts and will continue to work with administrators when immediate intervention is required.

Should you have any questions please reach out to Angie Rasmussen at angie.rasmussen@jordandistrict.org

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District Cabinet has approved a change to the end-of-year schedule for Kindergarten testing beginning May 2024. Kindergarten teachers will still have six testing days; however, the testing window will be divided into a five-day block with a scheduled day for makeup testing on the last day of the school year. The second-to-last day of the school year will become the last day of school for Kindergarten. This change will impact both full-day and half-day students.

The calendars at http://planning.jordandistrict.org/calendars/ for 2023-24 and 2024-25 have been updated to reflect the change.

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If June 2nd is the last day True Time employees and approvers are working before summer break, please make sure all True Time is submitted and approved on time to avoid a delay in receiving June paychecks.

True Time employees MUST clock out and submit all of their True Time on their last day of work this week, no later than Friday, June 2nd.

True Time approvers MUST approve all of their True Time by the end of the day on Friday, June 2nd.

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Published on

DATE:
June 1, 2023

TO:
Middle School Principals and Head Administrative Assistants

FROM:
Cody Curtis, Administrator of Schools

SUBJECT:
2023-24 Middle School Summer Allocation

Each middle school in Jordan School District will be allocated $4,000 to assist in covering summer office hours for the 2023-24 school year. Please note that benefits must be deducted from this amount. Benefits are calculated at 7.75% to include FICA, Medicare, and Industrial Insurance. If you choose to use a full-time school employee that qualifies for retirement benefits, an additional 23.69% (Tier I-before July 1, 2011) or 20.02% (Tier II-after June 30, 2011) must be added to the total cost.

This money may be used for time worked from June 1 through August 31, 2023. Employees are to use True Time when working these hours. True Time hours should be submitted weekly. Please email a list of names of all employees who will be working these hours to Keelee Leulaui in payroll at keelee.leulaui@jordandistrict.org and she will add the pay-code ‘TSMRO - Summer Office Hours’ for them to use in True Time. No money will be carried over from the summer hour allocation. All time worked for your summer office hours will be coded as 10 E LOC 8710 2436 154 and should be recorded each month for Cody Curtis’s approval on your school’s allocation form.

If you have any questions, please contact: Kyla Robertson at kyla.robertson@jordandistrict.org or call extension 88186.

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Published on

We have been approved to move over to a new IEP platform. We will be moving from Goalview/EdPlan to Embrace. Embrace is a program that has multiple programs under one. We will use the system as our IEP system, Medicaid system and 504 system.

Goalview will be decommissioned and no longer operate as of June 30, 2023. Embrace will be in place as our system for documenting and maintaining compliance for IEPs, Medicaid, and 504s. We will begin the migration of data over the summer and provide training during the Special Education Summer Conference.

Training for School Psychologists, Counselors, and Clinical Staff on the 504 components of Embrace will be conducted at another time.

You are strongly encouraged to attend the Embrace training in person on August 8th.

We will also have administrative sessions to highlight what administrators will want to know about Embrace on August 8th as well. We are excited about the new system and the opportunities moving forward.

If you have questions, please contact your Teacher Specialist.

 

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Published on

Administrators: Please share the attached flyer with those in your building who might be interested in becoming a principal.

Apply by August 25, 2023 at the BYU Aspiring Principals Academy page.

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Principals,
Please share the following information and attached flyer with any faculty that may be interested.

Dear Colleague:

Are you interested in shaping the future of Utah education?
Join us for the 2023-2024 BYU Education Policy Institute.

Engaging in education policy is crucial if you are interested in. . .

  • Contributing your perspective, experience, and expertise to better informed and inclusive policies
  • Improving educational outcomes
  • Addressing societal challenges, such as poverty, unemployment, social mobility
  • Promoting equity and inclusivity
  • Fostering innovation and adaptability
  • Ensuring accountability and transparency
  • Influencing resource allocation

Together we are empowered to make a difference!

See the attached flyer for details and registration information.

I hope to have you join us.

Bryan Bowles
Professor, Educational Leadership & Foundations
Brigham Young University

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Published on

DATE: 
May 25, 2023

TO:  
All Administrators

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness

SUBJECT: 
2023-2024 School Wellness Representatives

The wellness team is excited to announce the continuation of our Wellness Reps Program that is intended to support employee health and wellness. The Educator Wellness Representatives will primarily be responsible for supporting faculty/staff wellness efforts within your schools.

Wellness Reps Information:

  • Duties include:
    • Will attend quarterly in person retreats and monthly Zoom meetings
    • Promote wellness initiatives at the District and school level
    • Lead and support faculty/staff wellness efforts at your school throughout the year
    • Maintain a connection with District Wellness Specialists
    • Model educator wellness for the school community
  • How are they selected?
    • Principal nominates ONE educator wellness representative for each school using this form.
    • Must be a licensed, non-administrative, non-mental health team staff member. Also, we recommend they work with a leadership team or social committee at your school.
  • Principals may work with their current reps to see if they’re interested in doing this important work again for the upcoming school year.
  • Eligible chosen individuals will receive a stipend.
  • Action Items for administrators:
    • Please nominate your Educator Wellness Representative by August 25, 2023
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Published on

DATE:    
May 25, 2023

TO:  
All Administrators & Threat Assessment Teams

FROM:  
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness
Angie Rasmussen, Student Safety & Wellness Specialist

SUBJECT:  
Comprehensive School Threat Assessment Guidelines (CSTAG) National Study Participation

This is a reminder for those who have not yet completed this survey, please do so before June 2nd.

Our district is participating in a national study conducted by Dr. Dewey Cornell’s research team at the University of Virginia. As part of the study, you are asked to complete an anonymous survey about your threat assessment team.

Please complete the CSTAG Implementation Fidelity Survey at this LINK:

The deadline is 6/2/23.

The survey will take about 20 minutes. Each member of the school’s threat assessment team should complete this survey. If you serve on more than one team, complete separate surveys for each school team.

If you have questions about the survey, please reach out to Angie Rasmussen at angie.rasmussen@jordandistrict.org.

This survey does not replace documentation for each individual threat assessment done at your schools. Thank you for providing your valuable time and input.

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