Category: Elementary Deadline

Health and Wellness has started a new initiative using funds from Project AWARE. The purpose of the initiative is to increase educator wellness by enhancing wellness education and mental health awareness among teachers. As part of the initiative, each school may nominate one teacher per school as a wellness representative. Review the information below if you would like to take advantage of this opportunity:

-Each wellness representative will receive a $500 stipend (paid in September) to be a resource for your school's staff.

-Each school that selects a wellness representative will have access to a set of wellness supplies that could be used to support your teacher wellness initiative. Your school's representative will work with your school and the health and wellness team to identify and use supplies according to school needs.

-Representatives will attend monthly meetings/trainings which will be held virtually with the Health and Wellness team on the second Wednesday of every month from 3:30-4:30  beginning on September 9th.

-It will be expected that your school's wellness representative will work with your school's administration to set goals and be a resource in communicating essential wellness information and supporting wellness initiatives with your school's staff.

We are excited to use this group to disseminate great information and provide tools and strategies to help your school staff maintain wellness during this unique school year.

To select a wellness representative, please fill out this short Google Form by September 4th. If you have questions, please contact McKinley Withers, 801-567-8245.

Classroom Grant applications will be accepted from August 1, 2020 to October 31, 2020 or until funding is depleted.  However, actual grant awards may be received up through Friday, November 20, 2020 – OR UNTIL FUNDING IS DEPLETED.  Both the application period and the funding period will end before November 20 if JEF funds have been exhausted by eligible projects. Bottom line: APPLY EARLY! Please see document below for more information.

2020-21 Classroom Grant Application Process:

Step 1    Go to donorschoose.org. Create a Donors Choose account and project. Use the criteria provided within the JEF Google Form to describe your project.

Step 2  Go to jordaneducationfoundation.org, and click on the Classroom Grants APPLY HERE link found on the front page.

Step 3    Provide the link to your Donors Choose project in Section 2 of the JEF Google Form. (This is how we’ll know which projects to fund).

Step 4    If your project does not meet Donors Choose requirements or is for materials/licenses that are not covered by Donors Choose, please complete the “APPLICATIONS NOT APPLICABLE TO DONORS CHOOSE” Section 3 of the JEF Google Form.

Step 5    Submit application to JEF

If you have any questions about the application or funding process,
please call Jordan Education Foundation at 801-567-8125.

Administrators:

In accessing the document you must make a copy of it and save it to your own drive in order to complete the document.

The plan must be approved with your AOS and posted on your District website prior to the first day of school.

Click HERE to access the google doc.

Date:
July 20, 2020

To:
Secondary School Principal
Secondary School Financial Secretaries

From:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant/Internal Auditor

Subject:
Unclaimed Property

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 “The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”

For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2020.  Checks written BEFORE July 1, 2019 AND not cashed by June 30, 2020 are considered unclaimed property.

Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them.  If you cannot locate a student or payee, then the money must be sent to the State.  It is preferable to void an old check and reissue a new one than to send the money to the State.  Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed.  Nor may a school take uncollected refunds and add the money back into school accounts.  It is illegal.  If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided.  Otherwise, the State will consider a voided check without documentation to be unclaimed property.

Attached is a reporting form that must be completed and sent to Jason Mott by Friday, September 25, 2020 along with a school check written to Jordan School District for the amount of reported unclaimed property.  If you have no unclaimed property, report $0.00.

All individual items that are under $50 per item may be combined and reported in one lump sum.  For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items.  You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column.  You do not need to report each item less than $50 individually.

Checks issued prior to July 1, 2019 that are currently outstanding should be voided in Skyward.  You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.

Please call Jason Mott at (801)567-8388 with any questions.

 

DATE: 
June 25, 2020

TO:     
Principals

FROM:  
Cody Curtis, Administrator of Schools

SUBJECT:  
Fee Waiver Materials 2020-21

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The annual Certificate of Compliance report will be due October 31, 2020. October 1st of each year the Local Board Chair, District Superintendent, and each Principal will receive an email containing a personalized link to complete the Certificate of Compliance. The email will be titled Utah State Board of Education School Year 2020-2021 Certificate of Compliance. Each individual will have 30 days to complete the certificate. Click here to access a sample Certificate of Compliance.

All USBE School Fees Notices and School Fee Waiver Applications can be found by clicking HERE.

Forms can be found under Grades K-6 and Grades 7-12 in multiple languages. The Fee Waiver Application, for both elementary and secondary was revised in March 2020. Please use the current form when having parents fill out the application. 

Attention:  Students who previously showed verification of eligibility do not need to resubmit documentation. It may be necessary for the principal (or designee) to contact the previous school of transferring students for verification of fee waiver status. Kindergarten students coming into the school, new students to the District, and students with extenuating circumstances will still be required to submit documentation.

DATE:    
May 29, 2020

TO:  
All Elementary, Middle, and Traditional High School Principals

FROM:  
John Larsen, Business Administrator
Derek Anderson, Director of Accounting, Budgets, and Audits

SUBJECT:  
July Budget Transfer Request

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If you would like to transfer budget between your postage, supply, textbook, technology supply and equipment budgets, please complete the following, sign and return to Derek by June 19, 2020. If Derek does not receive this back from you by June 19, 2020, Derek will assume no transfer is requested. This transfer will be posted to the beginning supply budgets in FY20-21. The next opportunity to make such a transfer is January 2021.

The State has contacted us to please review our discipline referral entries and to make sure each one has an incident code. It is important that the State has our accurate data. Please have this completed by May 29, 2020.

The State reports that there are many data entry issues in Jordan District when entering student discipline/incidents into Skyward. Either incidents are not being entered into Skyward or the data is entered incorrectly. As an example of the latter, we have approximately 2300 incidents in Skyward for this school year whose offense code is one that should be reported to the state. However, at least half of those have not been assigned an incident number which is a key field Skyward uses to determine if it should submit the record to the state.

PLEASE go back and review your discipline logs and make sure that all codes and incident numbers are entered correctly in Skyward. This information is collected state-wide and reported to the State Superintendent, Governor and other state officials.

THANK YOU!! Mary Ann Erdmann

DATE:  
April 27, 2020

TO:  
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders

FROM:   
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:  
Special Education Resource Instructional Assistants for 2020-21
Special Education Support Class Instructional Assistants for 2020-21

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Please see attached memo and additional documents.

 

DATE: 
April 23, 2020

TO:
Principals
High School Registrars

FROM: 
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT: 
Transfer of K-8 Student Files for Retention at the State Records Center and Permanent Archives

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This is a reminder to prepare and send the “Dead files” of K-8 students to Planning & Enrollment in the Student Services Department by June 12, 2020 for transfer to the State Records Center for permanent retention.

Schools will periodically have files of students who have attended Jordan School District in grades K-8 and never attend grades 9-12.  In the event that a transcript was never created and the student’s cumulative folder was never requested, the student’s cumulative folder then becomes the record to retain permanently as required by law.  These records are to be handled as follows:

Non-transferred Records (Dead Files):

Non-transferred student cumulative/permanent records of students in grades kindergarten through 8 shall be held in that school until the student’s grade level is advanced to the next school level.  (i.e., 6^th grade records are sent to the feeder middle school and 9^th grade records are sent to the feeder high school each June).  Once at the feeder high school the record shall be retained three (3) years after the student would have graduated.  At the end of three years these records shall be transferred to the Planning & Student Services Department each year by June 30 and then sent to the State Records Center and retained for 17 years and then transferred to the State Archives permanently.

The following remain in the file:

1. • achievement test scores,
   • copies of report cards,
   • health records, and
   • pertinent information concerning the student

Examples of these files may include:

• A student who attended Jordan School District in grades K-8 and never attended a public high school in the State of Utah grades 9-12.
• The death of a student – a certified copy of the cumulative folder should be retained and the family may be given the original if requested. Send this record at the end of the school year that the event occurred.

Please refer to UTREX to make sure the student has not attended a school within the State of Utah before sending the files to Planning & Enrollment for retention.  If they are active in another school within the State, contact that school and have them officially request the record.

Please contact Student Services at 801-561-8183 with questions.