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Published on

DATE:
October 7, 2019

TO:
Principals
Special Education Teachers (Resource & Cluster)

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:  
Dynamic Learning Maps (DLM) Testing Checklist

Attached is the DLM checklist for all special education teachers who are administering the DLM assessment to any of their students for the 2019-2020 school year. You are required to complete and return the checklist to Jen Birrell at the District Office by Friday, December 20, 2019. This form is also available online at specialed.jordandistrict.org/staff/forms on the Special Education website.

If you need help completing any portion of this checklist, please contact the Teacher Specialist assigned to your school.

Please direct any questions or concerns to Jen Birrell at 801-567-8905 or jennifer.birrell@jordandistrict.org.

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Published on

DATE:  
October 8, 2019

TO:  
Principals
All Special Educators and Related Service Providers

FROM: 
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
Important Deadline--Please Read Immediately
SCRAM Data Due by the end of day Monday, November 4, 2019
Returning D Track Clusters are Due no later than Monday, November 18, 2019
Updating SCRAM for December 1 Funding Count

We are fast approaching our December 1 SCRAM count deadline. Please remember that our funding and other critical data are generated from these counts.  It is important that all information be accurate and current.  The attached report reflects the SCRAM and IEP Services we have received to date.  Please check to see that all students who are currently receiving services are on the SCRAM printout and that all information has been submitted correctly.  Submit a new SCRAM document for any changes. Please review the scram report for accuracy of services, do not just print your caseload of scram and submit it with the report.

Due:  By 5:00 p.m. on Monday, November 4, 2019
D Track Clusters Due Date:
By 5:00 p.m. Monday, November 18, 2019 

This report reflects students served during the current school year. Carefully review the following:

  • The printout reflects the school’s current special education caseload. Please check that the names, entry dates, scram school, service patterns, weekly minutes and providers are correct for each student on the printout. If the information is correct for all service providers, put a check mark (√) in front of the student’s name. If the only change that needs to be made is the providers name, please write the correct name in on the report. If all of the student’s information is correct on the report, a duplicate copy does not need to be sent.
  • If a student being served in special education is not on the SCRAM report, please submit a new SCRAM document by the end of day Monday, November 4, 2019. If they are not on this printout, they are not on record as receiving services at your school.
  • Cross out any students who are not receiving services at your school and submit a SCRAM document with the correct exit date and exit code reason. The exit date is the day after the last day the student receives the services listed. If an exit date is already listed for a student, a duplicate exit scram does not need to be sent in.
  • When changing services for a student throughout the year, the SCRAM entry date for the new services will be the same as the exit date on the previous scram.  Please note that the entry date for a student coming from another school who enters your setting during the year is the first date that the student enters the new school (this will be the first date of service). Remember that there should be no delay in services (violation of IDEA and we lose days of funding).
  • If you are not aware of a student that is listed on the printout (and the student has not been exited from services), you should follow-up with that student who is now in your building. Sometimes teams are not aware of students who have entered their school and should be receiving services. A SCRAM document should be submitted which either identifies the services the student will receive or which exits the student from services (procedures must be followed for terminating a student from services).
  • If the IEP team has changed a student’s services, the changes must be documented on the services section of the IEP and a new SCRAM document must be submitted. Remember that parents must be involved in any decision to amend IEP services and must receive a copy of the revised IEP.
  • If you are submitting a corrections for a scram/entry date already submitted, please write “correction” at the top of the scram document and highlight the services or codes that need to be corrected to be sure it is not assumed to be a duplicate copy of a scram already received. (Remember, if all of the student’s information is correct on the SCRAM report, a duplicate scram does not need to be sent in.)
  • Any SCRAM document submitted must reflect all current IEP services. Every section of the form must be filled out completely or the student’s record cannot be submitted to the State for funding (this includes the classification, all services and amount of time per week, entry/exit dates, environment and regular percent codes, health services, etc.). If information is missing, the record will not be sent to the State for funding counts.
  • Please take note of the date that the report was printed (top right corner) and be aware that if scram documents were sent after the print date, they will not appear on the report, but sending multiple duplicate copies is not necessary and slows the entry process.

Special Education Resource Teams and Cluster Teams are being sent one complete list of all students in the school who are being served by resource/cluster, speech-language, guidance and/or OT, PT, itinerant teachers for the hearing impaired or visually impaired, etc. Please review and sign the one original list with ALL team members before sending it back to the SCRAM office. Please do not copy and send multiple reports back to the SCRAM office.

All primary SLP and Guidance services will be included on the master list sent to Special Education Resource Teams. If the provider is serving two different schools, the services will be included on the master list at each school. Teams are expected to work together to review and complete all required SCRAM information.

SCRAM corrections must be sent through District Mail to the SCRAM Secretary or delivered to the District Office. If the current report is correct as printed, each team member must sign the report, verifying that it is accurate and return it to the SCRAM Secretary in the Special Education Department at the District Office. If you have questions, please call the Teacher Specialist assigned to your school. Please sign and return the current report with all corrections/changes marked along with the corresponding SCRAM documents by the due date.

Reminders:

  • It is critical that information be received by the specified due dates so that all data can be entered by the December 1 due date.
  • Minutes are entered as weekly minutes. Whatever is listed in the last column on the scram document labeled “Scram Minutes Weekly” is what will be entered into skyward.

Funding Implications
Special education funding and, therefore, school staffing/assistant allocations, etc. are contingent upon the accuracy of this data.  Your timely and accurate response is critical!  Thank you for all your efforts to get us the correct information in a very short time period.

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Published on

DATE:
October 3, 2019

TO:
Principals

FROM:
Administrators of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director Student Services

SUBJECT:
Fall Enrollment as of October 1, 2019

Please see memo and totals below.

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Overview

The Teacher Salary Supplement Program (TSSP) was created to draw qualified individuals into education for specific subject areas that have been identified with staffing shortages and/or for the assistance with the fees affiliated with obtaining and maintaining accreditations with the National Board for Professional Teaching Standards certification (NBPTS).

Before submitting an application at the TSSP Service Site, please review the Utah State Board of Education website regarding the program details and legislation at the following link:

https://schools.utah.gov/curr/licensing/tssp

Applications must be submitted between October 1 and April 30 for each program year.

 

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Reminder of the Lexia Upgrade coming January 2020 and the Teaching and Learning Technology Support Match.

In an effort to help schools update and add to their technology, the Teaching and Learning Department will match funding up to $12,000 for schools. See document below for details.

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Principals:

The State LAND Trust fall reports are due October 20, 2019. Please see information below regarding what reports are due and how to complete them. There is also a document to help with making certain that your school website contains the correct information. The State LAND Trust office will start doing random checks of school websites on October 21, 2019. Please make sure yours is completely updated with 2019-20 information. If you have any questions please call Nadine Page at 801-567-8186.

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Published on

DATE: 
September 25, 2019

TO: 
All Elementary Principals

FROM:
Administrators of Schools
Shelley Nordick, PhD, Administrator, Curriculum/Staff Development
Norman Emerson, Instructional Support Services/Fine Arts Consultant

SUBJECT: 
Utah Symphony Performance at Abravanel Hall for 5th Grade Students

Once again we are pleased to announce Utah Symphony concerts for your 5th grade students at Abravanel Hall. The performance dates for 5th grade at Abravanel Hall are February 24, 25, and 26, 2019 at 11:30 a.m. Your school’s date and time will be soon provided on a separate schedule. Please note that there are no assigned seats. Schools will be seated upon arrival.

Study materials for use in preparing your students will be provided by the Utah Symphony in the weeks prior to the performance.

Your secretary will need to complete a transportation request on Skyward. The number of teachers should be included in your school’s final count. When entering your busing request, please include the correct group name (e.g. Daybreak, 115 Curr). This will ensure that the Curriculum Department will cover the busing fee.

Transportation requests should be completed as soon as possible. Due to the number of buses that need to be used for the Symphony concerts, there will be a moratorium on any other transportation requests for these dates.

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Published on

DATE:
September 25, 2019

TO:
All Elementary Principals

FROM:
Administrators of Schools
Shelley Nordick, Phd, Administrator, Teaching and Learning Department
Norman Emerson, Instructional Support Services/Fine Arts Consultant

SUBJECT:
Utah Symphony Performance at Riverton High School for 4th Grade Students

Once again we are pleased to announce Utah Symphony concerts for your 4th grade students at Riverton High School. The performance dates for 4th grade at Riverton High are December 16 and 17 at 9:30 and 11:00 a.m. Your school’s date and time will be provided on a separate schedule.  Please note that there are no assigned seats. Schools will be seated upon arrival.

Study materials for use in preparing your students will be provided by the Utah Symphony in the weeks prior to the performance.

Your secretary will need to complete a transportation request on Skyward. The number of teachers should be included in your school’s final count. When entering your busing request, please include the correct group name (e.g. Daybreak, 115 Curr). This will ensure that the Curriculum Department will cover the busing fee.

Transportation requests should be completed as soon as possible. Due to the number of buses that need to be used for the Symphony concerts, there will be a moratorium on any other transportation requests for these dates.

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Acadience (formally known as DIBELS) parent letters for BOY are attached.  The testing window closed on September 30 and letters must be sent home with ALL first, second and third-grade students on or before October 21, 2019.  PLEASE do not send this letter home with Kindergarten students, as the reporting law does not apply to them.  The parent letter from mClasshome.com is appropriate to share with all parents.  Please contact Michelle Lovell with any questions.

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Dear Administrators,

Sandi Abplanalp has recently retired and we are quickly trying to fill her position. Until we hire and name a new person, we are asking that you please submit all of your after hours door scheduling requests to Ron Mousley at ron.mousley@jordandistrict.org. In addition, we are trying to catch up on employee ID badges. We appreciate your patience and support during this transition.

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Published on

DATE: 
September 30, 2019

TO:   
Secondary School Principals
Secondary School Financial Secretaries

FROM:  
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant / Internal Auditor

SUBJECT: 
Quarterly School Financial Report for July, August, and September 2019

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.

Please photocopy the selected elements and send to Accounting by Friday, November 8, 2019.

Please include:

  • The signed attached memo to Accounting
  • A copy of your July, August, and September 2019 Reconciliation Worksheets
  • A copy of your July, August, and September 2019 Bank Statements
  • A copy of your July, August, and September 2019 Skyward Balance Sheets
  • A copy of your July, August, and September 2019 Outstanding Check Reports
  • Screen shot(s) of your September 30, 2019 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Jason Mott at (801)567-8388.

Thank you.

Cc:
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools

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Published on

DATE: 
September 30, 2019

TO: 
School Psychologists, Elementary Counselors, and School Social Workers

FROM:  
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Fulvia Franco, Program Specialist – Guidance

SUBJECT: 
October School Psychologist, Elementary Counselor, and School Social Workers Meeting

A meeting for school psychologists, elementary counselors, and school social workers has been scheduled for Friday, October 11, 2019, from 12:30 to 3:30 p.m. at the Jordan School District’s Auxiliary Services Building (7905 South Redwood Road). Zac Imel, Ph.D., Associate Professor and Director of Clinical Training, for the Counseling Psychology Program at the University of Utah, will provide us with a presentation on the common factors in all psychotherapeutic approaches. His presentation will begin promptly at 12:30.

Part-time Staff:  I would appreciate it if you could adjust your schedules in order to attend this meeting.

cc:
Principals

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September 30, 2019 was the date for all District employees to complete the annual Crucial Concerns & Policy review. Administrators and Administrative Assistants may access the Crucial Policy Review Report for their location by following the instructions below:
Website link:  https://is.jordan.k12.ut.us
Click: Documentation
Click: Human Resources
Click: Crucial Policy Review Report Instructions
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Local and Regional PTA Boards have requested access to parent email addresses who have registered for the PTA through Skyward. Cabinet has approved the distribution of parent emails to the PTA if they have registered online. Moving forward, it will be discussed how to include in the online PTA registration process a way for parents to grant permission for their email to be released.

 

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If you missed the Administrator/SRO Training in August you may access it in Canvas by clicking on the following link. Upon completion, you will receive 2.5 hours of relicensure points.  Administrator/SRO Training  The state requires one administrator per school with an SRO officer to attend this course, however, any administrator is encouraged and welcome to attend. This course is not required for elementary administrators but contains valuable up to date information that is of value in working with your students and parents.

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