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Published on

DATE:  
July 27, 2020

TO:  
Principals
Head Financial Secretaries
Special Education Teachers (Resource and Cluster)
Speech-Language Pathologists

FROM:  
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
Special Education Budget Allocations 2020-21

Special Education Budget Allocations for Resource, Cluster Teachers, Speech-Language Pathologists, for the 2020-21 School Year. Please see the attached memo.

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New True Time expectations and adjustments are required by all driver education instructors as outlined in the attached memo and included in the Driver Education Guidelines approved by Cabinet on 7-29-20. The Driver Education Guidelines Employee Signature Agreement form should be signed by each instructor and submitted to Brad Sorensen's office no later than August 17, 2020.
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Published on

DATE:  
July 28, 2020

TO: 
All Schools

FROM:   
John Larsen, Business Administrator
Derek Anderson, Director of Budgets

SUBJECT: 
School Year 2020 – 2021 Budget Allocations

Attached is the fiscal year 2020-21 budget allocations summary. The three charts attached reflect your annual allocations, your carryover from fiscal year 2019-20, and your total budget that is the current year allocation plus carryovers. Also in the total is school startup funds and July budget transfers that are only included in the total budget number. The annual allocations are based off the 2.1 October 1, 2020 projections. These amounts will be updated once the October 1 headcount is complete and will reflect the actual enrollment.

Your 5810 media budget has been increased from the previous year. Please work with Norm Emmerson’s group this year to use this budget fully. This is state funding which should be used up by the end of each year.

Please call or email Derek with any questions.
Ex - 88275
E-Mail – derek.anderson2@jordandistrict.org

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The District has ordered personal protective equipment and supplies for buildings throughout the District. These items will be delivered immediately and throughout the coming days as it arrives at the warehouse. Please be expecting the warehouse to deliver the following:

Hand Sanitizer (1 gallon for each classroom with others for the Principal to distribute where appropriate)

Hand Sanitizer (1/2 gallons for the Principal to distribute where appropriate)

Hand Sanitizer (16 oz size for employees)

Cloth Masks (for employees)

Face Shields (for teachers)

Touchless Thermometers (for the Principal to distribute where appropriate)

Plexiglass sheets (as requested by Principals earlier)

Plexiglass Sneeze Guards (as requested by Principals earlier)

Spray Bottles and paper towels will be distributed through Custodial staff

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Teacher Reimbursement up to $150 for Webcams, Microphones and/or Tripods Purchased for the Purpose of Broadcasting or Recording Lessons in Canvas for Students at Home

Teachers wishing to broadcast or record daily instruction through Canvas will be reimbursed up to $150 for the purchase of a webcam, microphone, and/or tripod.  Receipts for purchases should be submitted to the school’s main office.

Administrative assistants at River’s Edge, South Valley, Kauri Sue Hamilton, all elementary schools, and the five secondary pilot schools should submit reimbursements via the district checkbook as follows:  Submit an e-check request through Skyward for reimbursement to the teacher for the amount spent (up to $150 per teacher).

Administrative assistants at all other schools still using the school checkbook system should submit an NPO to the Accounting Department for each teacher requesting reimbursement (up to $150 per teacher).  The original receipt should be attached to the NPO to document the purchase and the principal and teacher should each sign the NPO.  Please include the teacher’s name, address, and vendor key.

The account to be charged for these reimbursements is:  10 E xxx 7210 1090 650

Teachers exceeding the $150 allocation may apply the excess against their teacher legislative supply allocation.  In order to do this, the teacher will need to retain copies of receipts, subtract $150 from the total spent, record the difference on his/her legislative supply Record of Receipts envelope, and place the receipt copy/documentation inside the envelope.

 

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Dear Principals,

To comply with social distancing and be time efficient, the teacher induction training for 2020-21 will be virtual, through a New Teacher Induction video.

The purpose of the video is to welcome our new teachers to Jordan School District, introduce key personnel and department heads and provide contact information for essential resources.

The New Teacher Induction video will be available on August 10th and should be viewed by all new teachers by August 14th. The video presentation is at the principal’s discretion on date and time; however, we encourage new teachers be provided the opportunity to view the video with their assigned mentor.  For this purpose, please make sure each new teacher has been assigned a mentor by August 10th.

We also encourage all staff members to have an opportunity to view the video. You may want to include the video as part of your teacher training, or to be viewed by teams. The video lasts approximately 25 minutes.

Support in the first year of teaching is crucial in the success, retention and development of teachers.  Receiving support from administrators and colleagues, mentoring and supervision, targeted professional development, and recognition of professional growth is essential for effective teaching.

Ongoing induction training and support will be provided by the Teaching and Learning Department. More information is coming.

 

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The courses have been designed for administrators and teachers to build their knowledge and understanding to instruct using Google tools and the Canvas platform. The courses will provide administrators and teachers with a solid foundation in using Google tools and the Canvas platform to deliver instruction and content to students in a digital learning format. Instructors in the courses will provide feedback and monitor course progression. Course enrollment takes place in JPLS using the course numbers provided below.

JPLS # 101613 - Canvas for Elementary Teachers Online August 2020
JPLS# 101614 - Canvas for Secondary Teachers Online August 2020
JPLS# 101615 - Google Tools for Online August 2020
Further questions, please email Ross Menlove (ross.menlove@jordandistrict.org)

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We are getting very close to the Special Education Summer Conference on August 3rd. This year's conference "Be the Change that Matters" will be held virtually via WebEx. A course has been set up in JPLS to register for the conference.
To register for the conference please go to JPLS and sign up for course #101604.
 
To select the classes you would like to attend, use the Google Forms link  https://forms.gle/D2tDfveLybR3Gf1DA  and the class links for your choices will be sent to you prior to the conference. Choose one class per session for a total of 3 classes. A class specific to administrators will be offered each session.
 
Those who qualify will receive a stipend for attending. A qualifying staff member would include, Special Education Resource and Self Contained Support Classroom Teachers, SLPs, School Psychologists and Counselors, BCBAs, Itinerant providers, Nurses, etc. Those who already have this as a contract day, such as administrators and those on a flex calendar who have chosen this day as a contract day, do not qualify for the stipend. If you are attending from outside the Special Education department at the request of your Administrator or classroom Special Education teacher, arrangements for compensation will need to be discussed with your school Administrator. Classroom assistants, aides and general education teachers are not eligible for the stipend or hourly pay through the Special Education department as it is not required to attend.
Attached are the schedule of classes for the conference and a document with the Bio's for each of the presenters. We hope to "see" you there!
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Published on

Date:
July 20, 2020

To:
Secondary School Principal
Secondary School Financial Secretaries

From:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant/Internal Auditor

Subject:
Unclaimed Property

 “The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”

For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2020.  Checks written BEFORE July 1, 2019 AND not cashed by June 30, 2020 are considered unclaimed property.

Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them.  If you cannot locate a student or payee, then the money must be sent to the State.  It is preferable to void an old check and reissue a new one than to send the money to the State.  Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed.  Nor may a school take uncollected refunds and add the money back into school accounts.  It is illegal.  If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided.  Otherwise, the State will consider a voided check without documentation to be unclaimed property.

Attached is a reporting form that must be completed and sent to Jason Mott by Friday, September 25, 2020 along with a school check written to Jordan School District for the amount of reported unclaimed property.  If you have no unclaimed property, report $0.00.

All individual items that are under $50 per item may be combined and reported in one lump sum.  For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items.  You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column.  You do not need to report each item less than $50 individually.

Checks issued prior to July 1, 2019 that are currently outstanding should be voided in Skyward.  You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.

Please call Jason Mott at (801)567-8388 with any questions.

 

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Published on

DATE: 
Thursday, July 17, 2020

TO:  
Elementary School Principals
Middle School Principals

FROM:  
Shelley Nordick, Ph. D., Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
Research Project

The Research Review Committee has reviewed a research project in which your school has been asked to participate.

Project Title:     Solving the 2 Sigma Problem with Khan Academy: A Pilot Study

Applicant:     Joe Price, BYU-Provo

The project has been approved by the District Research Review Committee. The applicant has been directed to contact you to discuss the extent of the project and to obtain your permission to conduct the study at your school. Participation in the study is at your discretion. If you have questions or concerns relating to participation, please contact Ben Jameson at 801-567-8243.

Thank you for your assistance.

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Published on

DATE:   
June 20, 2020

TO:  
All Elementary, Middle, and Traditional High School Principals

FROM:     
John Larsen, Business Administrator
Derek Anderson, Director of Accounting, Budgets, and Audits

SUBJECT:  
New School Budget Allocations Transfer Process

Starting for School Year 2020-2021, a new process for school allocation budget transfers will be in place. If you are needing to do a school allocation budget transfer you may do so at any time.

There is now a form on the District website on the accounting page. The web address is https://jordandistrict.org/departments/accounting/.

Please see attached memo for full instructions and sample accounting page.

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Published on

DATE:    
July 14, 2020

TO:   
All Elementary, Middle, and Traditional High School Principals

FROM:   
John Larsen, Business Administrator
Derek Anderson, Director of Accounting, Budgets, and Audits

SUBJECT:  
Starting School Allocation

 Attached is your new allocations for the upcoming school year. Please know these are subject to change based off the upcoming October 1 headcount. These amounts do not reflect any transfers that have been submitted or carryover amounts from the prior year.

If you have any questions please contact Derek at derek.anderson2@jordandistrict.org. Once the carryovers and transfers are completed an updated sheet will be sent out.

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Published on

DATE:
July 9, 2020

TO:  
Jordan School District Administrators

FROM: 
District Administration

SUBJECT:   
2020-21 Annual Administrative Leadership Conference

You are invited to attend the annual Jordan School District Administrative Leadership Conference, “Be Curious, Be Intentional, Be United,” scheduled on Wednesday, August 5, 2020 at Copper Mountain Middle, Elk Ridge Middle and Mountain Creek Middle.

We will begin in the auditorium at your scheduled time and location (see schedule below). A grab and go snack will be provided during the break. Space will be limited. If you have an intern you would like to have attend please talk with your AOS before inviting them.

It will be our privilege to hear from nationally recognized generational research consultant, Kim Lear, who will provide us with key insights about how we can all move forward together.

Plan on bringing an electronic device in order to access the agenda and conference materials.

Appropriate dress for the conference is business casual. We, respectfully, ask that everyone follow appropriate safety precautions, including facial coverings and spaced seating. We look forward to seeing everyone, in person, again!

Secondary Administrators                                       
Copper Mountain Middle
12106 Anthem Park Boulevard
Herriman
8:00 – 12:30 pm

Elementary Administrators & Special Schools
Elk Ridge Middle
3659 W 9800 S
South Jordan
8:00 – 12:30 pm

Department Administrators
Mountain Creek Middle
5325 W Bingham Rim Road
South Jordan
1:30 – 3:30 pm

 

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Published on

DATE:   
Thursday, July 9, 2020

TO:  
All Principals

FROM:    
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:   
ELL Assessment Profile Dashboard

An assessment profile for ELL students has been created with next year’s projected enrollment data included. Those with a Tableau Viewer account may look up individual EL students to see longitudinal WIDA, SAGE/RISE, Utah Aspire Plus, ACT, and Acadience Reading assessment data all based on next year’s enrollment at your school.

This dashboard will be useful as schools identify and target EL students for extra support, remediation and enrichment for the 2020-21 school year.

Tableau users may access this dashboard here:
https://10az.online.tableau.com/ - /site/benstableau/views/ALS_NextYear_Student_Profile/ALSNextYearStudentProfiles?:iid=1

Explore > Student Profiles > ALS Next Year Student Profile

Please contact Brooke Anderson or Ben Jameson with questions about understanding or using this dashboard.

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Published on

DATE:  
Thursday, July 9, 2020

TO:   
All Principals

FROM:  
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:     
Formative Assessment Trainings as Preparation for Fall School Reopenings

Student's prior learning and current needs vary a lot in a good year; under current circumstances, those differences will likely be more profound. There are no pre-packaged tests that will figure out what each student needs, but teachers can use formative assessment processes to build responsive instruction. The Evaluation, Research, and Accountability Department is offering a course on building and using assessments. The Canvas course, JPLS course #101586 - Assessment for Learning, will be open for enrollment on July 17 with three modules to start with. Each module is designed as a stand-alone learning experience and they do not need to be completed in order:

  1. RISE Benchmarks: Teachers will learn how to select and administer these tests, as well as how to view the results. A protocol to help teachers use benchmarks to examine student learning gaps is included. Completion time should be 2-3 hours.
  2. Learning Progressions: Teachers will isolate an essential skill or concept from an essential standard, then develop a hierarchy of what must be learned first, next, last, etc. By the end of the module, teachers will produce an anchor chart for use with students, as well as formative assessment and enrichment opportunities that can be immediately implemented for fall instruction and remediation. Completion time should be 4-5 hours. This complements the information presented by Kim Rathke, formative assessment specialist at USBE, in her course:https://usbe.midaseducation.com/site.php?page_id=1210&subpage=1275&course_id=58224
  3. Pre-Assessment: Teachers will learn the various forms and purposes of pre-assessment, and follow steps to create a pre-assessment of their own. The emphasis of this module is using pre-assessments to see student needs and support differentiated instruction. Completion time should be 4-5 hours.

The self-enroll link for teachers is https://jordanpd.instructure.com/enroll/D4PT6K and the course number in JPLS is 101586. If you would like to arrange in-person or blended (recommended!) training for faculty, please email Brooke Anderson at brooke.anderson@jordandistrict.org with dates and times.

Principals may wish to consider allocating professional development funding to incentivize teachers to take these courses over the summer as they prepare to identify and fill learning gaps this fall.  Principals are encouraged to send this information to their teachers.

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Published on

DATE:  
Thursday, July 9, 2020

TO:  
All Principals

FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:    
Assignment Completion Dashboards

A new series of dashboards have been published to your Tableau Viewer accounts. Brooke Anderson mined assignment completion data for the 2019-20 school year. You will be able to see aggregate assignment completion percentages for all students as well as at-risk demographics, particularly for the months of March, April and May when instruction was provided remotely.

These dashboards are meant to help administrators view trends of student assignment completion and points earned from August 2019 to May 2020. Student demographic filters are included so viewers can explore varying outcomes between different student populations. An individual student profile is included, along with a sortable list of students with the highest missing assignment rates to aid school administrators in identifying students for learning support.

Secondary Assignment Completion dashboards may be found here:
https://10az.online.tableau.com/ - /site/benstableau/workbooks/1632219/views

Explore > Student Profiles > COVID_AssignmentCompletion_Gaps_Sec

 

Elementary Assignment Completion dashboards may be found here:
https://10az.online.tableau.com/ - /site/benstableau/workbooks/1637091/views

Explore > Student Profiles > COVID_AssignmentCompletion_Gaps_Elem

Brooke also created a screencast for the elementary and secondary dashboards that explains how they function and how school administrators might use them to target students for extra learning support as schools reopen this fall. Those screencasts are available on the Evaluation, Research & Accountability website under the tab entitled Tableau Dashboards or you may use the direct link here:  https://drive.google.com/drive/folders/1tCzj7mfwlKVbVD7feamUhXqNkJrLJFNz?usp=sharing

Please contact Brooke Anderson at brooke.anderson@jordandistrict.org with any questions or to request additional information metrics added to the views.

Principals may also contact Brooke or Ben Jameson if you would like to meet virtually to go over your school’s data and start developing support lists with one of them.

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Published on

DATE:
Thursday, July 9, 2020

TO:   
High School Principals

FROM:  
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT: 
Release of 2020 ACT 11th Grade Administration Tableau Dashboard

A new series of dashboards containing 2020 ACT 11th Grade Administration data have been pushed out to your Tableau Viewer accounts. These dashboards will provide visualizations for the following:

  • District level composite score and benchmark data
  • School level composite score and benchmark data
  • Reporting category performance for each subtest (English, Math, Reading and Science)
  • A school comparison of composite scores and benchmarks
  • Student level data

Each dashboard will contain the following additional information:

  • Data from 2016 to 2020
  • Filters for student groups (chronic absenteeism (absent 10+ days), economically disadvantaged, gender, ELL, race/ethnicity, and special education)
  • Full academic year students (enrolled in your school 160+ days)

Please contact Ben Jameson for questions or additional information about these data.

You may access your ACT dashboards here:
https://10az.online.tableau.com/ - /site/benstableau/workbooks/1638028?:origin=card_share_link

Explore > ACT 11th Grade Administration Analysis – ACT 11th Grade Administration, 2016-2020

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