Principals:
Please take note of these dates and share with appropriate teachers in your school.
Principals:
Please take note of these dates and share with appropriate teachers in your school.
DATE:
May 31, 2017
TO:
All Principals, Administrative Assistants and Custodians
FROM:
Scott Thomas, Administrator of Auxiliary Services
Paul Bergera, Staff Assistant of Auxiliary Services
Dave Rostrom, Director of Facilities Services
Lance Everill, Facility Operations Manager
Sandi Abplanalp, Facility Systems Coordinator
SUBJECT:
Summer Card Access Scheduling
With the end of the school year rapidly approaching, the need to re-evaluate current access levels of your staff may be necessary. Employees with 24/7 access will remain the same, however, access may need to be altered for your teachers, staff and sweepers. Please be aware that if teachers retain their current access levels during summer months their badge will allow them access into the building regardless of whether or not the building has been disarmed. If your sweepers will be working days, let Sandi Abplanalp know what hours they are authorized to have access.
Please note that District Maintenance workers and District delivery drivers’ access will remain the same (7:00 am-5:00 pm). Please contact Sandi and let her know what days the building will be closed so their access can be removed.
Time zones assigned to the doors will be removed after the last bell on the last day of school. If you want your main door left open or have summer programs running during the summer months, contact Sandi to adjust the schedule. You will be receiving a report which includes a list of employees with access to your building and their access times and passes. If you have employees that will not be returning in the fall, please collect their badges as part of their final check out and return them to Sandi in the Facilities Services Department. If an employee is transferring, email Sandi their names and new locations as soon as possible so she can assign them to their new location. Please account for all of the lockout/unlock cards, portable passes, recess passes, office passes, elevator passes and substitute passes that are listed in this report.
Please be aware that employees with extended building access will revert back to regular access when the school-year ends (with the exception of the head administrative assistants and custodians) and a new Building/Card Access-Administrator Authorization form will need to be submitted when the new school year begins. Please call Sandi with any questions or concerns.
Sandi Abplanalp
Jordan School District
Facility Systems Coordinator
801-567-8616
sandi.abplanalp@jordandistrict.org
Cc:
Jordan School District Cabinet Members
Elementary Principals:
1- Please be sure teachers have completed their EOY Intervention Reports before leaving for the summer. This information will be used to complete our State Intervention Report at the end of the month. EOY Growth Reports are also due at the end of the month.
2- There are several options for Journeys PD over the summer. Teachers will be paid inservice rate for attending and should register on JPLS as soon as possible.
High, Middle, and Elementary Principals:
School Department Heads and music teachers are invited to attend a meeting with their subject curriculum consultant in preparation for the 2017-2018 school year. A schedule of meeting locations, dates, and times is attached. Please share this information. Teachers will be paid at inservice rate for attending. Thank you.
CONTENT | DATE | TIME | LOCATION | CONTACT |
DEPARTMENT CHAIRS | ||||
Health | 8/7/2017 | 9:00 – 11:00 | JATC North | Jane Harward Ext. 88169 |
ELA | 8/7/2017 | 12:00 – 2:00 | ASB Rm 101 | Mindy Dummer
Ext. 88152 |
Math | 8/7/2017 | 1:00 – 3:00 | DO Rm 129 | Wendy Harmon
Ext. 88377 |
Visual Art | 8/7/2017 | 2:00 – 4:00 | ASB Rm 101 | Mindy Dummer
Ext. 88152 |
PE & Dance | 8/8/2017 | 11:00 – 1:00 | JATC North | Jane Harward
Ext. 88169 |
Science | 8/9/2017 | 9:00 – 11:00 | JATC North | Jane Harward
Ext. 88169 |
Social Studies | 8/9/2017 | 9:00 – 11:00 | ASB Rm 101 | Pam Su’a
Ext. 88320 |
World Language | 8/9/2017 | 1:00 – 3:00 | ASB Rm 101 | Pam Su’a
Ext. 88320 |
MUSIC TEACHERS | ||||
HS/MS Instrumental | 08/08/17 | 8:00 – 9:30 | ASB Rm 103 | Norm Emerson
Ext. 88364 |
HS/MS Choral | 08/08/17 | 10:00 – 11:30 | ASB Rm 103 | Norm Emerson
Ext. 88364 |
Elementary Orchestra | 08/09/17 | 8:00 – 9:30 | ASB Rm 103 | Norm Emerson
Ext. 88364 |
Elementary Band | 08/09/17 | 10:00 – 11:30 | ASB Rm 103 | Norm Emerson
Ext. 88364 |
Principals:
Your school's Individual Educator Evaluation Reports will be made available to you via a shared Google folder on or before this Friday, May 26, 2017. The shared Google folder will come from Holly Allen and will contain your school's Individual Educator Evaluation Reports. If you discover errors in any of the reports, contract Holly Allen (holly.allen@jordandistrict.org) or 801-567-8115. All errors must be reported to Holly Allen before June 23, 2017.
Individual Educator Evaluation Reports are to be distributed to each teacher by the principal on or before the teacher's 2016-17 check-out.
Thank you,
Clyde Mason
DATE:
May 31, 2017
TO:
All Principals and Teachers
FROM:
Administrators of Schools
Ron Bird, Director, Information Systems
Michael Heaps, Support Services Manager
Mark Sowa, Curriculum Technology Consultant
SUBJECT:
Mastery Connect and Skyward Rollover Dates
Please be aware that the annual rollover of data in both Mastery Connect and Skyward is scheduled to happen July 5-7, 2017. Consequently, both systems will be unavailable during that time.
For Mastery Connect users, please do not create trackers for the 2017-2018 school year prior to July 7th, since next year’s data will not be available until that time. The current year’s trackers will auto archive as a part of the rollover process. To ensure that this data is available in the future, do not delete last year’s trackers.
If you have questions, please contact the Information Systems Help Desk at 801-567-8737.
Elementary Principals:
End-of-Year DIBELS letters are attached. Please be certain letters are sent home with every first, second, and third grade student on/before June 2 (Traditional) or June 30 (Year-round) Letters do not go home with Kindergarten students. Contact Becky Gerber if you have questions.
DATE:
May 15, 2017
TO:
All Elementary, Middle and Traditional High School Principals
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
SUBJECT:
June 2017 Budget Transfer Request
Please review your budgets and complete the Budget Transfer Request if you would like to transfer between your postage, supply, textbook and equipment budgets. The signed form is due back to Heather Ellingson no later than July 3, 2017.
DATE:
May 10, 2017
TO:
All Administrators
All Administrative Assistants
FROM:
Patrice Johnson, Superintendent of Schools
John Larsen, Business Administrator
SUBJECT:
Social Security Numbers and Year of Birth
It recently came to our attention that some departments and schools may have staff lists that contain Social Security Numbers and year of birth. Although well intentioned, their mere existence can be problematic. In our continuing efforts to ensure personal information stays private, we ask that you purge all Social Security Numbers and year of birth from all staff lists, electronic or otherwise.
Administrators and Administrative Assistants should meet to verify that all data on lists described above are purged. If you have questions, please contact your Cabinet level administrator and discuss your concern with him or her.
Thank you!
Principals, please forward to all special educators in your building.
July 31, 2017
8:00 am - 3:45 pm
Elk Ridge Middle School
Register on JPLS. See flyer for details.
DATE:
May 3, 2017
TO:
Principals/Directors
FROM:
June LeMaster, Ph.D., Administrator, Human Resources
Administrator of Schools
Travis Hamblin, Human Resource Administrator-Licensed
Brent Burge, Human Resource Administrator-Classified
SUBJECT:
Part-Time Classified Hourly Job Posting
Thank you for your recent input regarding the posting of part-time (PT) classified positions. As you are aware, this procedure was optional during the 2016-2017 school year and will be effective July 1, 2017, as principals at all levels provided examples of their experience with this new procedure and indicated the benefits they observed. The new standardized procedures are as follows:
The new procedure will not allow for generic position postings on FastTrack as in the past, with the exception of Sweeper applications. A tutorial on the posting of PT positions using FastTrack is available on the AdminOnly and SecretaryConnections website or you may contact an HR Administrator for further assistance.
Thank you for hiring the best candidates available at each location.
Elementary Principals:
Attached is a parent letter from Superintendent Johnson regarding the assignment of limited use email addresses to K-2 students. This is the third letter to be sent home as we phase in this program throughout the grade levels. Please email a copy to your School Community Council members with an explanation that this letter will be sent home to the parents. Give them time to respond back to you with any questions they may have and then send the letter home in the same manner you send all parent communication.
DATE:
May 8, 2017
TO:
All Principals
Administrative Assistants, ES/MS/HS
FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant for Planning and Student Services
SUBJECT:
Transferring Student Permanent Records; JSD Policy AS61
Transfer of K-8 Student Files for Retention at the State Records Center and for Permanent Archives
See each of these memos below.
DATE:
May 20, 2017
TO:
All Principals
Administrative Assistants, ES/MS/HS
FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant for Planning and Student Services
SUBJECT:
Family Educational Rights and Privacy Act (FERPA) Notification (Annual Notification was revised in 2017-18)
Protection of Pupil Rights Amendment (PPRA)
Student Residency Questionnaire
See each of these memos below.
DATE:
March 7, 2017
TO:
All Elementary Principals
All Elementary Head Administrative Assistants
FROM:
John Larsen, Business Administrator
SUBJECT:
Summer Pool Hours for Elementary Head Administrative Assistant
Effective this summer, traditional calendar elementary head administrative assistants will be given up to twenty-four (24) optional hours during the summer months to be used as needed in coordination with the school principal. These hours are intended to address mail, voicemail, purchase verifications, timesheets, and any other matters that typically build up over the summer months. It is hoped these summer hours will aid the school in a successful opening for the students.
These hours should be reported through True Time under the heading of "Contract Pool Hours" and will be charged to 10-E-xxx-0050-2483-152.
Any school that is sending JSD owned devices home with students is in violation of Utah law. State law, 53A-1-706 (3), requires that all devices sent home with students must provide the same filtering at home as the filtering provided at school.
Currently, no JSD owned devices are configured to provide filtering at home for students. If there is a need to send devices home with students please contact Tony Muto in the Information Systems department at anthony.muto@jordandistrict.org or 801-567-8318. Tony will discuss possible options for sending devices home with students.
Thank you,
Ron Bird
It is time to determine which reading software program (if any) you would like to use for the 2017 – 2018 school year. See the attached information page for details on each software program, including the recommended minimum weekly usage requirements. We would like to have as many licenses as possible paid from State grant funds. I will submit applications on your behalf to USBE for each individual school. Please send an email with the following information to becky.gerber@jordandistrict.org as soon as possible.
Success Maker (Pearson)
Lexia Learning
Imagine Learning
None of the above
K – 1 (All students may have access.)
2 – 3 (Used ONLY for students needing intervention, as determined by their BOY DIBELS score.)
K – 1 _____________ 2 – 3 ___________________
FYI: Small license (1-160) Medium license (161-549) Large license (550+)
DATE:
April 6, 2017
TO:
Elementary Principals
FROM:
Laura Finlinson, Administrator, Curriculum and Staff Development
Becky Gerber, Language Arts Consultant
SUBJECT:
2017-2018 Language Arts Key Standards Curriculum Maps & Pacing Guides
The Elementary Literacy Specialists, along with the ELA Teacher Advisory Group, have prepared several standards-based resources to assist teachers in their ELA planning for the upcoming school year. Based on feedback from these teams and the ELA Principal Advisory Group, we are scheduling time at each school to help teachers understand the documents and how to use them.
The professional development will include a brief online video about important literacy instructional components that teachers will be expected to view prior to the face-to-face meeting at the school. The on-site meeting will include a review of the standards-based documents, 2017-2018 curriculum maps and pacing guide. We will show teachers how to use the curriculum maps and allow time for team planning so we can provide assistance and answer questions. Each meeting will be facilitated by the Teacher Advisory Group member from the school paired with an ELA teacher specialist and customized to meet the specific needs of the faculty. The meeting is expected to last 1 – 2 hours, depending on what the team is asked to include. Teachers will receive inservice rate for attending meetings scheduled off contract time. Subs will be provided for any meetings scheduled during the school day.
For schools that may need more detailed support in using Journeys, some information can be incorporated into this meeting. More in-depth Journeys training can be scheduled at a separate time, if needed. We will be offering several PD opportunities focused on Journeys during the summer and that information will be sent out following the Spring recess.
To schedule this meeting, please send an email to becky.gerber@jordandistrict.org and include the following information:
(We can schedule up to 10 schools at a time, so we are pretty confident we can meet all requests. However, having a ‘second choice’ date might not be a bad idea.)
We look forward to the opportunity to assist schools in planning for standards-based literacy instruction for the upcoming school year.
Principals:
A nine question Home & Hospital survey will be emailed to you, Attendance Secretaries, Registrars and Counselors on Monday, April 3, 2017. The survey will be open from April 3 – 17. The data we gather from the survey will be beneficial as we begin to make future decisions for Home & Hospital. Thank you in advance for completing the survey!
Principals: Please forward the attached flyer to teachers who may be interested in this opportunity.
Apply by June 2, 2017 at http://education.byu.edu/edlf/aspiring_principals.html