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Dear Licensed and Classified Employees,

In accordance with DP326 NEG and DP324 NEG, participation in the Employee-Funded Sick Leave Bank requires an employee to annually donate one day of accumulated sick leave into the Sick Leave Bank.  The Employee-Funded Sick Leave Bank is not intended to be used for in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.

Employees wishing to opt out of participation in the Employee-Funded Sick Leave Bank must log in to their Employee Access and complete the opt out process no later than September 1st.  This opt out request must be submitted annually.

*First year classified and all hourly employees are not eligible for sick bank. Therefore, a sick bank day will not be deducted (if applicable).  Please be aware that policies and eligibility requirements for Licensed (DP324 NEG) and Classified (DP326 NEG) employees are different.  These and other District policies are available for review at http://policymanual.jordandistrict.org/.

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Published on

DATE:  
July 9, 2018

TO:   
Principals
Special Education Teachers (Preschool and School-Age)
Speech-Language Pathologists

FROM: 
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education

SUBJECT:  
Extended Year Special Educator Stipends 2018-19

Please see attached memo and documents outlining changes for the 2018-19 school year.

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Published on

DATE:     
July 9, 2018

TO: 
Principals
Head Financial Secretaries
Special Education Teachers (Resource and Cluster)
Speech-Language Pathologists

FROM:   
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education

SUBJECT:  
Special Education Budget Allocations 2018-19

Please see attached memo and budget guidelines.

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Published on

DATE:     
July 17, 2018

TO: 
Principals
All Special Educators and Service Providers

FROM:    
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education

SUBJECT: 
SCRAM for 2018-19 School Year

Please see attached memo for guidelines and multiple deadlines.

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Published on

DATE:
July 9, 2018

TO:
All Elementary Principals
All Elementary Head Administrative Assistants

FROM:
John Larsen, Business Administrator

SUBJECT:
Summer Pool Hours for Elementary Head Administrative Assistant

Effective this summer, the twenty-four (24) hours traditional calendar elementary head administrative assistants are given for use during the summer months will be increased to forty (40) hours. These hours remain optional and flexible to be used as needed in coordination with the school principal.

These hours are intended to address mail, voicemail, purchase verifications, timesheets, and any other matters that typically build up over the summer months. It is hoped these summer hours will aid the school in a successful opening for the students.

These hours should be reported through True Time under the heading of "Contract Pool Hours" and will be charged to 10-E-xxx-0050-2483-152.

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DATE:  
July 10, 2018

TO:   
Secondary School Principals
Secondary School Financial Secretaries

FROM:  
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant/Internal Auditor

SUBJECT:  
Unclaimed Property

 “The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”

For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2018.  Checks written BEFORE July 1, 2017 AND not cashed by June 30, 2018 are considered unclaimed property.

Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them.  If you cannot locate a student or payee, then the money must be sent to the State.  It is preferable to void an old check and reissue a new one than to send the money to the State.  Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed.  Nor may a school take uncollected refunds and add the money back into school accounts.  It is illegal.  If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided.  Otherwise, the State will consider a voided check without documentation to be unclaimed property.

Attached is a reporting form that must be completed and sent to Jason Mott by September 28, 2018 along with a school check written to Jordan School District for the amount of reported unclaimed property.  If you have no unclaimed property, report $0.00.

All individual items that are under $50 per item may be combined and reported in one lump sum.  For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items.  You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column.  You do not need to report each item less than $50 individually.

Checks issued prior to July 1, 2017 that are currently outstanding should be voided in Skyward.  You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.

Please call Jason Mott at (801)567-8388 with any questions.

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Published on

DATE:   
June 28, 2018

TO:  
Middle School Principals

FROM:  
Michael Anderson, Administrator of Schools

SUBJECT:   
Middle School Fee Waiver Materials 2018-19

Attached are fee waiver materials for the 2018-19 middle school registration.

  • School Fees Requirements – Principal Checklist (Fillable form) (Due September 14, 2018)
  • Secondary Schools Certificate of Compliance (Fillable form) (Due September 14, 2018)
  • Middle School Fee Schedule
  • Letter to Parents from Superintendent Johnson
  • Standard Fee Waiver Application (English/Spanish) REVISED MAY 2018
  • School Fees Notice for Families of Children in Grades 7-12 (English/Spanish)
  • Fee Waiver Decision and Appeal Form (English/Spanish)
  • Community Services Obligations (English/Spanish)
  • Community Service Assignment and Notice of Appeal Rights (English/Spanish)
  • Appeal of Community Service Agreement (English/Spanish)
  • Fee Waiver Posters (English/Spanish)
    Please include, on the line provided on the poster, your school phone number and contact.

All fee waiver forms can be found in the June 28th edition of JAM:  Jordan Admin Memo and are also available at https://schools.utah.gov/policy/resources.

Attention:  Students who previously showed verification of eligibility do not need to resubmit documentation. It may be necessary for the principal (or designee) to contact the previous school of transferring students for verification of fee waiver status. 

Please discard all Fee Waiver Application forms from previous years as there are significant changes for Income Eligibility Guidelines.

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Published on

DATE:   
June 28, 2018

TO:  
High School Principals

FROM:  
Michael Anderson, Administrator of Schools

SUBJECT:  
High School Fee Waiver Materials 2018-19

Attached are fee waiver materials for the 2018-19 elementary registration.

  • School Fees Requirements – Principal Checklist (Fillable form) (Due September 14, 2018)
  • Secondary Schools Certificate of Compliance (Fillable form) (Due September 14, 2018)
  • High School Fee Schedule
  • Letter to Parents from Superintendent Johnson
  • Standard Fee Waiver Application (English/Spanish) REVISED MAY 2018
  • School Fees Notice for Families of Children in Grades 7-12 (English/Spanish)
  • Fee Waiver Decision and Appeal Form (English/Spanish)
  • Community Services Obligations (English/Spanish)
  • Community Service Assignment and Notice of Appeal Rights (English/Spanish)
  • Appeal of Community Service Agreement (English/Spanish)
  • Fee Waiver Posters (English/Spanish)
    Please include, on the line provided on the poster, your school phone number and contact.

All fee waiver forms can be found in the June 28th edition of JAM: Jordan Admin Memo and also at https://schools.utah.gov/policy/resources.

Attention:  Students who previously showed verification of eligibility do not need to resubmit documentation. It may be necessary for the principal (or designee) to contact the previous school of transferring students for verification of fee waiver status. 

Please discard all Fee Waiver Application forms from previous years as there are significant changes for Income Eligibility Guidelines.

 

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Published on

DATE:
June 27, 2018

TO:  
Elementary School Principals

FROM:  
Michael Anderson, Administrator of Schools

SUBJECT: 
Elementary Fee Waiver Materials 2018-19

Attached are fee waiver materials for the 2018-19 elementary registration.

  • School Fees Requirements – Principal Checklist (Fillable form) (Due September 14, 2018)
  • Elementary Schools Certificate of Compliance (Fillable form) (Due September 14, 2018)
  • Elementary Fee Schedule
  • Letter to Parents from Superintendent Johnson
  • Standard Fee Waiver Application (English/Spanish) REVISED MAY 2018
  • School Fees Notice for Families of Children in grades K-6 (English/Spanish)
  • Fee Waiver Decision and Appeal Form (English/Spanish)
  • Fee Waiver Posters (English/Spanish)
    Please include, on the line provided on the poster, your school phone number and contact.

All fee waiver forms can be found in the June 28th edition of JAM: Jordan Admin Memo and are also available at https://schools.utah.gov/policy/resources.

Attention:  Students who previously showed verification of eligibility do not need to resubmit documentation. It may be necessary for the principal (or designee) to contact the previous school of transferring students for verification of fee waiver status. Kindergarten students coming into the school, new students to the District, and students with extenuating circumstances will still be required to submit documentation.

Please discard all Fee Waiver Application forms from previous years as there are significant changes for Income Eligibility Guidelines.

 

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When scheduling Field/Activity Trips for the 2018-2019 school year, please make note of the following moratorium dates and times when Transportation will not be able to accommodate Field/Activity trips. (See attachment below)

Please contact us with any questions: Kitt at 801-567-8809 or Michele at 801-567-8804

 

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Published on

DATE:    
June 15, 2018

TO:  
Secondary School Principals
Secondary School Financial Secretaries

FROM: 
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant/Internal Auditor

SUBJECT:  
School Bank Account Balances for June 30, 2018

Please send the following information for each bank account balance as of June 30, 2018 to Accounting by July 27, 2018.  If you have multiple bank accounts, please list each account separately.

School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance

The balance requested is the balance from your December bank statements, not Skyward.  This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.

If you have questions or need assistance, please call Jason Mott at (801)567-8388.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools

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Published on

DATE:  
June 15, 2018

TO:  
All School Principals
All School Financial Secretaries

FROM:   
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant / Internal Auditor

SUBJECT: 
Quarterly School Financial Report for April, May, and June 2018

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.

Please photocopy the selected elements and send to Accounting by July 27, 2018.

Please include:

  • The signed attached memo to Accounting
  • A copy of your April, May, and June 2018 Reconciliation Worksheets
  • A copy of your April, May, and June 2018 Bank Statements
  • A copy of your April, May, and June 2018 Skyward Balance Sheets
  • A copy of your April, May, and June 2018 Outstanding Check Reports
  • Screen shot(s) of your June 30, 2018 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Jason Mott at (801)567-8388.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools

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