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Published on

DATE:   
May 17, 2017

TO:   
Principals
Elementary Special Education Resource Math Teachers

FROM:  
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Courtney Titus, Program Specialist

SUBJECT: 
Professional Development for Elementary Resource Math Teachers

The Special Education Department is hosting two professional development training days for elementary resource math teachers. This training will address the effective use of resource math block time, strategies to build student ability and increase grade-level understanding, and key concepts at each grade level. The first training will be held on June 8, 2017 from 8:30 a.m. to 3:30 p.m. for teachers who teach grades K-3. The second training will be held on June 13, 2017 from 8:30 a.m. to 3:30 p.m. for teachers who teach grades 4-6. Both trainings will be at the District Office in room 129. Please register at https://jpls.truenorthlogic.com and search for course 101194 and choose the appropriate section. If a sub is needed, please use budget code 1292. If you teach both levels and would like to come to both sessions, please contact Trevor Warburton, Teacher Specialist in Mathematics at 801-567-8174.

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Published on

DATE:    
May 27, 2017

TO:   
High School Principals, Counselors, Registrars

FROM:   
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant of Planning and Student Services
Steven Harwood, System/Program Manager Information Systems

SUBJECT:  
Codes for 12th-Grade Students at End of Year

All seniors who completed the school year need to have a final status reported to the State.  They should be marked according to the following guidelines in the “Grad/DiplSts” field in Skyward on the Profile Screen.

  1. Students who exited/withdrew before the end of the school year should be left blank unless they are Early Graduates. Early Graduates should be coded by the school as “GR” (graduate).
  2. Students who graduate at the end of the year can be left blank, and Skyward will be set to code them as:
    1. “GR” – Graduate (those who Skyward shows have passed the civics test)
    2. “GP” – Graduation Pending (those who Skyward shows have not passed the civics test)
  3. Students who graduate with the mathematics competency will need to be manually coded by the Registrar.
    1. “GQ” – Basic High School Diploma with mathematics competency
  4. Students who remain at the school until the end of the year and do not receive a diploma should be coded as follows by the school:
    1. “G3” – Basic High School Diploma, IEP team has determined that the student’s participation in statewide assessment is through the UAA and/or DLM
    2. “GM” – Basic High School Diploma, did not meet requirements of GR, or G3 but did satisfy other criteria provided specifically for military children in Utah Code 53A-11-1404
    3. “CT” – Certificate of completion, awarded by LEA
    4. “RT” – Retained Senior (special education students only)
    5. “GP” – Graduation Pending
    6. “AO” – Aged out of Special Education
    7. “DO” – Student finishes the year, but none of the above codes apply

Student Services will be sending the individual school report through MoveIt as soon as it is ready.  Please verify that the status for the seniors is correct.  Additionally, if there are students who are not receiving a diploma and are not on the attached list, please correct their Grad/Dipl Status Field in Skyward.  Notes: Special Education students who are seniors this year but will be returning next year should be marked as “RT” even if they will be participating in graduation ceremonies.  Additionally, any special education students who were marked “RT” in the past years who are not returning because they will age out over the summer should have their status changed accordingly. Students marked as GP will be counted as dropouts unless updated in the Oct 1 data submission.  Thank you.

The JSD Deadline for reporting this information is June 23, 2017.  Please contact Student Services upon completion (801-567-8251).

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Teachers!

Now is a great time to plan for the upcoming year before the busy summer rush. The staff in the Instructional Support Center (ISC) will be happy to help you with classroom teaching materials.​​​​​​​​​​​​​​

Check out the ISC website to see everything offered:
instructionalsupport.jordandistrict.org

The ISC accepts orders by phone, fax or email.
Phone: 801-567-8238
Fax: 801-567-8092
Email: ISC@jordandistrict.org

The ISC is located in the Jordan School District Auxiliary Services Building at 7905 South Redwood Road, West Jordan.

Hours of operation:
Monday - Friday, 7:00 a.m. – 5:00 p.m.
(July 5th - July 21st, summer hours 7:00 a.m. – 4:00 p.m.)

Keep in mind:

  • Before you purchase and prepare student planners, the ISC spiral binding machine won’t punch plastic folders.
  • Personal and non-school related material may not be reproduced at the ISC.
  • JSD employees must wear approved District identification badges when visiting the ISC.
  • Volunteers and PTA members as submitted and approved by principals and department administrators may use the ISC.
  • Long-term substitutes may use the ISC, however regular substitutes are not eligible to use the ISC.
  • Home school patrons may use the center if they are on the approved list provided by JSD’s Planning and Student Services Department.
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Elementary Principals:

End-of-Year DIBELS letters are attached.  Please be certain letters are sent home with every first, second, and third grade student on/before June 2 (Traditional) or June 30 (Year-round)  Letters do not go home with Kindergarten students.  Contact Becky Gerber if you have questions.

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Published on

DATE:  
May 1, 2017

TO:
All Middle School Principals

FROM: 
Herb Jensen, Director of Transportation
Kathy Simmons, Transportation Trainer/Risk Coordinator

SUBJECT: 
LAGOON DAY THURSDAY, JUNE 1, 2017

We are looking forward to helping you provide an exciting, successful, and safe experience for your students this year. Following the same procedure as last year, it is okay to load the first bus at your school and let it depart without waiting for the other buses. As each bus is loaded and a chaperone is on board, please let it depart for Lagoon. Your help with this last year helped alleviate some of the waiting on the bus and congestion at the ticket gates.

This year the park will close at 5:00 p.m.  The buses will be taking the students home at the same time as last year, which will be 5:00 p.m. For the safety of everyone, please have those persons you have designated as chaperones report to their assigned school bus loading area at 4:45 p.m. The students will load at 5:00 p.m. All buses will be gone by 5:15 p.m. As a reminder, there will be instructions and signs posted on the South side of the roller coaster at Lagoon for the afternoon return to school.

The map and instructions are to be used by your staff traveling to Lagoon and will help keep a safe environment for the students on this special day.  Please feel free to make any copies you need of the map and the instructions for your staff to use that day.

If you need further information, please contact:

Kathy Simmons
(801) 567-8855
Cell:  (801) 809-3836

Amber Gardner
(801) 567-8856
Cell: (801) 450-6590

Luanne Smith
(801) 567-8831
Cell:  (801) 898-7016

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Published on

DATE: 
May 15, 2017

TO:
All Elementary, Middle and Traditional High School Principals

FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits

SUBJECT:
June 2017 Budget Transfer Request

Please review your budgets and complete the Budget Transfer Request if you would like to transfer between your postage, supply, textbook and equipment budgets. The signed form is due back to Heather Ellingson no later than July 3, 2017.

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Published on

DATE:
May 10, 2017

TO:
All Administrators
All Administrative Assistants

FROM:
Patrice Johnson, Superintendent of Schools
John Larsen, Business Administrator

SUBJECT:
Social Security Numbers and Year of Birth

It recently came to our attention that some departments and schools may have staff lists that contain Social Security Numbers and year of birth. Although well intentioned, their mere existence can be problematic. In our continuing efforts to ensure personal information stays private, we ask that you purge all Social Security Numbers and year of birth from all staff lists, electronic or otherwise.

Administrators and Administrative Assistants should meet to verify that all data on lists described above are purged. If you have questions, please contact your Cabinet level administrator and discuss your concern with him or her.

Thank you!

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Special Education Summer Conference
Teaching Matters - Teachers Matter

Principals, please forward to all special educators in your building.

July 31, 2017
8:00 am - 3:45 pm
Elk Ridge Middle School

Register on JPLS. See flyer for details.

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Published on

DATE:  
May 5, 2017

TO:
Principals
All Certified Special Education Staff

FROM:   
Laura Finlinson, Admin of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Specialist

SUBJECT: 
Year-End Checkout for Traditional Schools/Year-Round Schools

See attached memo.

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Published on

DATE:
May 3, 2017

TO:
Principals/Directors

FROM:  
June LeMaster, Ph.D., Administrator, Human Resources
Administrator of Schools
Travis Hamblin, Human Resource Administrator-Licensed
Brent Burge, Human Resource Administrator-Classified

SUBJECT: 
Part-Time Classified Hourly Job Posting

Thank you for your recent input regarding the posting of part-time (PT) classified positions.  As you are aware, this procedure was optional during the 2016-2017 school year and will be effective July 1, 2017, as principals at all levels provided examples of their experience with this new procedure and indicated the benefits they observed.  The new standardized procedures are as follows:

  1. Employees within the same location may be moved to vacant positions without posting. A change form must be submitted
  2. An online job advertisement is submitted through FastTrack for all vacant positions.
  3. The position will be posted “open until filled”. The school/department must notify HR when the position is filled.
  4. The Administration will screen the applicants, conduct interviews, check references and make the offer. References must be submitted with the hire sheet.  All other interview documents will be maintained at the location unless requested by an HR Administrator.
  5. Once HR is notified the position has been filled, we will use FastTrack to notify those applicants who were not selected.

The new procedure will not allow for generic position postings on FastTrack as in the past, with the exception of Sweeper applications.  A tutorial on the posting of PT positions using FastTrack is available on the AdminOnly and SecretaryConnections website or you may contact an HR Administrator for further assistance.

Thank you for hiring the best candidates available at each location.

 

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Elementary Principals:

Attached is a parent letter from Superintendent Johnson regarding the assignment of limited use email addresses to K-2 students. This is the third letter to be sent home as we phase in this program throughout the grade levels. Please email a copy to your School Community Council members with an explanation that this letter will be sent home to the parents. Give them time to respond back to you with any questions they may have and then send the letter home in the same manner you send all parent communication.

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Published on

DATE: 
May 4, 2017

TO:  
High School Principals

FROM:  
John Larsen, Business Administrator
June LeMaster, Administrator, Human Resources
Brad Sorensen, Administrator of Schools
Brent Burge, Human Resource Administrator, Classified

SUBJECT: 
Additional Summer Pool Hour Request -High Schools

This is a reminder to all HS principals of the additional 100 summer pool hours previously approved.  The following guidelines are to be followed to ensure consistency and proper use of the additional pool hours:

  • The HS Principal may choose the School Administrative Assistant-Attendance and/or the School Administrative Clerk (Correspondence Secretary) to use the additional summer pool hours.
  • There is a maximum of 100 hours which may only be used after the 206 contract ends June 14, 2017 and before the contract begins August 1, 2017. The employee may not exceed 40 hours in any week and any time not used will be forfeited.
  • No other assistant (full or part time) may use these pool hours.
  • All hours to be paid must be submitted on a time sheet to Brad Sorensen for approval. All hours will be tracked by Brad Sorensen’s office to ensure the hours are not exceeded.

We hope these additional summer pool hours will help you provide adequate coverage for the students and patrons you serve.  Please contact Human Resources if you have any questions.

Cc:
Cabinet
Payroll

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Published on

DATE:
May 8, 2017

TO:
All Principals
Administrative Assistants, ES/MS/HS

FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT:
Transferring Student Permanent Records; JSD Policy AS61

Transfer of K-8 Student Files for Retention at the State Records Center and for Permanent Archives

See each of these memos below.

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