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Category: High Schools

Published on

DATE:   
July 27, 2023

TO:  
School Administrators
Elementary Administrative Assistants
Secondary Attendance Secretaries
Secondary Registrars

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Enrollment Consultant, Student Services

SUBJECT:  
Assigning Discipline Officers for New-to-School Students

Each year in August, Information Systems runs a utility to assign students a discipline officer in Skyward. The assignments are made off of assistant principal alphabet assignments reported by each school. In order to be assigned as a discipline officer, an individual must:

  1. Be a District-appointed administrator or administrative intern. Individuals completing internship hours through an assignment by Human Resources who have not been officially appointed as an administrative intern by the District should not be assigned as discipline officers.
  2. Have the “Discipline Officer” box marked on their individual profile on the school’s “Staff” screen.

Schools will receive an email from Lisa Corbett in Information Systems asking for confirmation of their assistant principal alphabet assignments.

After the initial utility has been run, Information Systems cannot easily “mass assign” discipline officers for schools. The utility, if run later in the year, would overwrite any custom assignments made by the school. In order for elements of the discipline process to run in Skyward, however, a discipline officer must be assigned for students who enroll after the utility has been run. This should be done as part of the registration process. An individual with responsibility for entering the student into Skyward should verify that the “Entity Info” screen has an appropriate individual assigned under ‘Discipline Officer”. At the same time, assignments can be made for “Counselor” and “Advisor” (if those fields are in use at the school location).

This process will need to be completed for students who are new to the District and for those who are transferring from another District location. Making this a part of the enrollment process will help ensure that discipline can be reported and processed accurately.

Questions on entering discipline officers may be directed to the help desk in Information Systems at x88737. General questions on recording discipline may be directed to Caleb Olson in Planning & Enrollment at x88251.

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The Leadership in Personalized and Digital Learning (LPDL) Academy is designed specifically for administrators to lead schools toward personalized and digital learning through research-based content and job-embedded experiences. Sign up today for the 2023-2024 cohort. Open to principals and assistant principals. For questions contact Jared Covili, 801-567-8191.

Cohort 5 Leadership in Personalized and Digital Learning - Link to Register

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Due to an increase in the rate of fuel costs as determined by USBE and an increase to this year's salary schedule, there has been a slight revision to the mileage fee and a revised labor fee. This will take effect August 1, 2023. Please plan accordingly.

Published on

DATE:    
July 27, 2023

TO:   
High School Administrators

FROM:   
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Brad Sorensen, Administrator of Schools
Caleb Olson, Enrollment Consultant

SUBJECT:  
High School Calendar Change

The March ACT testing date for high schools has changed to accommodate the testing window. The new date is:

Wednesday, March 13, 2024

In addition to the change to the test date, this change will also impact the A/B rotation and work schedules for some hourly employees.

Calendars have been updated to reflect the change; however, due to the caching practices of web browsers, individuals who have previously viewed a calendar may still see the old version. A refresh (or clearing your browser’s cache) should address this issue.

Please ensure that all staff members are made aware of the change.

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23-24’ Digital Teacher Leader (DTL) Program

To support the implementation of digital and personalized learning in Jordan School District, the Digital Teaching & Learning Team is continuing the Digital Teacher Leader (DTL) Program. The DTL program begins with each school designating one person as their school Digital or Instructional Coach. Our program is designed to build the capacity of the coach in order to provide support in the implementation of classroom personalized and digital learning.

Responsibilities of the Digital or Instructional Coach:

  • Meet monthly with your Digital Learning Specialist, from the district Digital Teaching & Learning team, to coordinate, collaborate, and implement a blended learning plan for your school.
  • Attend a regularly scheduled after-school training on digital tools & blended learning. Training is typically held online in Zoom on the 1st Tuesday of each month.
  • Hold a (20-30 min) monthly meeting at the school to highlight the use and implementation of digital tools in the classroom. Work with school administrators on a regular basis. Help administrators to complete a technology plan for the school. This is part of the Leadership in Personalized and Digital Learning Academy (LPDL).
  • Collaborate with teachers to use digital tools and personalized learning.
  • Serve as a member of the school Technology Team.

Digital and Instructional Coaches should work towards the following attributes:

  • Knowledge of digital and personalized learning theory.
  • Earn and apply ideas from the Coaching Endorsement and EdTech Endorsement (EdTech can be started after the coaching endorsement is completed).
  • Seamlessly incorporates digital tools in instruction.
  • Willing to coach, motivate and guide other teachers to use technology in instruction.

It is expected that the digital teacher leader will spend two to four hours per week completing the above responsibilities through digital, blended and face-to-face methods.

As reported in TSSA requirements: Teaching & Learning will provide 1/8th or 1/7th the cost (.125 FTE) for an Instructional Coach to support Tier 1 instructional uses of digital learning in respective high or middle schools. This FTE may only be used in the distribution of the regular contract and is not eligible for 7th-period authorization use.

The .125 FTE will be in place of the current digital teacher leader program. Schools may fund additional digital teacher leaders.

Any questions can be directed to Jared Covili jared.covili@jordandistrict.org 801-567-8191.

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The following are new administrative assignments:

  • New Assignments effective July 1, 2023:
    • Julianna Wing, administrative intern at Bingham High appointed assistant principal at Copper Hills High.
    • Sharra Palmer, teacher at Hayden Peak Elementary assigned administrative intern at Copper Mountain Middle and Mountain Creek Middle.
    • Karen Moore, administrative intern at Joel P. Jensen Middle assigned administrative intern at Joel P. Jensen Middle and South Jordan Middle.
    • Jacob Rollins, teacher at Copper Hills High assigned administrative intern at Bingham High.

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TO:
All Principals
All Administrative Assistants 

As a reminder, the attached form, Educator-Directed Paid Professional Hours PLAN is due from your eligible licensed personnel on or before the fifth day of instruction. 

In addition, the Educator-Directed Paid Professional Hours Time Log has been revised to reflect a change in the due date. Please make your eligible employees aware of the new April 1, 2024 due date for their log/timesheet to be turned in. The LOG/TIMESHEET must be turned in no later than April 1, 2024 so that amounts may be paid in the May 2024 paycheck. If employees have already turned in their plan they do not need to fill out a new one. 

The attached instructions and background information are to help you in compiling the timesheets that will be coming to you from your licensed personnel. 

BACKGROUND INFORMATION

The Utah State Legislature passed HB 489 in the 2023 session which allocates up to 32 hours of educator-directed paid time to each school-based educator for the 2023-24 school year.

PRINCIPAL/ADMINISTRATIVE ASSISTANT INSTRUCTIONS 

Principals and administrative assistants have six assignments:

  1. Assign a designated person to oversee this program
  2. Make sure the plans are turned in on or before the fifth day of instruction
  3. All plans must be logged (with the date received), by the designated person, no later than Sept 15 on the provided Google Sheet
  4. Provide time for eligible staff to complete the plan
  5. Gather and track the timesheets
  6. Make sure teachers follow through

Eligible licensed personnel must turn in their plan to the principal or administrative assistant (designated person) on or before the fifth day of instruction.

August 25 – 7th grade, High School
August 28 – Elementary grades 1-6, Middle School grades 8-9
September 6 – Kindergarten

Principals are asked to give time in a meeting at the beginning of the year for eligible staff to fill out the Professional Hours Plan and turn it in.

The designated person will complete the Google Sheet with all received plans by September 15. Schools will keep the copies of the Plan on file at the school for auditing purposes.

Published on

DATE:
July 19, 2023

TO: 
Principals
Administrative Assistants

FROM:    
Michael Anderson, Associate Superintendent

SUBJECT:  
Fee Waiver Materials 2023-24 – Revised

The Utah State Board of Education (USBE) recently approved an amendment to the School Fees. The annual Certificate of Compliance will no longer be required as per R277-407-14. Schools still need to collect and maintain the following, which may be requested as part of the school fees monitoring visits:

  • Students given waivers
  • Students denied fee waivers
  • Students who worked in lieu of a waiver

All USBE School Fees Notices and School Fee Waiver Applications can be found by clicking HERE.

Forms can be found under Grades K-6 and Grades 7-12 in multiple languages. The Fee Waiver Application, for both elementary and secondary was revised February 2023. Use the current form when having parents fill out the application.

 

Attention: Students who previously showed verification of eligibility do not need to resubmit documentation. It may be necessary for the principal (or designee) to contact the previous school of transferring students for verification of fee waiver status. Kindergarten students coming into the school, new students to the District, and students with extenuating circumstances will still be required to submit documentation.

 

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If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before/after Labor Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Critical Days* Window
Labor Day September 4, 2023 Sept. 1 and 5, 2023 July 21 – July 31, 2023

*Critical Days are the first student attendance days before or after a school holiday. If a non-student attendance day falls before or after a school holiday, the Critical Day is the day before or after that non-student attendance day when students are in attendance.

Licensed Annual/Personal Leave Taken on a Critical Day 2023-2024

ESP Annual/Personal Leave Taken on a Critical Day 2023-2024

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Student Services will be offering two trainings for administrators on discipline logging:

• Discipline Logging 101: An introduction to entering discipline offenses in Skyward. Session will cover the basic elements of the discipline system of Skyward and best practices for entering discipline offenses. New assistant principals, administrative interns, and new-to-JSD administrators are STRONGLY encouraged to attend; any other administrator wanting a review may also register.

• Discipline Logging 201: Session will include a quick review of best practices in discipline logging and will cover common mistakes and errors. Main focus will be on the “Office Visit” module of Skyward Discipline, which can be used to track and create logs of non-discipline events for students. For new assistant principals, administrative interns, and new-to-JSD administrators, participation in Discipline Logging 101 is recommended prior to taking this training.

Courses will be at the District Office and ASB; see the information on each tab for specifics on dates, locations, and times.

If you would like to sign up to attend, please visit the link below and type your name/school in the tab for the appropriate training. Once all lines on a sheet are full, the training is full; however, there is a "waitlist" tab for each training so that we can gauge interest/need for additional sessions.

Sign Up LINK

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Help Us Welcome New Educators at the New Educator Induction

Administrators,
You’re Invited to Welcome New Educators!

As part of the in-person session of New Educator Induction we want to welcome them with a host of Jordan School District personnel. We invite you and any members of your staff to come and join us on August 11, 2023 from 7 a.m. to 8 a.m. (with roughly an 8:30 a.m. departure time) to take part in celebrating and being a welcoming committee outside West Jordan Middle School. Our goal is to support and retain our educators from day 1. Dress in school or JSD attire, bring your mascot, and cheer our New Educators on as they attend their first official event as a member of the JSD community. Help us show them that Jordan School District is the "District of Choice" for the best and brightest educators.

As a reminder, new educators would benefit from having their District issued computers prior to this event.

 

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As of August 4th, 2023 all administrators will be required to enroll in 2-Factor Authentication for their Google accounts. After this date, you will be prompted to enroll in 2-Factor Authentication the first time you login to your Google account.

Attached are step-by-step instructions to enroll in Google 2-Factor authentication. For further assistance contact the Information Systems help desk at Ext. 88737.

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Health Special Risk, Inc. is offering two options for supplemental accident insurance, at-school coverage and 24-hour coverage. See attached flyer for additional information. Please consider including the information in your school packets.
See the Insurance Services website for more details on student accident insurance.

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School/Department Administrators and Administrative Assistants:

Are you a new administrator or administrative assistant and need Frontline Recruiting/Hiring training? Would you like a refresher course? Human Resources will be providing additional Frontline Recruiting/Hiring training classes in July to prepare you for next year.

All in-person trainings will be at the District office room #129. Please bring your laptop. As an option, a few of these trainings will also be on Zoom. Zoom links will be sent to those who register for this option. For available dates/times and to schedule a training session, visit the link below.

Frontline Training Schedule for Appointments

Also available on  HRConnections and HRAdminOnly are the training videos and tutorials. Contact Brent Burge at #88224 or Brittany Bauer at #88214 if you have any questions.

Published on

DATE:
Thursday, July 6, 2023

TO:
All School Administrators

FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:
2023 Growth Measure Results Now Available in Tableau

The summary Growth Measure dashboard in Tableau has been updated with 2023 end of year results. School administrators and instructional coaches will be able to see the following 2022-23 results for each testing window:

District results may be found here.

All of these dashboards are equipped with various demographic filters to help you analyze and interact with your school’s data.

Please direct questions about these dashboards to Ben Jameson in Evaluation, Research & Accountability.

Published on

This is a reminder that the Botvin LifeSkills Training program must be offered to 4th, 8th, and 10th-grade students each year in Jordan School District. The Botvin LifeSkills Training Program is currently the only approved program to meet the requirements as outlined in UCA § 53G-10-406 and R277-910. The middle school and high school implementation takes place in health classes. Please share the training information with any new 4th-grade teachers and health teachers at your school who have not been trained. Administrators should ensure that all Botvin materials needed for the 2023-24 school year have been ordered.