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Category: Other Administrators

Published on

DATE:  
May 8, 2016

TO:
All School Principals

FROM:  
Luann Leavitt, Planning and Student Services

SUBJECT: 
Transferring Student Permanent Records; JSD Policy AS61

The following information is provided to clarify procedures regarding this subject:

  • A parent release is not required when transferring student records from one school to another.
  • Any school receiving a written request to forward a copy of a transferring student’s record to the new school shall comply within 30 days of the request, and within 10 days of the request for a military child’s records, unless the record has been flagged as a “Missing child,” in which case the copy may not be forwarded and the requested school shall notify the police department.
  • Transfer the ORIGINAL records for students in grades K through 8.
  • A CERTIFIED COPY of the cumulative/permanent record along with the original health record (Utah School Immunization Record) of students in grades 9 through 12 shall be transferred to requesting schools outside of Jordan School District. The ORIGINAL RECORDS and a copy of the health record of students in grades 9 through 12 shall be archived at the Jordan District high school.
  • Maintain a record of the date the record transfer request was received and the date and school where the record was sent.

 

Published on

DATE:  
April 27, 2016

TO:   
School Psychologists

FROM:   
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Fulvia Franco, Program Specialist – Guidance

SUBJECT:
May School Psychologists’ Meeting

A school psychologists’ meeting has been scheduled for Friday, May 6, 2016, from 12:00 to 3:30 p.m. at the Jordan School District Auxiliary Services Building Auditorium (7905 South Redwood Road). We will begin with an end-of-the-year potluck luncheon. Melisa Genaux, Jordan School District Autism Specialist, will provide us with a training, “High Functioning Autism: Part II.”

Part-time Staff: I would appreciate it if you could adjust your schedules in order to attend this meeting.

Cc: Principals

Published on

The Principal Meeting scheduled for May 3, 2016 will be held at the Auxiliary Services Building.  The meeting was previously scheduled for the JATC South.

A beverage service will be provided in the morning and a catered meal from Salsa Leedos Mexican Grill for lunch.

LifeTouch will also be updating everyone's picture.  The District picture directory is quite outdated and inconsistent with different picture backgrounds. Everyone attending the meeting needs to plan on having their picture taken that day.  Thank you!

Published on

DATE:
April 28, 2016

TO:
All Principals, Directors and Coordinators

FROM:
June LeMaster, Ph.D., Administrator, Human Resources
Brent Burge, Human Resource Administrator - Classified

SUBJECT:
Classified Assistant Employment Evaluations for the 2015–2016 School Year

As the end of the school year is fast approaching, it is time to complete employee performance evaluations for all part-time assistants.  The evaluation documents are crucial in justifying employee terminations or unemployment claims.

All forms are available on the HR website on the “Admin Only” or the “Secretary Connections” page under the “Part Time Classified Evaluations” link.

You will find the following forms:

  • Part-Time Classified Assistant Evaluations Guideline -outlining the procedure for evaluating part time employees in your school/department.
  • Assistants-Employment Review/Status form

It is important you meet with each assistant for his/her evaluation. In each evaluation, the employee must be informed of his/her employment status for the upcoming year and the employee’s signature is required.

As part of your meeting with each assistant, please remind them that part-time employees with Jordan School District are considered "at will". That is, either the employee or Jordan School District may end the employment relationship at any time, for any reason, or for no reason.  There is no expectation of continued or guaranteed employment.

If you have any questions or if you need additional help, review the evaluation guideline on the website or you may contact our office at 801-567-8224.

Thank you for your assistance.

Published on

The “License Renewal 4th and Final Notice – Notice of Termination” letter is due to HR on or before  Friday May 6, 2016.  This letter is for those educators whose license will expire on June 30, 2016 but have not yet renewed their license. These letters were sent via district mail to you on Tuesday April 26th and you should receive them today or tomorrow.

Please meet with the educator and explain:

  • That licensure is a condition of employment and they will need to have their licensure completed AND posted by June 30, 2016.
  • That the steps of relicensure or upgrade are included on the letter.
  • At this point in the year, they will need to make this a priority if they are to complete the process and have their license posted by June 30, 2016.
  • This is the fourth (4th) license renewal reminder from HR. (They have received reminders from USOE as well)
  • That this is their thirty (30) day notice of termination should they fail to obtain adequate licensure by June 30, 2016.
  • If they have begun the process please thank them but still complete the form – as their license is not yet posted.

Both you and the educator will need to SIGN and DATE the letter (use blue ink please).

Return the signed letter to HR (you should keep a copy and give one to the educator) on or before Friday May 6, 2016.

Published on

The JSD Surplus Warehouse is up and running.  We want to thank the schools and departments who have been diligent in turning in their paperwork.  We currently have an auction and reallocation on PublicSurplus.com for those who maybe looking for items for your school/department.

We also have made a few time frame changes to the Surplus Guidelines we sent out.  The changes are as follows:

  1.  After surplus items have been picked up and processed, all items deemed usable for schools will go on the PublicSurplus.com website for reallocation.  Items on reallocation are available for only schools to view. All surplus items will be on reallocation for (2) weeks; they then will roll over into auction on PublicSurplus.com. To access reallocation items you will use your login and password that you created from the link we sent you previously.  If you do not know if you have a login or have forgotten it please contact the Surplus Warehouse. They can tell you your login but they do not have access to your password unless you sent it in.  If you are interested in looking at an item for your school, you may view them Monday through Friday 8:00 a.m. to 3:30 p.m.or by appointment. Please contact the Surplus Warehouse at (801) 567-8709 to schedule an appointment.

If there are any questions, please contact Corie Fuller, Karen Barnes or Kris Wishart in Fixed Assets/Surplus Warehouse.

Published on

On May 10, 2016, Utah Retirement Systems is offering a presentation regarding pension plans for Tier 1 and Tier 2 contracted employees.

See flyer below for more information. Please share with your faculty and staff at the school.

Published on

The May 3rd Principal Meeting will be held at the JATC South building.  LifeTouch will be taking pictures of all principals to update the Principal Directory at the District Office and Auxiliary Services buildings.  We look forward to seeing your smiling face that morning!

Published on

DATE:
March 24, 2016

TO:
All Principals and Directors

FROM:
June LeMaster, Ph.D., Administrator, Human Resources
Travis Hamblin, Administrator, Licensed
Brent Burge, Administrator, Classified

SUBJECT:
Employee Attendance at Relative's Graduation Exercises

For the past several years, Jordan School District high school graduations have been scheduled off-campus and starting times have varied considerably.  This year, high school graduation exercises are on Thursday, June 2nd.

Principals and Directors are encouraged to direct parents or grandparents who may wish to attend these graduations, but who are scheduled to work in their own locations to District Policy DP335 NEG.  This policy specifically states: "Personal leave shall not be taken during the first five days and last five days that students are in school except...to attend to personal or business matters which require the employee's attendance and scheduling is beyond the employee's control."

Since graduation scheduling is beyond the employee's control, it is the expectation that immediate supervisors will cooperate and provide employees who may fall into this category, an opportunity to attend graduation ceremonies of family members.

Employees are responsible for requesting a substitute through the AESOP system, if applicable.  In the “Notes to Administrator” box, the employee should add graduation along with his/her relationship to the graduate.

Any questions should be directed to the appropriate Administrator of Schools.

Cc:  Administrators of Schools

JL/am