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Category: Other Admin Action Required

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We ask all West Jordan, Copper Hills, and Herriman feeder schools to send the flyer out to their students using Skylert or Peachjar.

Pizza dinner will be served! Space is limited, RSVP HERE to secure your spot!

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DATE: 
December 19, 2023

TO: 
Principals
Assistant Principals
School Safety Specialists

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator

SUBJECT: 
January Drill Preparation (Fire)

The first monthly drill preparation will begin on January 3rd at 3:00 PM with a second session at 3:30 PM. Each School Safety Specialist is expected to attend along with administrations assigned to oversee school safety. All other administrations are welcomed to attend as well. The meeting is also opened to any staff who may be interested. Use meet.google.com/ntp-szhs-yvn to join.

Information regarding fire response and evacuation protocols can be found in the Jordan School District Safety Manual on page 15 (Evacuate) and page 32 (Fire). We will discuss how to implement and execute the drill. This will be an opportunity to ask questions and share ideas amongst the schools.

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DATE: 
November 30, 2023

TO:  
All Administrators
Principals
Assistant Principals

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator

SUBJECT:
Standard Response Protocol (SRP) Schedule of Drills/Evacuations and Trainings 2023-24

A uniform, planned, and practiced response to any incident is the foundation of a safe school. Effective school safety measures require schools to anticipate the unthinkable and practice how they will respond, react, and behave when a crisis occurs. Consistent ongoing emergency safety training and practice is required to adequately educate students, staff, and parents.

Beginning January 2024, monthly SRP emergency safety drills will be implemented district-wide at each school. Each month a different SRP safety drill will be assigned by the District and conducted by the school. Schools will schedule the specific date and time the drill will be conducted during that month. (i.e. If “HOLD” is assigned for the month of February, the school will schedule the date and time during the month of February to conduct the dill.) Currently schools are required to conduct four (4) emergency evacuation drills annually – the number of evacuation drills will not increase unless the school chooses to do so (see March below).

Training will be provided monthly to assist schools in implementing the monthly SRP safety drill. Beginning Wednesday, January 3, 2024 – and every first Wednesday of the month, two (2) virtual training sessions will be held (3pm and 3:30pm) to train on the monthly SRP safety drill (links will be provided in a JAM prior to the first Wednesday of each month). Administrators over safety and School Safety Specialists should attend. Following the monthly virtual training, the resources used in the training will be shared with schools to train their staff and students. Schools should communicate frequently with patrons about emergency safety drills and procedures. It is expected that the School Safety Specialist will assist in all safety training and education efforts.

After school staff and students are trained, the school should conduct the assigned SRP safety drill for that month. (i.e. – If ‘Fire Drill’ is the drill assigned to January, then the administrator/school safety specialist will attend the training on Wednesday, January 3, 2024 at either 3pm or 3:30pm. After the Zoom training the administrator and school safety specialist will receive the materials to train school staff – the school staff will then be trained. School staff will then educate and train their students. After school staff and students are trained the school will then conduct the drill.)

The schedule of SRP safety drills & trainings for the remainder of the 2023-24 school year is as follows:

Month SRP Safety Drill Virtual Training

(1st Wednesday at 3 or 3:30pm)
January Fire Drill (10 days after winter break) - Evacuation Wed. January 3
February Hold Wed. February 7
March Lockdown – Evacuation Optional Wed. March 6
April Great ShakeOut – Evacuation

April 18, 2024

 Wed. April 3
May Shelter Wed. May 1

Schools should adjust their current plans to match the schedule provided.

The updated District safety manual, printable posters, and other SRP materials may be found on the Jordan School Safety webpage. Additional resources including printable signs, guidebooks, videos, and parent handouts may be found on the I Love Your Guys website.

Please contact Matt Alvernaz (matt.alvernaz@jordandistrict.org) or 801-567-8623 should you have any questions or would like any help or training.

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DATE:  
November 27, 2023

TO: 
Principals
Assistant Principals
Other Administrators

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator

SUBJECT:  
Standard Response Protocol (SRP) Training - REQUIRED

All schools are required to implement the Standard Response Protocol (SRP) tools in conjunction with the Incident Command System (ICS). To facilitate implementation and ensure that all administrators are trained in SRP four (4) trainings sessions have been scheduled. This is an opportunity to get in-person knowledge and clarity on SRP and how it may improve safety for students, staff, and patrons.

Administrators are required to attend one (1) of the training sessions listed below. If you attended one of the SRP training sessions held on Nov. 15th or 17th your attendance is NOT required.

Please sign up for one (1) of the following SRP training sessions by clicking on the link associated with the session. Each session will contain the same information.

  • Wednesday, December 6th, 2023
    8:00 AM to 9:00 AM at the ASB Presentation Room
    Sign up here
  • Wednesday, December 6th, 2023
    3:00 PM to 4:00 PM at JATC South
    Sign up here
  • Wednesday, December 13th, 2023
    3:00 PM to 4:00 PM at JATC South
    Sign up here
  • Thursday, December 14th, 2023
    8:00 AM to 9:00 AM at JATC South
    Sign up here

School Safety Specialists that were unable to attend one of the sessions in November may sign up for one these sessions. Schools are responsible to cover the cost of a substitute if one is needed.

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Two-Step Verification for your Jordan School District Google account will soon be required. You can take an active role in securing your account by enabling this feature before that time.

How to Enable Two-Step Verification:

  1. Go to Google's Two-Step Verification setup page.
  2. Follow the straightforward on-screen instructions to complete the setup. You can choose your preferred method for receiving verification codes, be it Google prompts on an iOS or Android device, text message, or a voice call.
  3. Complete the verification process the first time you login on a NEW device. Once logged in, it will not be necessary to verify your account unless you login on a new device/browser or clear your cache and cookies.

Why Enable Two-Step Verification Now?

  1. Immediate Protection
  2. Prevent Potential Issues: Minimize loss of access to your Google account BEFORE Two-Step Verification becomes mandatory.

How to Get Support with Two-Step Verification:

If you have any trouble during the setup process or have questions, our help desk is ready to assist you. Don't hesitate to reach out to them at extension 88737. Also, attached is a pdf tutorial or a video tutorial to guide you through enabling 2-Step Verification. Lastly, on the day that 2-Step Verification becomes required for your school, there will be support staff from Information Systems at your school to help with those that have not yet enabled 2-Step Verification.

We highly recommend that you enable this important security enhancement BEFORE it becomes mandatory, as you may lose access to your Google account if you haven't enabled it by the required date. This proactive step will not only protect your account but also contribute to the overall cybersecurity of your school.

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Dear Administrators,

Please let your employees know about this opportunity.

ZYIA Active, an active lifestyle brand located in Draper, Utah, is offering FREE brand-new clothing to all employees in Jordan School District. It is ZYIA Active’s way of saying thanks for your hard work and dedication to education.

Here’s what you need to know.

On Saturday, Nov. 11 from 9 a.m. – 2 p.m. ZYIA Active is holding a Jordan School District Employee Appreciation Event. All employees are invited to the ZYIA warehouse to choose three FREE new clothing items.

  • Brand new activewear in a wide variety of sizes for women, men, and kids will be available to choose from during this event.
  • A list of clothing available for women, men and kids is on the poster below.
  • You must select your free clothing in-person at the ZYIA Active warehouse in Draper.
  • You must present a valid Jordan School District employee ID badge.

WHAT: Each JSD Employee Can Select Three FREE Brand-New Clothing Items from ZYIA Active
WHEN: Saturday, Nov. 11, 9 a.m. – 2 p.m. ***Employee ID Badge Required
WHERE: ZYIA Active Warehouse, 294 W. Life Science Way, Draper

Zyia Employee Appreciation Event Poster

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A list of Contract ESP (Educational Support Professional) employees is provided to each principal and department director on an annual basis. These lists were distributed to you three weeks ago. Please contact Rebecca Lee in the HR Department if you have questions or need an additional copy.

ESP employees highlighted in pink are Provisional employees. Evaluations for Provisional employees “shall be completed for all first year provisional education support professionals prior to the end of each six-month period of the first year” (DP 312 Evaluation of Education Support Professionals).

ESP employees not highlighted are considered Career employees and “shall be evaluated annually, or more often if deemed necessary by the principal or administrator” (DP 312 Evaluation of Education Support Professionals). Administrators may complete evaluations anytime during the contract year.

To ensure you are in compliance with policy requirements for ESP evaluations, please review the list of employees you received and complete the evaluations on the scheduled timeline.

All ESP evaluations are completed in Skyward. A step by step tutorial with instructions for completing ESP evaluations is attached for your reference.

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The Office of EDI is excited to offer a PD series on 'Understanding your Diverse Students.' Our first PD is on November 2nd, 2023, at the JATC South from 4-6 PM, focusing on our McKinney-Vento (Homeless) students. All licensed employees will receive 2 hours of in-service pay. The administrators are encouraged to attend.

Register for the PD HERE.

Please see the flyer for additional information on future PDs.

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All licensed administrators are invited to complete the following questionnaire by November 3, 2023. This formal process of gaining your input will serve as a conversation starter with your Administrator of Schools about work assignments for the coming school year (2024-25) in Jordan District. Personal preference is one of many factors considered when determining administrative assignments. This does not take the place of the need to sign up for a formal Principal interview. Please use this link to access the form: Licensed Administrator Assignment Questionnaire

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DATE:
October 7, 2023

TO: 
Principals
All Special Educators and Related Service Providers

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
Important Deadline--Please Read Immediately
SCRAM Data Due by the end of day Monday, November 6, 2023
Updating SCRAM for December 1 Funding Count

We are fast approaching our December 1 SCRAM count deadline. Special Education Resource and SCSC Team Leaders will soon receive a SCRAM report via District Mail of all students who are currently receiving services through your school’s special education program(s). Please pay special attention to the students with the “SCRAM School” highlighted. These students have obvious errors and will need a new SCRAM submitted. These errors are students who are new to your school and are not yet scrammed at your location, likely because they came from preschool or a different school in the district. All team members and service providers need to verify each student on this list as either correct, changed, exited/moved, and/or incomplete. Since only one copy is being sent per “team” (i.e., Resource and SCSC), it is important that resource teams, SCSC teams, SLPs, Guidance Specialists and other itinerant providers work together to check and complete the requested information. It is important to verify every student. Each team member must review and initial the report before returning it to the Special Education Department. Please only return the one original report with all signatures and updated SCRAM documents, please do not send in multiple copies of the report.

We realize that our timeline is VERY tight. Please only send in SCRAM documents for those students who have an error or need a change or correction in services, not those on the report that are already correct. The service provider can be changed on the report without sending in a new scram document by crossing out the current provider and writing in the new one.

All Corrections and SCRAM reports are Due:  By 5:00 p.m. on Monday, November 6, 2023

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DATE:
September 22, 2023

TO: 
Principals
Special Education Teachers (Resource & Cluster)

FROM: 
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
Dynamic Learning Maps (DLM) Testing Checklist

You are required to complete and return the checklist to Jen Birrell for all elementary teachers and Mikaylee Krebs for all secondary teachers at the District Office by Thursday, December 21, 2023. This form is also available online at specialed.jordandistrict.org/staff/forms on the Special Education website.

If you need help completing any portion of this checklist, please contact the Teacher Specialist assigned to your school.

Please direct any questions or concerns to Jen Birrell at 801-567-8905 or Mikaylee Krebs 801-567-8356. jennifer.birrell@jordandistrict.org, mikaylee.krebs@jordandistrict.org

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DATE: 
September 28, 2023

TO: 
Principals
Assistant Principals
School Safety Specialists

FROM:   
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, School Safety Coordinator

SUBJECT:  
Standard Response Protocol (SRP)/Incident Command Training **SAVE THE DATE**

Training for the Standard Response Protocol (SRP) and Incident Command will be held at the JATC South on the following dates (choose one date and one time):

  • Wednesday, November 15, 2023
    • 11:00am – 1:00pm
    • 1:30pm – 3:30pm
  • Friday, November 17, 2023
    • 8:00am – 10:00am
    • 10:30am – 12:30pm

This training is for any who have responsibility within the Incident Command system (including schools, the District Office, ASB, Transportation, or other location). Administrators assigned as the school safety administrator and all School Safety Specialists should attend.

The training will be focused on SRP and Incident Command as well as the roles/responsibilities of the School Safety Specialist and school administrator. School-based safety administrators and specialists will receive materials and information to conduct SRP/Incident Command trainings in schools.

No sign up required to attend. Please mark on your calendars the date and time that best works for you and your school.

Please forward this information to your School Safety Specialist or others you deem appropriate.

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SUU is offering endorsements for free with a USBE Grant if you are currently teaching K-12 In Utah

  • Educational Technology
  • Elementary Stem
  • Elementary Science
  • Elementary Math
  • Elementary Math Specialist

Other endorsements are available for only $300 per class:

  • Gate (6 classes)
  • ESL (6 classes)
  • K12 Literacy Specialist (6 classes)

Ready To Learn More? Join a quick 30 minute Zoom With SUU to learn how to apply and why you should capitalize on this enrichment opportunity.

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Please use the attached flyer(s) to promote the upcoming clinic at your school. If you want to show the list of all available clinics, use the one with the QR code. If you want to be more specific to your clinic, use the editable English and Spanish versions.

 

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DATE:
September 12, 2023

TO:
All Principals
All Certified and ESPs

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Melanie Dawson, Program Administrator of Behavior

SUBJECT:  
ETT: Cultivating Classroom Management Skills

Beneficial for: All general education and special education teachers.

Also welcome: Specialists, mental health providers, ESPs.

Please see attached Memo for registration information!

For questions please contact: melanie.dawson@jordandistrict.org or katie.jarvis@jordandistrict.org

 

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The Business and Auxiliary Services Training is helpful for office and administrative staff of schools and District departments.

The final session of the optional training for office and administrative staff of schools and District offices will be held Thursday, October 12, 2023, beginning at 8:00 a.m. There is space available for an additional 50 attendees. If you would like to participate, please send an email to Lisa LeStarge at lisa.lestarge@jordandistrict.org and let her know you would like to sign up to attend. Attendees will receive an email the day prior to the training with instructions for connecting to the Zoom meeting. The agenda is attached.

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DATE: 
September 6, 2023

TO:    
All Administrators

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness

SUBJECT: 
Wellness Representatives Training 9-19-2023

The wellness team is excited to announce the in-person Educator Wellness Training for your school or department’s designated Educator Wellness Representatives on September 19, 2023 at JATC-S from 9 a.m. - 3 p.m. Administrators are invited to attend with their school wellness representative, if you plan to attend, please RSVP using this link. Schools will need to cover the cost of a sub for their rep, if required.

The Wellness Rep Training will be full of great information that you won’t want to miss! We’re excited to welcome Amy Miner, Founder and Owner of In Focus Education Group as our guest speaker, as well as presentations from PEHP, JSD Insurance Services, and Blomquist Hale. Lunch will be provided and attendees will participate in practical workshops where they’ll connect with other Wellness Reps and work together to build an Employee Wellness Plan for your school. Let’s start the year off WELL!

Review the attached flyer and share it with your school or department’s representative so they can RSVP!

Still need to designate a rep for your school or department? No problem! Fill out this brief form and send them to the training! Keep in mind the following:

  • It’s recommended that principals choose a licensed, non-administrative, non-mental health team staff member as their designated rep. Also, we recommend they work with a leadership team or social committee at your school.
  • The purpose of these representatives is to encourage employee wellness initiatives.

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Optional training will be provided by the Business and Auxiliary Services Departments on September 19 (1:00-4:00 pm) and October 12 (8:00-11:00 am) via Zoom. This training opportunity is for school or department personnel including principals, assistant principals, administrative assistants, clerks, aides or others with responsibilities correlating with the Business or Auxiliary Services Departments. The draft agenda is attached. If you would like to participate in one of the sessions, please send an email to Lisa LeStarge at lisa.lestarge@jordandistrict.org and let her know which date you prefer to attend. The total number of participants in each session will be capped at 80 (plus presenters). Because we want the sessions to have the same interactive environment as in-person sessions, attendees will be able to submit questions via Zoom Chat. Attendees will also be provided with a link to handouts provided by the presenters so they can be viewed during the training or downloaded for future use. We hope you will take advantage of this training opportunity.