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Beginning January 2018, the “District/School Related Activity or Request for Third Party Reimbursement Form” will be significantly modified as follows.

  • Requests for District/School Related Activities will no longer be required or submitted. Absences entered into AESOP and Skyward must include notes to indicate details of the District/School Related Activity.  These reports will be reviewed monthly by both the HR Substitute Office and Payroll Department.  The administrative assistant or person responsible for substitutes at your location will be contacted if insufficient information is submitted or discrepancies exist.
  • A NEW “Request for Third Party Reimbursement Form” was created and is required when any outside agency will be reimbursing the District for the cost of a substitute. (See attached)

 

NEW HR Websites:                      

http://workatjordan.org/

(replaces hr.jordandistrict.org)

http://workatjordan.org/adminonly/

(replaces hr.jordandistrict.org/AdminOnly)

http://workatjordan.org/hrconnections/     

(replaces hr.jordandistrict.org/secretaryconnections)

 

For your convenience, please bookmark these new websites.

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Please be aware of the increasing popularity of vaping among our youth.  A new device is showing up in classrooms called JUUL, an e-cigarette that can be concealed easily because it looks like a USB flash drive and has cartridges that are available in many kid-friendly flavors.  JUUL now has the highest market share (in tracked channels), surpassing Reynolds’ Vuse as the most popular e-cigarette product.  Here are some recent news articles about JUUL and youth:

·         “A mango-scented flash-drive-looking device lets kids smoke in class,” Pittsburgh Post-Gazette, December 12, 2017:  http://www.post-gazette.com/local/region/2017/12/12/JUUL-vaporizer-nicotine-flash-drive-small-concealable-e-cigarette/stories/201712120151

·         “Teenagers Embrace JUUL, Saying It's Discreet Enough To Vape In Class,” NPR, December 4, 2017: https://www.npr.org/sections/health-shots/2017/12/04/568273801/teenagers-embrace-juul-saying-its-discreet-enough-to-vape-in-class

·         “Juul e-cigs: The controversial vaping device popular on school campuses,” USA Today, October 31, 2017: https://www.usatoday.com/story/money/nation-now/2017/10/31/juul-e-cigs-controversial-vaping-device-popular-school-campuses/818325001/

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Utah Retirement Systems is offering individual Retirement Planning Sessions on February 7, 2018 at Oquirrh Hills Middle School. Please review the attached flyer to sign-up instructions.

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HR has been busy working on a fresh, new website which will go live on Monday, January 8th. The url is workatjordan.org for all of your HR needs. The AdminOnly and SecretaryConnections (now called HRConnections) websites will be accessed through workatjordan.org/adminonly and workatjordan.org/hrconnections. Please update any bookmarks you may have.

HR will be holding the 2nd administrator training of the year on Thursday, January 11th at both 9:30 a.m. and 2:00 p.m. for your convenience. Hiring Best Practices along with procedures related to Non-Renewals, RIS, Transfer Fairs, and Hiring processes will be discussed. As the hiring season is upon us, it is highly recommended that all administrators attend in order to review these processes and procedures. We hope to see you at one of the trainings. (see attachment)

Some reminders from the “Critical Dates” timeline: (see attachment)

  • You may post hard to fill positions in January to replace licensed employees who have submitted resignations.
  • The due date for submitting Non-Renewals and Provisional Status Extensions is February 5th.
  • Teacher Transfer Fair is on February 20 for both Elementary @ Columbia Elementary and Secondary @ Elk Ridge Middle. (see attachment)
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Utah Retirement Systems is offering individual Retirement Planning Sessions on January 30, 2018 at the District Office. Please review the attached flyer for sign-up instructions.

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The mileage reimbursement rate is based upon the IRS rate. Effective January 1, 2018, the reimbursement rate is $0.545 per mile. Please use the attached form when submitting for mileage reimbursement. All 2017 mileage reimbursement requests should be submitted as soon as possible.

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Please note that the District Office will be closing at 4:00 p.m. on Friday, December 22, 2017. If any adjustments need to be made on December paychecks it will need to be taken care of by noon on this day. Any other questions or concerns will need to be taken care of prior to 4:00 p.m. The District Office will reopen on Tuesday, January 2, 2018 at 8:00 a.m.

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DATE:
December 20, 2017

TO:
Principals
Administrative Assistants, ALL

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Travis Hamblin, Consultant, Planning & Student Services

SUBJECT:
Permit Data and Codes

Tracking student permits is a vital part of accurately accounting for student enrollment and projections. Each fall schools report their permit information. It is recommended that permit data be tracked by “permit window” for ease of reporting. As a reminder, the following data needs to be tracked for both the early and late enrollment permit window(s):

  • The number of (both early and late window(s)):
    • Permits Requested
    • Permits Approved
    • Permits Denied

Beginning January 1, 2018 there have been two (2) small changes to permit codes/descriptions which will enable increased analysis and tracking. The following changes have been made:

  1. A new permit code of “S” has been added and is to be used for any Dual Immersion Sibling.
  2. “District Assigned” has been added to the description of permit code “H” – Court Order.

Permit documentation has been updated to reflect these changes and an updated copy has been placed in the Skyward Documentation Shared Google Drive.

Please share this information with all individuals in your school working with permits.

Should you have any questions regarding permits please call Student Services at extension 88183.

Thank you for your continued efforts tracking permits.

 

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Date:
December 18, 2017

To:
Secondary School Principals
Secondary School Financial Secretaries

From:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits

Subject:
School Bank Account Balances for December 31, 2017

Please send the following information for each bank account balance as of December 31, 2017 to Accounting by January 26, 2018.  If you have multiple bank accounts, please list each account separately.


School Name

Name of Bank         

Type of Account (checking, savings, money market)

Account Balance

 

The balance requested is the balance from your December bank statements, not Skyward.  This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.

If you have questions or need assistance, please call Dan Ellis at (801)567-8389.

Thank you.

 

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

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DATE:
December 19, 2017

TO:
Elementary Principals and Secretaries

FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Travis Hamblin, Consultant, Planning and Student Services

SUBJECT:
Guidelines to Establish Kindergarten Enrollment for 2018-19

As per the past several years, it will be the responsibility of each school principal to obtain a kindergarten roster for the 2018-19 school year.  It is from this roster that the kindergarten estimate is created.  The estimate is the basis for the number of kindergarten teachers required and the budget allowed for supplies and materials.  Therefore, it is important that the roster be as accurate as possible.

Please follow guidelines 1-6 below.  The other options are ideas you may want to use.  It is critical that this count be as accurate as possible for kindergarten staffing.

  1. Send a flyer home with every student.
  2. Publicize in the school newsletter – announce (several times) the importance of getting the count.
  3. Use all other resources available to you. (Skylert, etc.)
  4. NOTE: New Student Online Enrollment (NSOE) for the 2018-19 school year enrollment will not be available until after January 1, 2018 pre-enroll.  If applications were entered prior to pre-enrollment, they need to be inactive for the current year and active for next year. This can be done during the approval process in NSOE.
  5. Schedule kindergarten orientation as soon as possible. After the January pre-enroll, check your New Student Online Enrollment to see if there are any pending applications that need to have follow up for the count.  The estimate will be updated after all kindergarten orientations are completed.
  6. Hang banners announcing Kindergarten Registration being accepted for the following school year.

Please schedule your kindergarten orientation BEFORE APRIL 7, 2018.

Optional:

  1. Make a block contact with every home using PTA support.
  2. Contact pre-schools in the attendance area of your school.
  3. Use a telephone tree operated by parent volunteers with a list of questions for consistency.
  4. Contact neighbors who can identify new move-ins.
  5. Contact community members who do not have children enrolled in school.
  6. Avoid forwarding kindergarten orientation letter to new address if family has moved from your boundary area. Delete that name from your list.

Please be diligent in recruiting all the kindergarten students within your school boundary. It will be important to have accurate up to the minute kindergarten numbers as we do the estimates in the upcoming weeks.  Please submit the TOTAL number of kindergarten students to Planning and Student Services by Friday, January 13, 2018.

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