Jordan School District
To: Elementary School Principals:
DATE:
November 9, 2018
TO:
All Principals
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
SUBJECT:
Student Enrollment for October 2018
Please see memo below.
All Elementary and Middle School Principals:
It's that time of year, once again, to start the process of developing your school's Safe Routes Utah Plan (formerly known as SNAP Plan). The Safe Routes Utah Plan form is attached, as well as a link to your school's municipal representative. Due to recent changes to JSD boundaries, your school's municipal representative would like to be included in the initial planning process. As you work with your school's safety team and school community council, please invite your municipal representative to the planning/SCC meeting.
The Safe Routes Utah Plan is a fillable form that must be downloaded.
Safe Routes Utah Plans for schools in the cities of Bluffdale, Herriman, Riverton and South Jordan are due by Friday, January 18, 2019.
Safe Routes Utah Plans for schools in the City of West Jordan are due and will be signed at the Auxiliary Services Building (ASB) auditorium, Thursday, February 21, 2019 at 1:00 p.m.
Don't hesitate contacting Ron Boshard at ron.boshard@jordandistrict.org or at ext. 8-8876 with any questions you may have. For assistance with your school's Safe Routes Utah mapping software, contact Stacy Allen. Her contact information is included on the Municipal Representatives document (refer to link).
An internal audit was conducted on facility rental activities during the 2017-18 school year. Based on findings and recommendations of the audit, several changes were made to the Facility Rental Guidelines and Fee Schedule. In addition, the Facility Scheduling Office investigated ways to improve areas outlined in the recommendations of the audit including efficiency, accountability, and customer satisfaction. Recommendations identified in the audit were researched by the Facility Scheduling Office. The outcome led the Facility Scheduling Office team to investigate online automated software. The Facility Scheduling Office will be using a new software called SchoolSpace starting January 1, 2019.
All personnel involved in after hour rentals will have calendar viewing and/or approval abilities within SchoolSpace. You will also see request emails for your approval, when they come in. Matt Mears would be happy to answer any questions that may come up as this new process commences. He can be reached 801-567-8603 or at matthew.mears@jordandistrict.org.
Please use the link below to sign in. Your user names will be your district emails. Hit the "reset password" option, then type in your district email to receive a password reset email. Use the instructional links below to get started.
https://jordan.schoolspace.us/home
Also use the following links for basic instructions.
https://www.schoolspace.us/getting_started/staff_accounts
https://www.schoolspace.us/getting_started/rental_requests
https://www.schoolspace.us/getting_started/calendars
As mentioned during Principals' Meeting on October 30, Matt will provide a brief overview of SchoolSpace to elementary principals during the December Principals' Meeting. The Facility Scheduling Office will provide an overview of SchoolSpace for secondary school administrators during the next Assistant Principals' meeting on December 11 at West Hills Middle School.
Matt Mears
Jordan School District
Facilities Scheduler
Facility Coordinators
Meet John Graziano, our new Facility Coordinator for the north area schools.
Previously, Doug Smith was your coordinator, but Doug retired and has turned the reins over to the very capable hands of John. He is making his way out to each of the schools he provides support to. Please be sure to let John know how he can help you with any of your facility needs.
North Area Coordinator
801-567-8864 Office
801-514-3854 Cell
Daybreak Elementary will be hosting another Math Tournament this year on April 4, 2019. Please see the attached information sheets. If you would like to participate, the registration form needs to be returned to Daybreak Elementary no later than January 24, 2019. If you participated last year, these documents have also been sent to the contact person from last year (unless their email has been disabled or the spam folder accepted it.)
Please see flyer below for information regarding Smith's donations and AmazonSmile.
Please see attached newsletter.
In their meeting on Tuesday, November 13, 2018 the Board of Education voted to finalize school boundaries. The only elementary schools on a year-round calendar will be Blackridge, Fox Hollow and South Jordan. All other schools will be on a regular traditional calendar. The Board also finalized a new permit policy and procedures. All current information can be found at boundary.jordandistrict.org. More information coming soon.
Attached you will find a copy of the WIDA Testing schedule. It is somewhat tentative where the numbers of students can increase before your scheduled time.
As in past years, some schools will need more than one computer lab on one or more days. Please check the schedule carefully. Our goal is to work as efficiently as possible so as not to take up too much of your and the students time.
Please, check the date or dates your school is assigned, reserve the necessary lab, or labs. If there are conflicts let me know as soon as possible. I would like to have the schedule finalized by the first week of December, to help in your planning.
Like last year, middle schools and high schools will be scheduling the students. We will send you a list of your students. We will do the elementary schedules. As in the past as students complete the test we will ask for other students to come in, so the schedules are a guide. We do make sure the students go to lunch.
This year we are asking that besides reserving your lab/labs on our testing days, that you reserve the lab on the Friday of the week we are testing your students. This will help in facilitating absent testing. Schools with large numbers of students requiring the test, might require our coming back multiple times but, we will make those arrangements as needed.
Thank you so much for your help.
Featuring Rick Wormeli
Salt Lake City UT
January 31-Febrary 1, 2019
See attached information.
All ADD and TECC live trainings for licensed and classified personnel have been conducted and completed. The following links are available to administrators for the purpose of providing training to classified personnel who were unable to attend the live trainings.
The JSD Avoid Deny Defend Drill Protocol document is attached for your convenience. Please refer to this document as you and your staff prepare for a violent intruder situation/drill.
Please direct any inquires to Lance Everill, JSD Emergency Operations Manager, at 801-567-8623.
Thank you for all you help in identifying families to receive a Thanksgiving Heroes meal. There are PLENTY and I really mean PLENTY of meals available. Don't leave anyone out. At this point, you can send us 50 or more families and they would get a Thanksgiving meal.
To date, only 25% of the allotted Thanksgiving dinners have been filled for our district. What a blessing it will be for our most deserving children to have a meal on Thanksgiving day. Thanks for you help.
DATE:
November 8, 2018
TO:
Principals
Special Education Staff
FROM:
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education
Kristin Norris, Teacher Specialist-SLP/A, ESY Coordinator
SUBJECT:
ESY MID-YEAR UPDATE
Critical things to be thinking about for Extended School Year now:
This is the first step in determining eligibility. The second step of looking at predictive factors is only completed after first looking at the regression/recoupment data. Therefore, every student needs data on regression and recoupment.
START NOW! We just completed fall recess, and Thanksgiving and Winter breaks are coming quickly.
To aid you in this process, we have included the data collection page for this step.
Ask yourself this question for each student.
Does this student need an Extended School Year because without it this student would not be able to make adequate progress on their goals and maintain adequate access to their education? The purpose of ESY is to provide FAPE for students who without ESY would not be able to access their education appropriately.
Thank you for all of your hard work for our students in identifying and meeting their needs!
Attachment:
Determination of Eligibility for ESY page 2
DATE:
November 1, 2018
TO:
All Principals
All Directors
FROM:
Anthony Godfrey, Associate Superintendent
John Larsen, Business Administrator
Cheryl Matson, Director of Insurance Services
SUBJECT:
Unmanned Aircraft Systems (UAS) aka Drones on School Campuses
Utah State Risk Management has decided to provide property and liability insurance on any Unmanned Aircraft Systems (aka UAS or “drone”) that Jordan School District (the District) owns and operates. However, in order to cover the drones, they must be scheduled or listed. Therefore, the following information must be provided to the District Insurance Department in order to add any drones we currently have or purchase in the future, to our policy:
Please refer to the attached District Unmanned Aircraft Systems (UAS) aka Drone on School Campuses Guidelines.
ALL District schools are located within some type of restricted airspace (airport or helipad). Please make yourselves aware of the requirements to notify the appropriate authority within the area of flight before each flight.
DATE:
November 5, 2018
TO:
All Middle and High School Head Financial Secretaries
FROM:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting
Jason Mott, Accountant/Internal Auditor
SUBJECT:
2018 W-9 Forms 1099 Information
Please see the revised attached flyer for information regarding the teacher transfer fairs.
ADD Student Training Video – High School Use Only
Attached is the 7 minute video for student training of the ADD, Avoid-Deny-Defend, portion of the Incident Command Violence Action Plan.
This video is to be viewed under the direction of administration.
Secondary schools who have a “known vacancy” for the 2019-20 school year may advertise for that position immediately after consulting with their Administrator of Schools. “Known vacancies” are classified or licensed positions that a school must fill regardless of enrollment or FTE allocation. Examples of a “known vacancy” include Media Specialist, CTE Coordinator, Athletic Director, Band Director, Head Coach/Advisor, Head Custodian, etc.
Principals must post "known vacancies" for one week before hiring. While hiring internal candidates is highly encouraged, principals are authorized to hire from outside the district. Please be reminded that any internal licensed applicants with a "highly effective" JPAS rating must be given the opportunity to interview as per the District's negotiated agreement with JEA.
If you have a position to fill that you believe would qualify as a "known vacancy," please contact your Administrator of Schools. All other positions, including department chairs, can only be filled after FTE has been allocated.
