Jordan School District
As you are aware, the Board delayed the start of school by 5 days. Up to 8 hours of principal-directed professional development or training may be used during the week of August 17-21. Faculty meal time is not counted as part of this time.
School plans for the week of August 10-14 may remain in place. Please remember to give as much time as possible to teachers for classroom preparation.
Classroom assistants are being allocated to help with any needs due to the COVID-19 pandemic. This may include covering classes when substitutes are not available. These positions are being funded through the CARES Act for the 2020-21 school year. Principals may post, interview, and hire immediately. Hiring ratios are as follows:
Elementary: One 25-hour assistant
Middle: One 25-hour assistant and one 17-hour assistant
High: Two 25-hour assistants
Specialized Schools: One 25-hour assistant
The position will be a lane 1, 2, or 3 depending on their highly qualified status. The normal process will decide the lane placement.
Budget Code: 10 E xxx 7211 1084 165
Access the Google document HERE to see an outline of components to include as you plan your Friday schedules. These plans should be reviewed with your AOS prior to sharing the plan with employees and parents/guardians.
The attached lunch schedule will be in effect for the week of August 17-21 only. See notes in Friday Schedule Outline.
Administrators:
In accessing the document you must make a copy of it and save it to your own drive in order to complete the document.
The plan must be approved with your AOS and posted on your District website prior to the first day of school.
Click HERE to access the google doc.
1) Rubber bands are being delivered to schools to wrap around the necks of the large hand sanitizer bottles to limit the amount of sanitizer coming out with a single push.
2) Although students are expected to bring masks from home, USBE provided masks intended for student use which will be distributed to schools from the warehouse. We did not receive sufficient quantities for every student. We will be distributing these masks to schools based proportionately on their 2.1 enrollment projections. These masks can be distributed or used at the Principals discretion. For example, they could be held at the office for students who forget a mask or to be given to students who may have a harder time obtaining a mask. Important - Elementary Schools - please remove the paper insert in the masks which show underwear before handing out to students.
3) Although staff are expected to bring masks from home, the District is providing 2 masks with a white "J" on the right cheek for each employee. The warehouse will be delivering these masks to schools and buildings soon.
4) Lighter, more temporary face masks continue to be available for order by schools or departments from the District Warehouse.
5) Please work with your head custodian to see that each classroom has a paper towel dispenser, with paper towels, and a cleansing spray bottle.
6) If you have a need for a clear face mask contact your AOS.
Middle School Administrators and Administrative Assistants,
During Principals’ Meeting on September 17, 2019, I met with principals at each level to discuss the space available process. During the Middle School Level Meeting, all middle school administrators agreed to the following when awarding space available permits:
In the event you would like to move forward with the above-mentioned process, we have a few favors to ask of you. First, I would encourage you to send a Skylert message to your community indicating the space available permit application window ends at the end of the day on Friday, August 14. Second, please keep all space available permit applications you receive in a folder at your school until the window closes. Then send all space available permit applications to the Department of Transportation either on your way out the door on Friday, August 14 or first thing as you get to school the morning of Monday, August 17. Please do not include any space available permit requests received on Monday, August 17 with the requests received during the space available permit application window. Last, any space available permit requests you receive after Friday, August 17 must be time stamped in order for us to award permits based on first come first served.
If you simply want to award space available permits based on farthest distance from the school, let me know you would like to stick with the original process and our routers will plan accordingly.
Don’t hesitate contacting me with any questions you may have.
Please see document below "State Standards, District Policies and Transportation Guidelines" or CLICK HERE to access the document online.
Thanks,
Paul Bergera
Director of Transportation
Jordan School District
Attached are the Spectator Protocols (meant for you) & Spectator Agreement Forms (meant for parents/student) that were created after discussion with other district representatives as well as from the high school meeting where these items were developed.
DATE:
July 27, 2020
TO:
Principals
Head Financial Secretaries
Special Education Teachers (Resource and Cluster)
Speech-Language Pathologists
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Special Education Budget Allocations 2020-21
Special Education Budget Allocations for Resource, Cluster Teachers, Speech-Language Pathologists, for the 2020-21 School Year. Please see the attached memo.
DATE:
July 28, 2020
TO:
All Schools
FROM:
John Larsen, Business Administrator
Derek Anderson, Director of Budgets
SUBJECT:
School Year 2020 – 2021 Budget Allocations
Attached is the fiscal year 2020-21 budget allocations summary. The three charts attached reflect your annual allocations, your carryover from fiscal year 2019-20, and your total budget that is the current year allocation plus carryovers. Also in the total is school startup funds and July budget transfers that are only included in the total budget number. The annual allocations are based off the 2.1 October 1, 2020 projections. These amounts will be updated once the October 1 headcount is complete and will reflect the actual enrollment.
Your 5810 media budget has been increased from the previous year. Please work with Norm Emmerson’s group this year to use this budget fully. This is state funding which should be used up by the end of each year.
Please call or email Derek with any questions.
Ex - 88275
E-Mail – derek.anderson2@jordandistrict.org
The District has ordered personal protective equipment and supplies for buildings throughout the District. These items will be delivered immediately and throughout the coming days as it arrives at the warehouse. Please be expecting the warehouse to deliver the following:
Hand Sanitizer (1 gallon for each classroom with others for the Principal to distribute where appropriate)
Hand Sanitizer (1/2 gallons for the Principal to distribute where appropriate)
Hand Sanitizer (16 oz size for employees)
Cloth Masks (for employees)
Face Shields (for teachers)
Touchless Thermometers (for the Principal to distribute where appropriate)
Plexiglass sheets (as requested by Principals earlier)
Plexiglass Sneeze Guards (as requested by Principals earlier)
Spray Bottles and paper towels will be distributed through Custodial staff
Teacher Reimbursement up to $150 for Webcams, Microphones and/or Tripods Purchased for the Purpose of Broadcasting or Recording Lessons in Canvas for Students at Home
Teachers wishing to broadcast or record daily instruction through Canvas will be reimbursed up to $150 for the purchase of a webcam, microphone, and/or tripod. Receipts for purchases should be submitted to the school’s main office.
Administrative assistants at River’s Edge, South Valley, Kauri Sue Hamilton, all elementary schools, and the five secondary pilot schools should submit reimbursements via the district checkbook as follows: Submit an e-check request through Skyward for reimbursement to the teacher for the amount spent (up to $150 per teacher).
Administrative assistants at all other schools still using the school checkbook system should submit an NPO to the Accounting Department for each teacher requesting reimbursement (up to $150 per teacher). The original receipt should be attached to the NPO to document the purchase and the principal and teacher should each sign the NPO. Please include the teacher’s name, address, and vendor key.
The account to be charged for these reimbursements is: 10 E xxx 7210 1090 650
Teachers exceeding the $150 allocation may apply the excess against their teacher legislative supply allocation. In order to do this, the teacher will need to retain copies of receipts, subtract $150 from the total spent, record the difference on his/her legislative supply Record of Receipts envelope, and place the receipt copy/documentation inside the envelope.
Dear Principals,
To comply with social distancing and be time efficient, the teacher induction training for 2020-21 will be virtual, through a New Teacher Induction video.
The purpose of the video is to welcome our new teachers to Jordan School District, introduce key personnel and department heads and provide contact information for essential resources.
The New Teacher Induction video will be available on August 10th and should be viewed by all new teachers by August 14th. The video presentation is at the principal’s discretion on date and time; however, we encourage new teachers be provided the opportunity to view the video with their assigned mentor. For this purpose, please make sure each new teacher has been assigned a mentor by August 10th.
We also encourage all staff members to have an opportunity to view the video. You may want to include the video as part of your teacher training, or to be viewed by teams. The video lasts approximately 25 minutes.
Support in the first year of teaching is crucial in the success, retention and development of teachers. Receiving support from administrators and colleagues, mentoring and supervision, targeted professional development, and recognition of professional growth is essential for effective teaching.
Ongoing induction training and support will be provided by the Teaching and Learning Department. More information is coming.
The courses have been designed for administrators and teachers to build their knowledge and understanding to instruct using Google tools and the Canvas platform. The courses will provide administrators and teachers with a solid foundation in using Google tools and the Canvas platform to deliver instruction and content to students in a digital learning format. Instructors in the courses will provide feedback and monitor course progression. Course enrollment takes place in JPLS using the course numbers provided below.
Join us on August 3, 2020. Multiple sessions offered between 8:30 a.m. - 4:30 p.m.
Register in JPLS. See attached flyer for all the information.
Date:
July 20, 2020
To:
Secondary School Principal
Secondary School Financial Secretaries
From:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant/Internal Auditor
Subject:
Unclaimed Property
“The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”
For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2020. Checks written BEFORE July 1, 2019 AND not cashed by June 30, 2020 are considered unclaimed property.
Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them. If you cannot locate a student or payee, then the money must be sent to the State. It is preferable to void an old check and reissue a new one than to send the money to the State. Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed. Nor may a school take uncollected refunds and add the money back into school accounts. It is illegal. If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided. Otherwise, the State will consider a voided check without documentation to be unclaimed property.
Attached is a reporting form that must be completed and sent to Jason Mott by Friday, September 25, 2020 along with a school check written to Jordan School District for the amount of reported unclaimed property. If you have no unclaimed property, report $0.00.
All individual items that are under $50 per item may be combined and reported in one lump sum. For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items. You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column. You do not need to report each item less than $50 individually.
Checks issued prior to July 1, 2019 that are currently outstanding should be voided in Skyward. You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.
Please call Jason Mott at (801)567-8388 with any questions.
Click HERE to access the updated Elementary, Secondary, and District Mileage Tables. They can found under Accounting, Budgets & Audits.
DATE:
Thursday, July 17, 2020
TO:
Elementary School Principals
Middle School Principals
FROM:
Shelley Nordick, Ph. D., Administrator of Teaching & Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Research Project
The Research Review Committee has reviewed a research project in which your school has been asked to participate.
Project Title: Solving the 2 Sigma Problem with Khan Academy: A Pilot Study
Applicant: Joe Price, BYU-Provo
The project has been approved by the District Research Review Committee. The applicant has been directed to contact you to discuss the extent of the project and to obtain your permission to conduct the study at your school. Participation in the study is at your discretion. If you have questions or concerns relating to participation, please contact Ben Jameson at 801-567-8243.
Thank you for your assistance.
DATE:
June 20, 2020
TO:
All Elementary, Middle, and Traditional High School Principals
FROM:
John Larsen, Business Administrator
Derek Anderson, Director of Accounting, Budgets, and Audits
SUBJECT:
New School Budget Allocations Transfer Process
Starting for School Year 2020-2021, a new process for school allocation budget transfers will be in place. If you are needing to do a school allocation budget transfer you may do so at any time.
There is now a form on the District website on the accounting page. The web address is https://jordandistrict.org/departments/accounting/.
Please see attached memo for full instructions and sample accounting page.
