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Date:
December 18, 2017

To:
All School Principals
All School Financial Secretaries

From:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits

Subject:
Quarterly School Financial Report for October, November, and December 2017

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.

Please photocopy the selected elements and send to Accounting by January 26, 2018.

Please include:

  • The signed attached memo to Accounting
  • A copy of your October, November and December 2017 Reconciliation Worksheets
  • A copy of your October, November and December 2017 Bank Statements
  • A copy of your October, November and December 2017 Skyward Balance Sheets
  • A copy of your October, November and December 2017 Outstanding Check Reports
  • Screen shot(s) of your December 31, 2017 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Dan Ellis at (801)567-8389.

Thank you.

 

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

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Jordan School District

Security Camera/Video Surveillance Access

Guidelines

The purpose of these guidelines is to regulate the use of security camera/video surveillance at Jordan School District facilities and/or grounds.  These guidelines apply to the responsibility of school administration in order to access, view, download, export and/or share security camera/video surveillance.

See complete document below.

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The 2018-19 SNAP Plan Deadlines are Fast Approaching

Please submit the 2018-19 SNAP Plan with recommendations and required signatures, including the principal's initials and the date at the bottom of the designated pages. Our department will then deliver the SNAP Plans to each city for approval and signatures. Once the SNAP Plans have been approved by the cities, they will then be submitted to the Administrators of Schools for final approval.

For elementary and middle schools within the cities of Bluffdale, Herriman, Riverton and South Jordan, SNAP Plans are due to the Auxiliary Services Main Office no later than Friday, January 19, 2018.

For elementary and middle schools within the City of West Jordan, SNAP Plans are due Wednesday, February 15, 2018, 1:00 p.m., for signing at Columbia Elementary.

Once the SNAP Plans have been approved by the City of West Jordan, they will then be submitted by our department to the Administrators of Schools for final approval and signatures.

All finalized original SNAP Plans will be returned to you no later than Friday, May 4, 2018.

Please don't hesitate to contact Peggy Margetts (x88753) with questions or for assistance. See list below of Municipal Representatives.

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Schools and departments can NEVER pay an employee through Accounting (i.e. check request or NPO). Employees must be paid through Payroll (i.e. True Time or Time Sheet). Accounting only pays vendors (businesses) and reimburses employees for purchases they made on behalf of the District.

If an employee has a business which:
a) has a business license, and
b) does work for other entities beside the District, and
c) completes an "Independent Contractor Declaration," and
d) the work they are doing has no similarity to the work the District hired the individual to do, then that business may be paid through Accounting.

However, this is extremely rare and care should be taken to ensure the above four items are true. When you have any doubt about a certain situation, it is safer to pay the person through Payroll as an employee.

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With the recent return of our winter inversion, it is a good time to review the Utah Department of Health's air quality guidelines for schools. Attached you will find the "Recess Guidance for Schools" with additional helpful information at the following link:   http://health.utah.gov/asthma/airquality/recess.html .There are two buttons on this website that will be of special interest: "Current Air Quality Levels" and Utah Recess Guidance Tool." 

If you are interested in receiving alerts when the PM2.5 levels require students to stay indoors, you may sign up for those email alerts at bguerra@utah.gov . A free downloadable app is also available at UtahAir.app which will allow you to check air quality levels from the convenience of your phone.

As a reminder, we respect parents' decisions to have their children stay indoors due to poor air quality. Thanks for your efforts to keep our students safe. Enjoy the winter!

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Facility Access During Winter Recess

Please submit Card Access Scheduling requests in Sprocket to have doors open for activities that will occur during Winter Recess, when the facility is normally closed.

Principals that would like to keep the exterior doors locked and allow employees to have badge access will need to submit a Card Access Scheduling request indicating the applicable dates and times.

Remember to submit a Sprocket Heating and Cooling request to correspond with the time the building will be occupied.

Call Alarm Response at 801-567-8865, in advance of any unscheduled opening and closing.

Please call Sandi Abplanalp with any card access and door scheduling questions: 801-567-8616.

 

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All paperwork for appeals next week will need to be turned in to the SIS department no later than Friday the 15th as appeals are being held on Tuesday the 19th.  Thank you.

G. Norma Villar, Consultant
Student Intervention Services

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ISSA -International Sanitary Supply Association in conjunction with the ISSA Foundation are offering this scholarship opportunity to all JSD employees and their family members.

  • Qualified applicants are sponsored by an ISSA-member company for any college
    of the student’s choice. JSD Custodial Department is an ISSA member.

Please find the application attached below.  For more information please check the ISSA Foundation website.

Any questions are to be directed to:

Tracy Weber
tracy@issa.com
1-800-225-4772 or 1-847-982-0800

 

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Date:
December, 6 2017

To:
Elementary, Middle, and High School Principals

From:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting, Budgets, and Audits

Subject:
Fee In Lieu of Cell Tower

As was discussed in the recent Principals' Meeting on December 5, 2017, schools which have a cell tower have the option to send in a check to their In Lieu of Cell Tower account. This check should be issued from the 21.xxx.2012.1090.610 account and sent into Accounting noting that the funds are to be deposited into the In Lieu account.

Schools may only send up to the amount in the Optional School Check column (column L) from attached spreadsheet. This will allow these funds to be used for personnel wages/salaries and related benefits.

If you have questions or need assistance, please call Dan Ellis at (801)567-8389.

Thank you.

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Date:
December 4, 2017

To:
All Elementary, Middle, and Traditional High School Principals

From:
John Larsen, Business Administrator
Dan Ellis, Director of Accounting, Budgets, and Audits

Subject:
December 2017 Budget Transfer Request

If you would like to transfer budget between your postage, supply, textbook, technology supply and equipment budgets, please complete the following, sign and return to Dan by January 3, 2018.  If Dan does not receive this back from you by January 3, 2018, Dan will assume no transfer is requested.  The next opportunity to make such a transfer is June 2018.

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Elementary principals and assistant principals are invited to attend a training on the new Milestone Surveillance Software.

Each training will be approximately 60-90 minutes and will be held in the Presentation Room at the Auxiliary Services Building on Tuesday, December 12, 2017, 9:00 a.m. or Wednesday, December 13, 2017, 2:00 p.m.

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DATE:
December 4, 2017

TO:
All Principals

FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services

SUBJECT:
Volunteer Hours

Volunteer reports need to be submitted to Educational Support Services.

Workmans Compensation insurance costs are based on numbers submitted by schools.  It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from August 1, 2017 to November 30, 2017.

 

Please complete this form and return it to

Nancy Ward, Coordinator of Educational Support Services by

December 22, 2017.

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All Journeys weekly assessments (comprehension, vocabulary, decoding, etc.) for grades 1 – 6 have been uploaded to Mastery Connect.  To avoid copyright issues, they have been entered in the same fashion as the math assessments.  Teachers will need to access the test using their Journeys resources and can then enter student scores into Mastery Connect for data collection and analysis.  In order for teachers to find these assessments we have used a common naming convention as follows:

            Lesson #   Test Type-   Journeys (JSD)

            Example:   L5 Vocabulary- Journeys (JSD)

Several teachers have entered Journeys tests previously; some have made changes to the tests.  Teachers can verify the test is one entered by the district by checking that it is “Created By:  Miss Elementary Language Arts Team.” 

Please be certain that teachers who may have entered these assessments on their own are aware the tests must be made ‘Private to District.’  If they have not done so, it is a violation of copyright and I would suggest they go in and make this change OR delete their entry as soon as possible.

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