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Category: Middle School Action Required

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During the 2019-20 school year, the Department of Teaching and Learning, in partnership with Southern Utah University, will sponsor classes for a Gifted and Talented Teaching Endorsement. Please see the attachments for more details, and please relay this information to teachers who may be interested in the endorsement.

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DATE:   
July 1, 2019

TO:  
Principals
Special Education Teachers (Preschool and School-Age)
Speech-Language Pathologists

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:   
Extended Year Special Educator Stipends 2019-20

The extended school year stipend that was approved with the passage of Senate Bill 2 in the 2008 legislative session will remain in effect for the 2019-20 school year. The legislation allows a specific group of special educators to work up to 4 additional days for a $200/day stipend (plus applicable benefits). Please see documents below for instructions and due dates.

Published on

DATE:  
July 1, 2019

TO:  
Principals
Head Financial Secretaries
Special Education Teachers (Resource and Cluster)
Speech-Language Pathologists

FROM:   
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT: 
Special Education Budget Allocations 2019-20

Please see attached memo and budget guidelines.

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All portable classrooms are equipped with a Tactical Emergency Casualty Care (TECC) Kit and a fire extinguisher. These items are assigned to each portable. As portables get moved to another District locations as needed, the TECC Kit and fire extinguisher are to go with the portable to the new location. Some kits and fire extinguishers have been packed up into boxes or moved out in "go kits"/buckets. Schools are expected to find these items and make sure they are placed back in the assigned portable prior to being moved. If the kits and extinguishers cannot be found, the respective school will be responsible for the replacement costs for these items:

1 TECC Kit $180

1 Fire Extinguisher $53

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As per the negotiated agreement for licensed employees, two preparation days have been added to the calendar, taking the total number of contract days to 187. No meetings or professional development should be held on these two work days. The first day is scheduled for Monday, August 12th. All licensed employees should be working in the building that day, but please be very flexible this year. Principals are authorized to make other arrangements with teachers who are unable to be at school that day.

The second work day can be scheduled at the employee’s discretion. Employees should notify principals what day they plan to work. Employees can also schedule two four-hour days if they prefer. Many people will want to work both days before the school year starts. Please provide a list of days, to your employees, of when the building will be open and available. If you have any questions please contact your Administrator of Schools.

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Jordan School District Nursing Services has revised the blue Student Health Services card that is completed at registration for the 2019-2020 school year, going forward. The online registration has also been revised. New Student Health Services cards on light green card stock will be sent to your school. Please use the light green cards and recycle the unused blue ones. If you need additional health cards, please notify Becky in Educational Support Services.

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DATE:  
Thursday, May 30, 2019

TO: 
All Middle School Principals
All High School Principals

FROM:  
Dr. Anthony Godfrey, Associate Superintendent
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:   
Tableau Viewer Account Set Up

The Evaluation, Research & Accountability Department is excited to announce the rollout of a new data visualization system that will allow school administrators to drill into their achievement data in new and more meaningful ways at the click of a mouse.  We have purchased Tableau, which is a data visualization software platform that allows us to design interactive charts, graphs, and crosstabulations.  These dashboards will include various filters that will allow you to drill into your data at deeper levels.  Your first data dashboard will contain effectiveness ratings from the 2019 UEPC Stakeholder Survey.  Future dashboards, which will be released later this summer and fall, will contain data from RISE, Utah Aspire Plus, WIDA, AP, ACT, etc.

In order for schools to see and use these dashboards, principals will need to set up their Tableau account.  Principals will receive an email from Tableau Online prompting them to join.  Please see the attached step-by-step instructions to set up the school account.  Once the set up process has been completed, I will be able to push out your 2019 UEPC Stakeholder Survey Effectiveness Ratings for your school.

Principals may share Tableau account login information with their assistant principals.  Sensitive student and teacher information will be included in these data dashboards; therefore, principals may not share login information with school personnel other than assistant principals.  Please contact Ben Jameson with any questions at 801-567-8243 or ben.jameson@jordandistrict.org.

Once your account is set up, you can access the Tableau login page by clicking here:

https://sso.online.tableau.com/public/idp/SSO

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Due to an immediate need to fill additional administrative positions for the 2019-20 school year, the Administrative Application window is now open and will remain open indefinitely. Eligible administrative candidates may apply at:  http://workatjordan.org/

Published on

DATE:  
May 20, 2019

TO:  
Middle School Principals
Middle School Assistant Principals

FROM: 
Herb Jensen, Director of Transportation
Sula Bearden, Transportation Coordinator
Kittisack Soumpholphakdy, Transportation Activity Specialist

SUBJECT: 
LAGOON DAY – THURSDAY, MAY 30, 2019

 We are looking forward to helping you provide an exciting, successful, and safe experience for your students this year. Following the same procedure as last year, as each bus is loaded and an adult chaperone is on board (at least one chaperone is required on each bus), please let it depart for Lagoon.  Your assistance with this process last year helped alleviate some of the waiting on the bus and congestion at the ticket gates.

Please remind your teachers and staff that only 9th grade students from your school and adult chaperones may ride the bus.  In accordance with District Policy AA416, children of chaperones are not allowed to ride the bus.

This year, the rides close at 4:00 p.m. and the park closes at 5:00 p.m.  Several of our buses will be completing their take home routes and navigating possible traffic on the way back to Lagoon, so please be patient.  Buses should arrive around 5:00 p.m.  For the safety of everyone, please have your designated chaperones report to their assigned school bus loading area no later than 4:45 p.m. for a short procedural meeting with Transportation staff.  Students and chaperones may begin loading at 5:00 p.m.  All buses will depart by 5:15 p.m.  As mentioned above, buses will not depart until an adult chaperone is on board.

Lagoon has provided a map and instructions to each of our middle schools, which are intended to be used by your staff traveling to and from Lagoon.  These resources will help maintain a safe environment for all students on this special day.  Please feel free to make copies of the map and instructions for your staff to use that day.

Thank you for your cooperation.

Feel free to contact Sula Bearden at 801-567-8851 or Kitt Soumpholphakdy at 801-567-8809 with any questions you may have.

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DATE: 
May 15, 2019

TO: 
All Principals, Administrative Assistants, and Custodians

FROM:   
Scott Thomas, Administrator of Auxiliary Services
Curtis Hagen, Staff Assistant of Auxiliary Services
Dave Rostrom, Director of Facilities Services
Sandi Abplanalp, Facility Systems Coordinator

SUBJECT:  
Summer Card Access Scheduling

With the end of the school year rapidly approaching, the need to re-evaluate current access levels of your staff may be necessary. Employees with 24/7 access will remain the same, however, access may need to be altered for your teachers, staff and sweepers. Please be aware that if teachers retain their current access levels during summer months their badge will allow them access into the building regardless of whether or not the building has been disarmed. They could potentially trigger the alarm initiating a police response. If your sweepers will be working days, let Sandi Abplanalp know what hours they are authorized to have access.

Please note that District Maintenance workers and District delivery drivers’ access will remain the same (7:00 am-5:00 pm). Please contact Sandi and let her know what days the building will be closed so their access can be removed.

Time zones assigned to the doors will be removed after the last bell on the last day of school. If you want your main door left open or have summer programs running during the summer months, contact Sandi to adjust the schedule. If you have employees that will not be returning in the fall, please collect their badges as part of their final check out and return them to Sandi in the Facilities Services Department. If an employee is transferring, email Sandi their names and new locations as soon as possible so she can assign them to their new location. Please account for all of the lockout/unlock cards, portable passes, recess passes, office passes, elevator passes and substitute passes that are listed in this report.

Please be aware that employees with extended building access will revert back to regular access when the school year ends (with the exception of the head administrative assistants and custodians) and a new Building/Card Access-Administrator Authorization form will need to be submitted when the new school year begins. Please call Sandi with any questions or concerns.

Sandi Abplanalp
Jordan School District
Facility Systems Coordinator
801-567-8616
sandi.abplanalp@jordandistrict.org

Cc:
Jordan School District Cabinet Members

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DATE: 
Thursday, May 16, 2019

TO:   
All Principals

FROM:   
Dr. Anthony Godfrey, Associate Superintendent
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
2019 WIDA Reports

Hard copy 2019 WIDA Individual Student Reports (ISRs) will be hand-delivered to schools by Friday, May 24, 2019.  A copy of each student’s ISR printed in English should be placed in their CUM file.

Per state law, a copy of each student’s ISR also needs to be sent home within three weeks of receiving them.  We have included an ISR for the home language listed for each student in Skyward, though the WIDA AMS system does not translate ISRs in all languages.  Along with the ISR, please send home the following documents:

  1. The Yearly Parent Notification for English Learner Status (required by State law)
  2. The Parent/Guardian Guide to the Individual Student Report
  3. The Parent/Guardian Guide to the Individual Student Report for Alternate Testing (only for parents of students that took the WIDA alternate test)

In June, the Evaluation, Research & Accountability Department will disseminate several data dashboards that will allow school administrators to analyze WIDA achievement and proficiency levels using student subgroup filters (i.e., gender, socioeconomic status, race/ethnicity, absenteeism, etc.) and WIDA subtests.  More information regarding these data dashboards will be forthcoming.

Published on

DATE: 
May 15, 2019

TO:   
Principals
All Certified Special Education Staff

FROM: 
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Specialist

SUBJECT:
Year-End Checkout for Traditional Schools/Year-Round Schools

Please see attached memo.

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All Classified and Certified Administrators:

Please take a moment to fill out the following survey to help us narrow down your interests and needs for training provided at our Annual Administrative Leadership Conference 2019, which will be held August 6 & 7 at South Hills Middle School.

Survey Link for Administrators' Conference Breakout Sessions
https://www.surveymonkey.com/r/BJB7Z9J

Published on

DATE:   
May 9, 2019

TO: 
Principals and Administrative Assistants on Traditional Calendars

FROM: 
June LeMaster, Administrator, Human Resources
Administrator of Schools

SUBJECT: 
Summer Hours for School Personnel

Please review the attached schedule of Summer Hours for School Personnel below, with all designated summer school personnel at your location. Extended school office/business hours are acceptable; however, other adjusted schedules are NOT acceptable because they limit public access to school personnel.

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Principals:  Desks, chairs, etc. are needed to fill seven elementary portables. Do you have extra items just sitting around in your building that you could contribute? Please call Curtis Hagen at 801-567-8752 if you have items you can share! Thank you!

Published on

DATE:     
May 7, 2019

TO:  
All Principals

FROM:     
C. Brad Sorensen, Administrator of Schools
Michael V. Anderson, Administrator of Schools

SUBJECT: 
Final Approved Fee Schedule for 2019-20 School Year

The Board of Education has approved the 2019-20 fee schedule which can be found on the district website under the following link fees.jordandistrict.org. Because it is required by the Board of Education to approve all fees charged at schools, only fees listed on the website may be charged for the 2019-2020 school year. Please make sure that every fee charged at your school appears on the approved website. If it is not on the website, do not charge the fee.

We need each school to do the following prior to the beginning of the 2019-20 school year:

  • Place a link of the fee website (fees.jordandistrict.org) on your own school’s website
  • Make sure the website link (fees.jordandistrict.org) is included in all of your registration information and is sent out to your community
  • Encourage each of your teachers/coaches/advisors to include this information at parent meetings and in their disclosure statements
  • Have copies of all approved fee forms on file for review and available for an annual audit which will be done by the appropriate Administrator of Schools

Additionally, in the event a fee was overlooked or not submitted prior to the Board approved fee schedule and you want to appeal for it to be added to the website, the following process has been put in place:

  1. Require a written request from your teacher/advisor/coach explaining the need for a fee
  2. Evaluate your school finances to determine if it can be covered at the school level
  3. Talk with and submit a written request to your Administrator of Schools for consideration
  4. Administrator of Schools will appeal fee request to Cabinet
  5. If approved, the requested fee will be submitted on the Board of Education’s consent agenda
  6. The website will be adjusted and the new fee will be reflected on the school’s fee schedule

Published on

DATE:    
April 26, 2019

TO:  
Jordan District Principals

FROM:   
Administrators of Schools

SUBJECT:  
Time Schedule for the Last Day of School

The Transportation Department has made every effort to accommodate dismissal times for the last day of school. Please review this memo carefully for your dismissal time, and convey that information to your students and parents. Once again, we extend our appreciation to the administration and employees who work in the Transportation Department for assisting in the transportation adjustment required to accommodate these changes.

Public Law:     R277. Education, Administration     R277-419-2.Definitions  R277. Public Accounting

“School day” means a minimum of two hours per day per session in Kindergarten; and a minimum of four hours per day in grades one through twelve. All school day calculations shall exclude lunch periods and pass-time between classes.

MA/np

Published on

DATE:    
April 10, 2019

TO: 
School Principals and Administrative Assistants

FROM:
Administrators of Schools

SUBJECT:     
Principal Year-End Check Out Materials for 2018-2019

Attached is the list of all forms and items to be completed for principal check out.

  • Items highlighted in purple will be reviewed at check out with your Administrator of Schools.
  • Items highlighted in green require you to bring the requested items to your checkout.
  • Forms provided by the District for principal check out are included with this JAM and will no longer be on a separate website.
  • You should turn in one completed copy of each form and keep a copy on file in your school for easy reference as you prepare the check out for the next school year.

If you have any questions, please contact your Administrator of Schools’ administrative assistant.

MA/np

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Please invite your families to this Family Resource Fair on April 22, 2019 at the ASB Auditorium from 4:30-6:30. Families who are Language Learners, McKinney Vento, or at-risk in any way would benefit. Please notify your families, and post this flyer.