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Published on

DATE:
May 20, 2017

TO:
All Principals
Administrative Assistants, ES/MS/HS

FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT:
Family Educational Rights and Privacy Act (FERPA) Notification (Annual Notification was revised in 2017-18)

Protection of Pupil Rights Amendment (PPRA)

Student Residency Questionnaire

See each of these memos below.

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DATE:
May 10, 2017

TO: 
High School Principals and Counselors

FROM:  
C. Brad Sorensen, Administrator of Schools, Herriman K-12 Feeder
Holly Bell, Secondary Counseling Specialist
Sharon Jensen, Principal of Valley High

SUBJECT:  
Critical Dates Regarding 24-credit Diploma through Valley High

Counselors and students planning to graduate with a 24-credit Diploma from Valley High need to be aware of the following date/deadlines:

May 15, 2017

Names of all students planning to graduate with a 24-credit Diploma must be submitted to Sharon Jensen, Principal of Valley High

All students who are planning to walk at Valley High’s graduation ceremony need to contact Jostens at 1-800-JOSTENS immediately to order the Valley High cap and gown package.  If they have previously ordered from their boundary school, Jostens will help them with the cancellation and reorder of Valley High colors.

May 22, 2017

Deadline for official transfer of student to Valley High

All transfer students must have credits complete and transcripts reviewed by their boundary school before transfer is submitted.  Valley High registrar will complete all transfers on May 22nd.

May 24, 2017

All students who are planning to walk during the Graduation Ceremony must attend one of the following meetings at Valley High:

                                                12:00 noon                              5:00 pm

Each meeting will be approximately one hour.  Students will not be allowed to walk with fellow graduates if they do not attend one of these meetings.  Caps and gowns will be distributed at the end of this mandatory meeting.

May 31, 2017

Valley High Graduation Ceremony          2:00 pm
Salt Lake Community College
Lifetime Activities Center (4600 S Redwood Rd, Taylorsville)

June 1, 2017

Students who do not wish to attend Graduation may pick up their diploma at Valley High

Please make note of these important dates and ensure they are communicated to students who are planning to use this option.

Attached are instructions and the application for a 24-credit Diploma through Valley High.

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Published on

DATE:
March 7, 2017

TO:
All Elementary Principals
All Elementary Head Administrative Assistants

FROM:
John Larsen, Business Administrator

SUBJECT:
Summer Pool Hours for Elementary Head Administrative Assistant

Effective this summer, traditional calendar elementary head administrative assistants will be given up to twenty-four (24) optional hours during the summer months to be used as needed in coordination with the school principal. These hours are intended to address mail, voicemail, purchase verifications, timesheets, and any other matters that typically build up over the summer months. It is hoped these summer hours will aid the school in a successful opening for the students.

These hours should be reported through True Time under the heading of "Contract Pool Hours" and will be charged to 10-E-xxx-0050-2483-152.

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Preventing Slips, Trips and Falls

As the school year is coming to a close think safety first.  Slips, trips and falls are second only to motor-vehicle accidents as a cause of death in the United States.  Falls account for 15-20 percent of all workers’ compensation costs.  The good news is falls are easy to prevent.  Take the time to watch for and correct hazardous conditions, and you can lower your chance of injury. Use these suggestions to make your workplace safe:

  • If you need to reach for something, get help. Don’t use your desk, table, box, wastebasket, chair, bookcase or a ledge!  Use the correct ladder or stepstool for the given task.
  • Take your time. Many falls happen when people are walking fast or running.
  • Never stand on the top rung/step of a ladder. Secure and stabilize all ladders before climbing them.
  • Keep walkways free of clutter.
  • Clean up spills as soon as they happen.
  • Don’t carry more than you can handle. Loads that are too heavy or too big don’t allow you to see properly.
  • Make sure computer and telephone cords are not underfoot.

Always think safety first!

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JSD Safe Schools
J.I.T.  - Just in Time Kit Training

Thursday, June 8, 2017, 8:00 – 10:00 am​
Auxiliary Services Auditorium

This training will be with Salt Lake County Emergency Management as part of the Schools Aid Families in Emergencies (S.A.F.E.) Neighborhoods program.

In the event of a large scale emergency, elementary schools will be used as communication, transportation and evacuation hubs, to be ran by trained American Red Cross volunteers.  A J.I.T.

A kit will be placed at every elementary school within Salt Lake County, and will contain items needed by the volunteers.

Come learn about this valuable program, the J.I.T. Kit and the role elementary schools and the district will play in aiding the community in an emergency.

​Participants are encouraged to register for the training on JPLS.  ​The name of the course is "JSD Safe Schools JIT Kit Training", or course number 101188.  Once you've accessed the course, select the course section 114954, which is located on the left part of the screen.  Licensure points will be awarded.

Please refer any questions to either:
Lance Everill - 801-567-8623 or lance.everill@jordandistrict.org
Paul Bergera - 801-567-8752 or paul.bergera@jordandistrict.org

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Protect Your Child with Student Accident Insurance

K-12 Accident plans are available for injury, at-school accidents, 24-hour accidents, extended dental and football.  See attached flyers (English and Spanish) for additional information.  Please consider including the information in your school packets.

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Published on

DATE:
April 28, 2017

TO: 
Principals
All Certified Special Education Staff

FROM:    
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Specialist

SUBJECT: 
End of Year SCRAM Detail Report

We are fast approaching our last SCRAM count deadline. It is important that this information be as accurate and current as possible. A year-end final SCRAM report that reflects the SCRAM/IEP Services that have been received from your school to date has been sent to resource and self-contained support class (cluster) team leaders.

Special Education generates funds from this count by student days in membership (i.e., how many days they were entered in your program). The resource or self-contained support class (cluster) team report should list all current students, including primary Guidance and primary Speech-Language students. Please check each student for the following information:

  • Check that all students served in your program are listed on the report.
  • Check that names, SCRAM entry dates, exit dates (if applicable), disability codes, environment codes, regular percents and service patterns are correct. Be sure to identify the provider of each service listed.
  • Be sure that entry and exit dates reflect all days that the student received services.  If there is a gap in service dates, we lose days of membership, which directly impacts funding.
  • Students who will continue in the same school (advance from grade to grade) or who will move to the 7th or 10th grade in their boundary school will automatically roll-over for the start of the new school year. It is not necessary to submit an exit SCRAM for these students.
  • Current self-contained support class (cluster) students should have been rolled forward to the school they have been assigned to attend. It is not necessary to submit an exit SCRAM for these students (permit codes were entered by the special education department).
  • For students who will continue past the 12th grade, the school registrar must flag the student as a “Retained Senior” in the Graduation/Diploma status field.
  • An exit SCRAM must be submitted for any student that has or will age-out or graduate and will not be returning at the beginning of the next school year.
  • Be sure to use the appropriate exit codes and dates for any student who has exited the school during the school year. If they are not exited appropriately, we will lose days of membership, which directly impacts funding. Note that the SCRAM exit date and the school exit date must be the same date.
  • Remember that any changes must be documented on the IEP in Goalview prior to changing the SCRAM document. If there are any changes to SCRAM information, submit an updated / corrected SCRAM / IEP Services document no later than the date listed below.
  • Note that changes made directly on the printout report without a SCRAM / IEP service page will not be accepted as it leads to data entry confusion and may result in the student’s file being out of compliance. All SCRAM printouts and SCRAM / IEP

Services document changes must be received in the Special Education Office no later than the end of the day on the following dates:

Traditional School Deadline:  Monday, May 22, 2017

Year-Round School Deadline:  Thursday, June 1, 2017

Please note that separate reports have been sent to each resource team AND each cluster team (if applicable). SLPs, Guidance Specialists and other itinerant providers will need to work with both special education teams to check and complete the requested information.  Since one copy is being sent per “team” (i.e., resource or cluster), it is critical that the list be checked with other team members within your school. Please do not send multiple copies of the report back. Each team member must review and initial the report before returning it to the Special Education Department.

The SCRAM reports are run alphabetically by current grade. Any corrections must be made on a SCRAM / IEP Services form and sent through the District mail to Amanda Hamblin at the District Office.

Submit any SCRAM changes AND the signed current report(s) to Amanda Hamblin at the District Office. All completed reports and documents must be received in the Special Education Office by the end of the day on the specified due date.

If you have questions, please contact the Teacher Specialist assigned to your school or Amanda Hamblin at (801) 567-8176.

**************************

Please know that your assistance in completing this information accurately is critical, as it directly impacts Special Education funding!

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Earthquake Preparedness

Thank you to all of the schools that participated in the Great Utah Shakeout earthquake drill on April 20, 2017, or at some other time during last week. 

A 2016 report from the Utah Seismic Safety Commission states that there is a 43% chance that the Wasatch Front will experience an earthquake of at least a 6.75 magnitude within the next 50 years. 

The Jordan School District Incident Command Manual - Earthquake Action Plan and Standard Operating Guidelines detail the response protocols and position descriptions for school personnel.  Preparing students and staffs for this type of an event is vital.

Additional earthquake awareness information and preparedness resources can be found at:  http://www.shakeout.org/utah/

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Published on

DATE:  
April 20, 2017

TO:  
Elementary Principals

FROM:    
Laura Finlinson, Administrator of Curriculum and Staff Development
Clyde Mason, Director of Evaluation, Research and Accountability

SUBJECT:
Research Project

The Research Review Committee has reviewed a research project in which your school has been asked to participate.

Project Title:     “Teacher Use of Year-End Summative Assessments in Sixth Grade Mathematics”

Applicant:     Dr. Dee Dee Mower, Weber State University

The project has been approved by the District Research Review Committee. The applicant has been directed to contact you to discuss the extent of the project and to obtain your permission to conduct the study at your school.

This study involves your 6th grade teachers being asked to complete a questionnaire about their use of 5th grade Summative SAGE data for 6th grade math instruction. You will likely receive an email from the researcher asking that you forward it to your 6th grade teachers. If you have questions or concerns relating to participation, please contact Clyde Mason at 567-8243.

Thank you for your assistance.

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Effective immediately IHC Workmed will be our preferred provider for all Workers Compensation injuries. Attached is a list of providers, their locations and hours of operation.

We frequently get inquires on the process of reporting employee injuries. To help with the process, attached is an injury management flow chart.

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JPLS Refresher Training

Come and refresh your skills!

  • Full & Interim Evaluations for: Educators, Counselors, Psychologists, Teacher Specialists, Library Media Specialists and Administrators
  • Special Education: Supplemental Forms and Procedures
  • Updates to UETS-based JPAS

Training Dates - 8:00-10:00 am

  • August 25, 2017
  • September 7, 2017
  • September 11, 2017

Training Dates - 1:00-3:00 pm

  • September 1, 2017
  • September 13, 2017
  • September 18, 2017

Trainings will be held at the District Office in room 129.

Register for trainings on JPLS. Search for "JPLS Refresher Training for Administrators". For assistance in registering contact Rebecca Lee at (801) 567-8369.

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Published on

DATE:   
April 24, 2017

TO:
School Psychologists

FROM: 
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Fulvia Franco, Program Specialist – Guidance

SUBJECT: 
May School Psychologists’ Meeting

A school psychologists’ meeting has been scheduled for Friday, May 5, 2017, from 12:00 to 3:30 p.m. at the Jordan School District Auxiliary Services Building Auditorium (7905 South Redwood Road). We will begin with an end-of-the-year potluck luncheon. Ryan Anderson, Ph.D. will provide us with a presentation on internet gaming disorder. His presentation will provide an overview of this issue, as well as interventions to use with students.

Part-time Staff: I would appreciate it if you could adjust your schedules in order to attend this meeting.

cc:
Principals

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Any school that is sending JSD owned devices home with students is in violation of Utah law.  State law, 53A-1-706 (3), requires that all devices sent home with students must provide the same filtering at home as the filtering provided at school.

Currently, no JSD owned devices are configured to provide filtering at home for students.  If there is a need to send devices home with students please contact Tony Muto in the Information Systems department at anthony.muto@jordandistrict.org or 801-567-8318.  Tony will discuss possible options for sending devices home with students.

Thank you,

Ron Bird

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Published on

DATE:
April 20, 2017

TO: 
All Principals, Directors and Coordinators

FROM:  
June LeMaster, Ph.D., Administrator, Human Resources
Administrator of Schools
Brent Burge, Human Resource Administrator - Classified

SUBJECT:   
Optional Classified Assistant Employment Evaluations- 2016–2017 School Year

With the end of the school year fast approaching, you have more work to do than time to complete it.  We would like to lighten your workload a little this year.  Formal evaluations for classified part-time assistants are now optional.  However, we always recommend providing constant performance feedback to employees.

With these evaluations being optional, you may still feel the need to conduct an evaluation.  The evaluation documents can also be crucial in justifying employee terminations or unemployment claims. If you determine that a more formal evaluation should be completed, the forms can be found as outlined below.

All forms are available on the HR website on the “AdminOnly” or the “SecretaryConnections” page under the “Part Time Classified Evaluations” link.

You will find the following forms:

  • Part-Time Classified Assistant Evaluations Guideline -outlining the procedure for evaluating part time employees in your school/department.
  • Assistants-Employment Review/Status form.

If you choose to conduct an evaluation, you need to inform the employee of his/her employment status for the upcoming year and the employee’s signature is required.

As part of your meeting with the assistant, please remind him/her that part-time employees with Jordan School District are considered "at will". That is, either the employee or Jordan School District may end the employment relationship at any time, for any reason, or for no reason.  There is no expectation of continued or guaranteed employment.

If you have any questions or if you need additional help, review the evaluation guideline on the website or you may contact our office at 801-567-8224.

Thank you for your assistance.

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