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Category: Other Administrators

Published on

TO:
Administrators
Administrative Assistants

FROM:
Spencer Campbell, Principal of Kelsey Peak Virtual

Thanks for the opportunity to help train the administrators and admin assistants. The average Zoom attendance was 35 people per session, and attendees were administrators and administrative assistants throughout the district, including building-level employees, HR, the district office, teaching and learning, and other auxiliary offices. It was helpful on multiple levels. I sent out PD certificates to those who attended for re-licensure. Again, thanks for the opportunity.

2024 Recordings Folder Link

Published on

DATE:
August 1, 2024

TO:
Principals
All Special Educators and Service Providers

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
SCRAM for 2024-25 School Year - October 1 Count

Please read this Memo carefully as several items have been modified/updated to include new procedures implemented with our new Embrace program. Once you have read through the memo, use the process you have in place at your school to include all service providers to share the report and make the necessary corrections. It is important to verify every student on the report. Scram reports and corrections are due no later than Monday, September 9, 2024.

Please work together as a team and only return one copy of the report with all corrections for each school. For the 2024-25 school year our procedure will be to submit SCRAM electronically through Embrace AND continue to submit the paper version as we have been doing. This will ensure that our system is consistent and our reporting is correct. By working together through this process, we should be able to ensure we have enough data to determine if we can just use the Embrace SCRAM system the following year.

Please be sure to submit SCRAM within one week of holding an IEP meeting or making changes. If you have questions, please contact the Teacher Specialist assigned to your school or Jen Warkentine at (801) 567-8207. Thank you for your conscientious efforts to complete this critical information. Please remember that special education funding is contingent upon the accuracy of this data.

Published on

DATE:  
August 15, 2024

TO:  
All Principals

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
Providing a Consistent Space for Itinerant Service Providers

As the school year begins, please be mindful that the itinerant service providers assigned to your school require a consistent and viable space to work with the students that they are assigned to in your school. These service providers include OTs, PTs, Hearing & Vision, etc. The services that these professionals provide are required by students’ IEPs and 504 plans and aid in students being able to engage more effectively in instruction and other related activities. These providers serve students in multiple schools each day and have very tight schedules. If they are required to spend time locating a space to serve students each time they arrive at a school, or if they are unexpectedly moved from a space, it can greatly affect their ability to provide these required services to each of the students that they are assigned to.

Please be sure to work with your itinerant service providers at the start of the school year to identify a consistent viable space where they can serve the students at your school. If you need to change that space during the school year, please notify the itinerant service providers well in advance.

Also, as you plan for the year and additional staff to your school, please keep in mind that Speech Language Therapists are an integral part of your faculty and need space to work with small groups and individual students.

We appreciate your support in these efforts.

Published on

TO:
All Administrators

FROM:
Brad Sorensen, Administrator of Schools
Mike Haynes, Director of Jordan Education Foundation

The Jordan Education Foundation would like to thank all of the administrators that helped with the service project on August 8, 2024. Everything turned out amazing. Here are the winners for the drawing. Look for your prizes to be delivered via district mail or in person.

VCBO Backpack Derek Winder West Jordan High
Glenmoor Golf Hat Denise White Majestic Elementary
Glenmoor Golf Hat Mike Glenn Mountain Creek Middle
Glenmoor Golf Hat Daniel Call Copper Hills High
Glenmoor Golf Hat Mike Farnsworth Copper Hills High
Beach Towel Josh Sullivan Fox Hollow Elementary
Beach Towel Jared Covili Teaching & Learning
Beach Towel Jennifer Ludlow Oquirrh Elementary
Beach Towel Ivie Erickson Bingham High
Bose Speaker Karen Egan Rose Creek Elementary
Golf Socks Adrienne Yancey South Jordan Elementary
Golf Socks Andrew Blanchard Herriman High
$100 Top Golf Certificate Lauren Peacock Copper Mountain Middle
Golf Balls Tim Heumann Fort Herriman Middle
Bose Headphones Kasey Dahl Bastian Elementary
Ferrero Rocher Chocolate Brady Bartholomew Riverton High
Fairfield by Marriott - 1 night stay Kimberly Ranney Copper Canyon Elementary
Staybridge Suites - 1 night stay Tyler Jones Hidden Valley Middle
Embassy Suites - 1 night stay Meredith Doleac Ridge View Elementary
Home 2 Suites - 1 night stay Amy Kinder Teaching & Learning
Hampton Inn - 1 night stay Jeramie Velarde ISS/Mail

Published on

TO:
Administrators

FROM:
Natalie Grange, Accountant/CPA

The 2024-2025 School allocations have been provided for your review. See attached file for allocations, your carryover balances, and estimated headcounts.

School allocations will be updated in November after the October 1 headcounts are finalized by the State. Budgets will not be adjusted for the virtual schools.

Budget adjustments can be submitted, using the attached form, to Natalie.Grange@jordandistrict.org.

If you have questions please contact Natalie Grange at 88312 or at Natalie.Grange@jordandistrict.org.

Published on

TO:
Administrators
Administrative Assistants

FROM:
June LeMaster, Administrator Human Resources
Rebecca Eastman, HR Generalist

Welcome to the 2024-2025 contract year! As an annual reminder, in accordance with DP326 NEG I. 1. and 2. and DP324 NEG I. 1. and 2., participation in the Employee-Funded Sick Leave Bank requires a contract employee to annually donate one day of accumulated annual leave into the Sick Leave Bank.  The Employee-Funded Sick Leave Bank is not intended to be used for in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.

Each year, contract employees wishing to opt out of participation in the sick bank must annually complete the appropriate online form in Employee Access no later than September 1 for current employees and October 1 for first-year licensed employees, including administrators. This opt out request must be submitted annually.

Prior to completion of this form, it is strongly encouraged to review all District Leave Policies. See the Opt Out Tutorial below.

Published on

TO:
Administrators

FROM:
Steffany Ellsworth, Support Services Manager, Information Systems

Drumroll, please… Our district is using ParentSquare, the communication superhero your parents have been clamoring for! This tool is your new sidekick for connecting with families, sending a quick text, sharing epic student moments (think adorable pics), and rallying the troops through creative newsletters and posts. It’s already set up - so get ready to level up your parent engagement game, including texting parents in their preferred language!

How Do I Get There from Here?
Getting started is simple - Just visit ParentSquare.com/signin/, login using your Jordan District Google account and you’re officially connected to awesome classroom communication. ParentSquare works its magic on any device, so whether you’re a phone wiz, a laptop lover or tablet-trained, you’re good to go! Download the free mobile app for iOS or Android, or use ParentSquare from a web browser at ParentSquare.com/signin/.

What Can I Do with ParentSquare?
As a teacher, you have the ability to send both Posts and Direct Messages to your classroom’s families. Both options can be sent through email or text and can be translated to the parent’s preferred language. You can include calendar events to a post, allowing parents to quickly add events to their personal calendar, and even rsvp to your events. Parents can access messages via the ParentSquare app, however, those who do not register their account will still receive a text and email with your messages. Parents who do create an account can interact with your classroom by viewing photos, leaving comments on posts (only visible by you), messaging teachers, and managing their communication preferences.

Where Can I Learn More?
Transform yourself into a ParentSquare Pro! Access Teacher Training 101, self-paced modules, that can be completed in under 30 minutes. Be sure to select “Start Course.” After completing this course, you’ll be able to:

  • Login and navigate ParentSquare
  • Make changes to your notification settings and set office hours
  • Add events to the class calendar
  • Create posts and direct messages
  • Access support and training resources

In addition, you can click on the question mark in the upper right corner within ParentSquare to search comprehensive help articles, see what’s new, or connect with ParentSquare’s amazing support team. If you find that your account, classroom, or parent contact data is incorrect, please reach out to the Information Systems help desk at 801-567-8737.

Published on

TO:
All Principals
All Assistant Principals

FROM:
Becky Gerber, Administrator of Schools

Please share the attached flyer with the future school leaders in your building. Applications are due soon.

The BYU School Leadership Program invites educators to learn from current school, district, state, and university leaders about becoming a principal. The Academy is a great way to get a taste of school leadership and learn best practices for applying to principal preparation programs and future leadership positions. The district will cover the cost of your substitute teacher, and BYU will award a $1,000 scholarship to any participants who are accepted to and attend BYU’s Masters of School Leadership Program.

APPLY BY AUGUST 29, 2024 - APPLICATION LINK

Published on

TO:
All Administrators

FROM:
Bonnie Brennan, Director of Insurance Services

For information regarding legal liability protection for school district employees, please review the following:

Legal Liability Protection  for Public School Employees
You and your public school have broad liability coverage through the State Risk Management Fund, hereinafter the “Fund.” 

Lawsuits are defended by the Litigation Division of the Utah Attorney General’s Office.

FUND COVERAGE SUMMARY
You have coverage through the Fund if a civil claim or a civil lawsuit for damages is brought against you for acts or omissions occurring:

  • during the performance of your duties, 
  • within the scope of your employment, or 
  • under color of authority, 

You may have the following rights under the Governmental Immunity Act of Utah: 

  • to have any lawsuit defended by an attorney at no cost to you, and 
  • to have any settlement or judgment paid on your behalf.

SECURING COVERAGE
To secure these rights you must: 

  • Immediately notify your school of any claim or lawsuit not to exceed 60 days;
  • Immediately forward to your school all legal documents served on you;
  • Make a written request to your school for defense and indemnification within ten days after service of a lawsuit; and
  • Cooperate in the subsequent investigation and defense, including to make an offer of judgment if requested.

WHAT IS NOT COVERED?
Your rights to defense and payment of claims or judgments do not cover acts or omissions involving:

  • Fraud; 
  • Willful misconduct; 
  • Impairment due to your use of alcohol or drugs; or 
  • False testimony under oath.

Criminal and Occupational Defense Protection
The Fund does NOT provide an attorney or pay for attorneys’ fees incurred in defending a criminal case; or occupational licensing matter (i.e. Utah Professional Practices Advisory Commission); nor does it cover or pay for any fines, fees, or any other costs assessed in a criminal case or occupational licensing matter.

However, as a public-school employee, you may have the right under Utah Code 52-6 to recover reasonable attorneys’ fees and court costs from your employing school if the indictment or information is quashed, dismissed or results in an acquittal, unless it is quashed or dismissed on motion of the prosecuting attorney. This statute applies if the criminal charges are filed against you for acts or omissions occurring during the performance of your duties, within the scope of your employment, or under color of authority,

Additional Insurance Options

Civil Liability Coverages Civil coverage not provided by Governmental Immunity Act Fund Criminal Defense Coverages
State Risk Fund

Coverage for employees is generally consistent with the Utah Governmental Immunity Act and the statutory limitations of liability. Primary coverage includes General Liability; Auto Liability; Employment Practices Liability; Errors & Omissions; Directors & Officers; and Faithful Performance, generally with limits of $10 Million per occurrence.

 N/A No criminal defense coverage.

For additional information about your rights please see the following: The Utah Governmental Immunity Act, Utah Code 63G-7; Reimbursement of Criminal Defense Costs, Utah Code 52-6; Your Risk Manager or Business Official; or The Utah State Division of Risk Management 4315 S 2700 W Taylorsville, Utah 84129 (801) 957-7170

If you have any questions, please contact Bonnie Brennan, Director of Insurance Services, 801-567-8285 or bonnie.brennan@jordandistrict.org

Published on

DATE:   
August 5, 2024

TO:  
All Administrators

FROM:   
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness

SUBJECT:  
2024-25 Employee Wellness Representatives

As a reminder, each school or department is invited to select an employee wellness representative! The Educator Wellness Representatives will support faculty/staff wellness efforts within your schools.

Action Items for administrators: If you haven’t already, please nominate your Educator Wellness Representative for the 24-25 school year!

Educator Wellness Representatives Duties include:

  • Will attend bi-annual in person training on 9/18/24 & 1/8/25
    • **Schools will need to cover the cost of the sub**
  • Promote wellness initiatives at the District and school level
  • Lead and support faculty/staff wellness efforts at your school throughout the year
  • Maintain a connection with District Wellness Specialists
  • Model educator wellness for the school community

Steps to having an educator wellness rep for your school or department:

  • Consider the following:
    1. Reps must be a licensed, non-administrative staff member. We highly recommend using a non-mental health team staff member. Also, we recommend they work with a leadership team or social committee at your school.
    2. Principals may work with their current reps to see if they’re interested in doing this important work again for the upcoming school year.
  • Principal nominates ONE educator wellness representative for each school using this form.
  • Support your wellness rep throughout the year as the work to enhance your school or department!

Published on

TO:
Administrators
Directors

FROM:
June LeMaster, Administrator Human Resources
Jane Olsen, Recruiting, Licensing & Hiring in Human Resources

Reserve your Job Fair Table!

Please see the documents below for all of the information!

Published on

TO:
Building & District Administrators
Administrative Assistants

FROM:
Caleb Olson, Consultant, Planning & Enrollment

The "Assistant Principal Directory" has been updated for 2024-25 and can be downloaded at the links below. These links will remain valid for the entire school year; if changes occur at your school, please communicate them to me so that I can make updates and upload the directory. The date of the last update is located at the bottom of each directory page.

 

Published on

TO:
Administrators

FROM:
Carolyn Gough, Administrator of Teaching & Learning
Jared Covili, Consultant in Teaching & Learning

Leadership in Personalized and Digital Learning Academy 2023-2024

The LPDL Academy is designed specifically for administrators to lead schools toward blended and digital learning through research-based content and job-embedded experiences. Upon completion, you may receive USBE's Educational Technology Endorsement.

The LPDL Academy will follow the blended-learning model; online course expectations in Canvas, five face-to-face meetings, completion of a digital implementation roadmap, and consultations as needed. As a participant, your school will receive professional development grant money to build the capacity of teachers and leaders, $5000 per school.

The face-to-face sessions will primarily be held at the ASB in Room 112 from 8:00 am - noon on the dates listed below. Mark your calendar and look for the Canvas course invite coming soon. If you have questions, please contact Jared Covili, Digital Teaching & Learning Consultant, at  801-567-8191 or jared.covili@jordandistrict.org 

Sign up today at: https://bit.ly/jordanLPDL

Session 1: Blended Learning

Wednesday, September 11, 2024 

  • Session focuses on personalized learning models (competency-based, blended, etc), digital leadership, and an introspective look at you as a digital leader.

Session 2: Culture & Change Management

Wednesday, October 9, 2024

  • Session focuses on understanding school leadership and cultural interactions, a framework for leading school change, and engaging stakeholders.

Session 3: Shifting Teaching & Learning
Wednesday,  November 14, 2024

  • Session focuses on personalized learning and teaching, supporting all students, and the leader's role in observing and evaluating.

Session 4: Human Capacity and Professional Learning

Wednesday, January 15, 2025

  • Session focuses on effective elements of professional learning, digital learning competencies, distributed leadership, and professional learning models

Session 5: Systems for Transforming to Personalized and Digital Learning

Wednesday, February 12, 2025

  • Session focuses on technology and infrastructure systems, devices, budgets, learning spaces, and rethinking current structures to facilitate change.

Published on

DATE:
August 1, 2024

TO:
Administrators
School Safety Personnel 

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, District Safety Coordinator

SUBJECT:
National Summit on K-12 School Safety and Security

You are invited to join the Cybersecurity and Infrastructure Security Agency (CISA) on September 25 and 26 for the 2024 National Summit on K-12 School Safety and Security. This virtual event brings together K-12 school leaders and practitioners to discuss and share actionable recommendations that enhance safe and supportive learning environments.  

Registration is now open for the 2024 Summit. This year’s event will feature panel discussions, sessions and keynote speakers covering topics such as violence prevention, emergency planning, youth online safety, student mental wellness, K-12 cybersecurity and student interventions and support. These sessions are designed to foster a nationwide dialogue on some of the most critical school safety issues, as well as equip school stakeholders and personnel with resources, training and best practices to apply in their local K-12 communities. 

EVENT DETAILS
Dates: Sept. 25-26, 2024
Time: 10:00-1:00 p.m. MDT each day
Location: Held virtually via Microsoft Teams 
Registration: Registration is required and there is no cost to attend. To register, please visit 2024CISASchoolSummit.eventbrite.com. 

WHO SHOULD ATTEND
The Summit is open to anyone with a passion for improving school safety but will be of particular interest to K-12 school and district administrators; principals and superintendents; school-based law enforcement; teachers and school staff; mental health practitioners; first responders; federal, state, local, tribal and territorial government partners; and other school safety and security professionals. 

ADDITIONAL INFORMATION
Additional details, including speakers and agendas, will be shared when available. To learn more about the Summit, please visit cisa.gov/news-events/events/2024-national-summit-k-12-school-safety-and-security. 

Published on

TO:
All Principals
All Administrative Assistants

FROM:
Michael Anderson, Associate Superintendent
Nadine Page, Administrative Assistant

The following instructions are to help you in compiling the timesheets that will be coming to you from your licensed personnel. The complete list of instructions is attached to this JAM.

PRINCIPAL/ADMINISTRATIVE ASSISTANT INSTRUCTIONS 

Principals and administrative assistants have 11 assignments:

  1. Assign a designated person to oversee this program. Add their name to the google sheet.
  2. Make sure the plans are turned in on or before September 30, 2024.
  3. All plans must be logged (with the date received), by the designated person, no later than Oct 31st on the provided google sheet.
  4. Provide time for eligible staff to complete the plan.
  5. Gather and track the timesheets as licensed employees complete them.
  6. Make sure teachers follow through.
  7. Add the actual number of hours the employee worked, (up to a maximum of 32 hours, which is determined by the FTE of the employee) after you receive the timesheet.
  8. Verify that all employees, that are eligible, have turned in their timesheet on or before April 11, 2025.
  9. If an employee works at multiple sites, the school listed as the check location is to track the timesheet for that employee.
  10. If an employee changes locations during the school year, the administrative assistant for the new location must collect the timesheet and log it by the April 11 deadline.
  11. Keep the plans and timesheets on file at your location for auditing purposes.

Eligible licensed personnel must turn in their plan to the principal or administrative assistant (designated person) on or before September 30, 2024.

Principals are asked to give time in a meeting at the beginning of the year for eligible staff to fill out the Professional Hours Plan and turn it in.

A google doc (school name – Educator Directed 32 Hours 2024-25) will be shared to each individual school to be used in tracking the plan as well as the timesheet. Please use this original google doc to track the hours. Do not create your own form. 

    • Administrative assistants, or other designed person will add 
      • the school location, 
      • names of the employees, 
      • employee ID (six digit #), 
      • FTE of the employee (the awarded amount is determined by the FTE of the employee; 1 FTE = 32 hours, .5 FTE = 16 hours,
  • ***the items above will be prefilled. Please double check to make sure all employees are listed correctly for your school, 
    • date that you received the plan, 
    • finally, the date when you have received the timesheet and the hours to be paid (once you have received the final hours worked).

Thank you for your help in making sure all eligible employees receive the correct pay.

Published on

TO:
Administrators
Administrative Assistants

FROM:
Kurt Prusse, Director of Central Warehouse
Brandon Sax, Warehouse Coordinator

The Central Warehouse is disposing of all its expired hand sanitizer. If any school has expired hand sanitizer, whether it originally came from the warehouse or if you purchased it during the Covid-19 era, the Central Warehouse will dispose of it for you.

After August 7 we will no longer be accepting old hand sanitizer and schools will have to dispose of the rest on their own. We need a final count so we can get quotes from hazardous waste disposal companies that can remove this for us. We are compiling a list of schools so we can coordinate pickup before August 7. Please call Lisa Costanza at x88899 or email her, lisa.costanza@jordandistrict.org, if you have sanitizer you would like picked up.

We would greatly appreciate your cooperation in this effort. If you have any questions please let us know.

Published on

TO:
Administrators
Administrative Assistants

FROM:
Steffany Ellsworth, Support Services Manager in Information Systems

Missed our ParentSquare training for office staff? No worries! We've got you covered with additional opportunities to jump on board, including online sessions! Check out this sign up sheet for a list of dates offered and join us!

For those of you that have already attended a training session, here is the link to access the slides from that training: ParentSquare Training