Jordan School District
Principals and Administrative Assistants:
Please take note of the AA417 Fund Raising Policy when planning a fund raiser.
Attached you will find a revised Fund Raising Request form. Please discard all previous forms and use this new form for any requests.
DATE:
Thursday, September 6, 2018
TO:
All Principals
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2018 SAGE Data Release on USBE Data Gateway
Beginning September 5, 2018, the 2017-18 SAGE proficiency and growth results were released on USBE’s Data Gateway for principals, schools, and districts to review. Originally, USBE intended to release this data to the general public on September 13th; however, due to a glitch in the Data Gateway system, the 2018 SAGE data was made available to the public as of this morning. The URL for the Data Gateway is https://datagateway.schools.utah.gov/. The login prompt is in the upper right hand corner of the screen.
SAGE science grades 6-8 data are not yet released on the Data Gateway pending ratification from the USBE. We expect this data to be released in mid-October.
We ask that principals log into the Data Gateway and review their school’s SAGE results so as to become familiar with what parents and other stakeholders can view and thus be able to answer their questions.
It is anticipated that USBE will release accountability data and school report cards in late November for principals, schools and districts to review. While the release date is still tentative, schools will likely have an opportunity to review their accountability data prior to public release.
If you need assistance navigating the Data Gateway or logging in, please contact Ben Jameson at 801-567-8243.
Please share with appropriate staff in your building.
Principals and Administrative Assistants:
Attached is a template that can be filled out and given to each staff member that has completed the required suicide prevention training for 2018-19.
Principals and Administrative Assistants:
Attached is a template that can be used for your licensed staff to award the licensure points earned by attending the 2018-19 Safety and Wellness Forum. Each person in your building that attended the training this year will need to receive a certificate.
DATE:
Friday, September 24, 2018
TO:
All Principals
FROM:
Anthony Godfrey, Associate Superintendent
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2018-19 Required Testing Ethics Professional Development Procedures
Instructions, materials, and documentation forms for the required 2018-19 Testing Ethics professional development, are being sent to schools via the Jordan Administrative Memo (JAM). These materials will also be available online at http://assessments.jordandistrict.org/ethics/ . The four required procedures for completing this testing ethics professional development are listed on the “2018-19 Principal’s Test Ethics Checklist” form provided in the materials.
It is important that all school leaders, teachers, and paraprofessionals that assist with testing be reminded that the professional testing ethics required for all Federally-mandated assessments such as NAEP or State-mandated assessments such as RISE, Utah Aspire Plus, ACT, DIBELS benchmarks and progress monitoring, and WIDA Access, also apply to all District-mandated assessments such as benchmark tests, SLO assessments, and other District-created assessments including MasteryConnect® assessments. Students must not be given secured assessment questions as homework or discussion items. Any use of secured assessment questions for instruction, discussion, or homework compromises the validity and integrity of the assessment questions and constitutes a violation of professional testing ethics protocol.
Principals are to make sure that teachers as well as paraprofessionals that assist with testing understand that professional testing ethics must be followed when working with District-mandated as well as State- and Federally-mandated assessments. Principals are also to remind teachers and paraprofessionals that assist with testing that any potential disciplinary action specified for violating professional testing ethics on State- and Federally-mandated assessments, also applies to any violation of professional testing ethics on District-mandated assessments.
Utah schools are required to provide training to students that include education and awareness on safe technology utilization and digital citizenship. To assist Utah schools to meet these requirements, the Utah office of the Attorney General partners with the Boys & Girls Clubs of Utah to provide annual NetSmartz Internet safety trainings in Utah's schools. These trainings are age-appropriate and are provided free of charge.
Administrative Code R277-400-6 Emergency Preparedness Training for School Occupants requires all schools to conduct a fire drill within the first 10 days of the regular school year.
R277-400-7(b) requires schools to conduct an other emergency drill by no later than October 1. Schools may elect to accomplish both drills on the same day, such as conducting a bomb threat drill, then sounding the fire alarm and evacuating.
Please remember to report all drills using the Report of Emergency Drills form on the Google Drive, at: https://goo.gl/forms/vUWdOfdE33844MDI3
Have a great, and safe school year!
Your Educational Support/ALS teacher specialist has sent you an email with a video that explains what's new this year. After watching the video, please contact your teacher specialist if you have questions. Also please complete the simple google form. This is important because it lets our department know who to contact when we are trying to support your school.
https://docs.google.com/forms/d/1-JJkld4koE44qQ557fg6EvZGj3JohPOQPrjjrLrEX-k/edit
DATE:
July 17, 2018
TO:
All Principals
FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
FTE and Enrollment Counts
FTE and staffing enrollment counts for the 2018-19 school year will occur on the dates listed below. As a reminder, student enrollment will be taken from Skyward and manual student counts are not needed for this process.
If there have been any changes to your FTE Staffing and Enrollment spreadsheet, please send an updated spreadsheet to Travis Hamblin in Planning and Student Services. Your staffing report and attendance combine to determine your FTE eligibility.
Questions regarding FTE and/or enrollment should be directed to Travis Hamblin or your Administrator of Schools.
Please staff conservatively.
DATE:
July 9, 2018
TO:
Principals
Head Financial Secretaries
Special Education Teachers (Resource and Cluster)
Speech-Language Pathologists
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education
SUBJECT:
Special Education Budget Allocations 2018-19
Please see attached memo and budget guidelines.
All travel requests are to be submitted at least 45 days in advance of the travel. This is to a) allow sufficient time for approvals, ticketing, etc. and b) save money on travel costs.
DATE:
May 1, 2018
TO:
High School Principals and Head Administrative Assistants
FROM:
C. Brad Sorensen, Administrator of Schools
SUBJECT:
2018-19 High School Summer Office Help
Each high school in Jordan School District will be allocated $4,000 to assist in covering summer office hours for the 2018-19 school year. Please note that benefits must be deducted from this amount. Benefits are calculated at 8.45% to include FICA, Medicare, and Industrial Insurance. If you choose to use a full-time school employee that qualifies for retirement benefits, an additional 23.69% (Tier I-before July 1, 2011) or 20.02% (Tier II-after June 30, 2011) must be added to the total cost.
This money may be used for time worked from June 1 through August 31, 2018. Employees are to use True Time when working these hours. True Time hours should be submitted weekly. Please email a list of names of all employees who will be working these hours to Keelee Leulaui in payroll at keelee.leulaui@jordandistrict.org and she will add the pay-code for them to use in True Time. No money will be carried over from the summer hour allocation. All time worked for your summer office hours will be coded as 10-E-LOC-8707-2436-154 and should be recorded each month for Brad Sorensen’s approval on your school’s allocation form.
If you have any questions, please contact Marilyn Smith at marilyn.smith@jordandistrict.org,
Ph: 801-567-8166.
Thank you.
Due to so many of the administrative assignment changes and secretary retirements with subsequent shuffling of personnel, the Purchasing Department wants you to know we are doing our best to track everyone. We have a pretty comprehensive list based upon known retirements and the administrative assignment list released by HR. If there are other changes that have not been announced yet, please notify Kris Wishart in Purchasing of those.
There is no need to cancel cards and then reapply. All we need to know is the address, phone number, and new account code for your new location. We will just make the changes in the system and your card will operate the same as usual. This is important because US Bank uses your zip code at times to verify valid charges. If an incorrect zip code is given, the transaction is rejected.
In the future, please notify the Purchasing Department of any personnel changes as they occur of P-Card holders during the year.
Please see document below for important information regarding summer office hours.
DATE:
May 24, 2018
TO:
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders
FROM:
Laura Finlinson, Admin. of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Specialist
SUBJECT:
Information Regarding Beginning of 2018-19 School Year
Please see attached memo.
DATE:
May 15, 2018
TO:
Principals
All Certified Special Education Staff
FROM:
Laura Finlinson, Admin of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Specialist
SUBJECT:
Year-End Checkout for Traditional Schools/Year-Round Schools
Please see attached memo.
DATE:
Tuesday, May 15, 2018
TO:
All Principals
FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2018 UEPC School Climate Survey Results
The 2018 UEPC School Climate Reports are being prepared. Before distributing these survey results, principals are required to agree to follow three directions regarding access to, and disclosure of, UEPC survey data:
Principals are asked to please download, initial, and sign the attached document entitled Data Access and Disclosure Requirements. Please return the initialed and signed copy to me via email or through District Mail. Once the 2018-18 UEPC School Climate Survey becomes available and I have the signed Data Access and Disclosure Requirements form initialed and signed by you, I will send your school’s survey report to you via a MoveIT email file.
Once you receive your 2018 UEPC School Climate Survey Report, please distribute a copy of the results pages to each educator so that they may include it in the portfolio portion of their JPAS.
Please remember that your UEPC School Climate Survey Report may include potentially sensitive information as a result of opinions and comments expressed by survey respondents. Make certain you carefully follow the above requirements when sharing this information and use great discretion when doing so.
Please contact Ben Jameson in Evaluation, Research & Accountability with any questions or concerns.
Principals:
The fourth and final notification of expiring licenses was sent to 224 licensed employees on April 20, 2018. This final letter serves as a notification of termination if they choose not to complete the process by June 30, 2018. We requested your assistance in notifying the employees, securing their signature and returning the form to HR by May 11, 2018.
To date, HR has received 102 of the 224 letters sent out to licensed employees with expiring licenses. According to CACTUS, there are 113 educators that have not yet completed their license renewal, 19 of which have not yet begun their background check process. Principals will be receiving an email with status details for those educators in their building who still haven’t completed the license renewal process.
If educators still have questions after reviewing the instructions contained in previous notifications, they should contact Jill or Stacy immediately for assistance.
Please provide encouragement to your educators to act quickly to avoid termination, as licensure is a condition of employment. HR needs the form returned by all who received it regardless of their current renewal status. Thank you in advance for encouraging those in your building with expiring licenses to take care of this as soon as possible.
DATE:
May 9, 2018
TO:
All Principals, Administrative Assistants, and Custodians
FROM:
Scott Thomas, Administrator of Auxiliary Services
Paul Bergera, Staff Assistant of Auxiliary Services
Dave Rostrom, Director of Facilities Services
Sandi Abplanalp, Facility Systems Coordinator
SUBJECT:
Summer Card Access Scheduling
With the end of the school year rapidly approaching, the need to re-evaluate current access levels of your staff may be necessary. Employees with 24/7 access will remain the same, however, access may need to be altered for your teachers, staff and sweepers. Please be aware that if teachers retain their current access levels during summer months their badge will allow them access into the building regardless of whether or not the building has been disarmed. If your sweepers will be working days, let Sandi Abplanalp know what hours they are authorized to have access.
Please note that District Maintenance workers and District delivery drivers’ access will remain the same (7:00 am-5:00 pm). Please contact Sandi and let her know what days the building will be closed so their access can be removed.
Time zones assigned to the doors will be removed after the last bell on the last day of school. If you want your main door left open or have summer programs running during the summer months, contact Sandi to adjust the schedule. You will be receiving a report which includes a list of employees with access to your building and their access times and passes. If you have employees that will not be returning in the fall, please collect their badges as part of their final check out and return them to Sandi in the Facilities Services Department. If an employee is transferring, email Sandi their names and new locations as soon as possible so she can assign them to their new location. Please account for all of the lockout/unlock cards, portable passes, recess passes, office passes, elevator passes and substitute passes that are listed in this report.
Please be aware that employees with extended building access will revert back to regular access when the school year ends (with the exception of the head administrative assistants and custodians) and a new Building/Card Access-Administrator Authorization form will need to be submitted when the new school year begins. Please call Sandi with any questions or concerns.
Sandi Abplanalp
Jordan School District
Facility Systems Coordinator
801-567-8616
sandi.abplanalp@jordandistrict.org
Cc:
Jordan School District Cabinet Members
