Reminder: Principal Meeting will be held on Tuesday, March 7th at the ASB. A light breakfast will be provided starting at 7:30 a.m. The meeting will start at 8:00 a.m. See you all there!
Month: February 2017
Special Education Budget Closeout for the 2016-17 School Year
DATE:
February 21, 2017
TO:
Principals
Special Education Staff
School Secretaries
FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Specialist
SUBJECT:
Special Education Budget Closeout for the 2016-17 School Year
Please note that Special Education purchase orders/requisitions for the 2016-17 school year must be received by April 3, 2017 @ 5:00 p.m. Please remember the following:
- Budgets are not carried over from one year to the next.
- Remember to deduct any previously submitted amounts from your Special Education budget (so that you know your balance) before submitting new orders. This includes reimbursements submitted through your school. No orders will be processed that exceed your budgeted allocation.
- Please check with your school secretary to make sure all Special Education reimbursements have been submitted to the Special Education Department by the April 3rd deadline. We have provided each secretary with a spreadsheet of currently recorded purchases/reimbursements for the total special education department at your school up through January 31, 2017.
- When ordering supplies, follow Skyward procedures.
- Be sure to follow the ordering guidelines outlined in the attached budget information page, as you close out your current year budgets.
Staff will be notified of the new budget allocation amount prior to the start of the new school year. Keep in mind that new purchase orders/requisitions will not be processed until mid-July when all of the current year’s budgets have been closed out.
As you close out your budgets for the current school year, please note the following:
- All purchase orders/requisitions should be routed to Debbie Fairbourn in the Special Education Department.
- Use the following codes for purchase orders/requisitions and NPOs submitted through the year.
Coding for Purchase Orders/Requisitions and NPO’s:
FUND | TYPE | LOCATION | PROGRAM | FUNCTION | OBJECT |
10 | E | (School #) | 1295 | 1090 | 610 |
If you have questions regarding your Special Education budget, please call Debbie Fairbourn at
(801) 567-8177.
Middle School Payroll Changes – February 2017
Middle schools are now given the option to transmit their payroll electronically to the Payroll Department by scanning documents, with a scanner, and then emailing to the Payroll Department. To protect the employees’ personal information, please use the District encrypted email called MoveIt.
- Time sheets and all payroll documents can be emailed to Carolyn Bevan at carolyn.bevan@jordandistrict.org.
- Payroll will forward time sheets to the applicable departments for review and signatures using MoveIt.
- If Payroll documents were emailed to Payroll, Do Not send original documents as this could cause duplicate pay.
- Employees should use the True Time system, whenever possible, to record their time for any extra jobs, rather than using paper time sheets.
As you are already aware, Payroll has been continually changing and becoming more efficient using technology. Because of these many payroll changes, and to avoid conflicting information between departments and schools regarding payroll, we ask that you please clarify or discuss any payroll issues and/or concerns through the Payroll Department.
We thank you for your continued support, suggestions, and especially for your hard work in helping Payroll run smoothly each month. If you have any questions, please contact Sarah Palmer, Payroll Director, at 801-567-8154 or email sarah.palmer@jordandistrict.org.
Middle School Parent Teacher Conference Report Form – Spring 2017
Middle School Principals:
Please return the attached form to Nadine Troxel (nadine.troxel@jordandistrict.org) within two weeks after your conference dates.
High School Parent Teacher Conference Report Form – Spring 2017
High School Principals:
Please return the attached form to Marilyn Smith (marilyn.smith@jordandistrict.org) within two weeks after your conference dates.
Elementary Parent Teacher Conference Report Form – Spring 2017
Elementary Principals:
Please return the attached form to Cari Minnesota (cari.minnesota@jordandistrict.org) within two weeks after your conference dates.
Immunization Requirements for Kindergarten Entry 2017-18
Attached is the 2017-18 Kindergarten Immunization information for Kindergarten Orientations. Please include this information in packets for your families. Thank you!
All About High-Functioning Autism: Practical Strategies for Kids at School and Home
Learn effective strategies for communication, behavior management, social development and self-regulation skills for all grade levels.
This is a 3-Session Class
February 22, 2017
March 1, 2017
March 8, 2017
See flyer below for details.
Assistants Substituting in True Time and AESOP
Jordan School District Payroll
Assistants Substituting in True Time and AESOP
- Classified hourly assistants (who have applied to be a sub with Juli Martin in HR) accepting a substituting position should be entered through AESOP not True Time.
- Assistants subbing in an emergency situation, for a few hours, should enter their time through True Time. Call Payroll for a TSub pay code.
- Assistants cannot substitute for more than 25 hours per month.
- Assistants cannot be a long term substitute.
- Assistants cannot be clocked into True Time and AESOP at the same time.
“Arts Express” Summer Conference for Elementary Educators
Building Bridges Through the Arts
This is a two-day event that provides arts integration instruction in all five art forms--dance, drama, media arts, music and visual arts--with special insights on ways to integrate the arts with other core curriculum. Registration includes breakfast and lunch for both days.
See flyer below for details.
Safety Share – February 2017
Annual Facility Self-Inspection Survey
The Annual Facility Self-Inspection Survey for 2016-17 from the State Office of Risk Management is now available online at www.risk.utah.gov. “Due to policy change, no extensions will be given and agencies not meeting the deadlines will be enforced with a premium penalty.” So, it is imperative that each school complete and submit the Facility Self-Inspection Survey no later than Friday, April 14, 2017.
Each school principal is the “Surveyor” and the person ultimately responsible for completing this survey. Appropriate sections of the survey may be delegated to the department head, nutrition manager, custodian, etc. as seen fit, but the principal remains accountable.
As in previous years, if an issue is noted, you will be prompted to fill in a corrective action plan. Please specify Work Order #, date submitted, who will follow through from your school, a target completion date, and any other important information pertaining to specific questions.
When the survey is finished, the lock button at the end of the survey must be pressed to report that it is completed.
Please feel free to call or email us with any problems or questions:
Ron Boshard, 801-567-8876 (x 88876), ron.boshard@jordandistrict.org
Peggy Margetts, 801-567-8753 (x 88753), peggy.margetts@jordandistrict.org
You will receive reminder notices from SIS@utah.gov.
Thank you for your support.
2017 Summative SAGE School Administrator and Test Coordinators’ Training – February 21 and 23, 2017
DATE:
February 3, 2017
TO:
Principals
FROM:
Administrators of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Clyde Mason, Director of Evaluation, Research, and Accountability
SUBJECT:
2017 Summative SAGE School Administrator and Test Coordinators’ Training, Feb. 21 and 23, 2017
See attached memo for information regarding this mandatory training.
January 31, 2017 Enrollment
DATE:
February 1, 2017
TO:
All Principals
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant of Planning and Student Services
SUBJECT:
January 31, 2017 Enrollment
See attached memo.
Utah Middle Level Association (UMLA) – March 4, 2017
Utah Middle Level Association
Navigating the Middle Years
When?
Saturday, March 4th 8:00 a.m.-2:30 p.m.
Where?
Vista Heights Middle School
484 Pony Express Pkwy, Saratoga Springs
Who?
Dr. Dave Brown author of "What Every Middle School Teacher should know"
See postcard below for registration information. Early bird registration ends Feb 14th!
Preschool Vision Clinics 2017
DATE:
February 3, 2017
TO:
Elementary School Principals
FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services
District Nurses
SUBJECT:
Preschool Vision Clinics
Attached you will find a flyer for parents regarding upcoming Preschool Vision Clinics. You may want to put this on your school letterhead to give out at your kindergarten orientation and/or parent/teacher conferences.
Lisa Lawrence Presentation Materials – February 7, 2017
Administrators:
See attached materials used in the training given by Lisa Lawrence at the February 7th Principal Meeting.
“All Things Google” Classes for Elementary Administrative Assistants
This course is designed for Elementary Administrative Assistants to learn about the G Suite for Education. The G Suite for Education (formerly called Google Apps for Education) core services are the heart of Google's education offering to schools. See flyer below for courses offered.
Utah Retirement Systems 2017 Schedule of Retirement Seminars
Schools and Departments:
Please post and/or distribute flyer for all employees to see/review.
URS provides seminars for:
- Early to Mid-Career employees
- Pre-Retirement (retiring within 10 years) employees
- Retiree Seminars (already retired)
February 2017 School Psychologists’ Meeting
DATE:
January 30, 2017
TO:
School Psychologists
FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Fulvia Franco, Program Specialist – Guidance
SUBJECT:
February School Psychologists’ Meeting
A school psychologists’ meeting has been scheduled for Friday, February 10, 2017, from 12:30 to 3:30 p.m. at the Jordan School District Auxiliary Services Building Auditorium (7905 South Redwood Road). Michelle Christiansen will provide us with training on Medicaid. We will also have staff from Information Systems provide training on uploading 504 accommodations to Skyward. We need you to bring your laptops to this meeting as staff from Information Systems will be encrypting your laptops.
Part-time Staff: I would appreciate it if you could adjust your schedules in order to attend this meeting.
cc:
Principals
Mid-Year DIBELS Letters – February 2017
- Mid-year DIBELS letters (see attached) must be sent home on or before February 15.
- Teachers should complete mid-year Intervention Reports by February 15.
- Mid Year Literacy Growth Reports are due March 10.