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Category: Other Administrators

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The holiday season is here! We are all excited to celebrate and relax with our families and friends over our long winter break. This is a great time to talk to students about traditions they do celebrate with their families--whether they fall in this month or not. Enjoy the season!

The full newsletter can be found at the link below.

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The following are reminders to keep in mind when completing evaluations. 

Full UETS-based JPAS -- Teachers on a full UETS-based JPAS will upload student performance information (SLO) and stakeholder input in place of completing the interview portion of the JPAS. Teachers can upload the documents directly from their computer by logging into Perform and choosing “My Folder” -- “Evidence” -- “Add Artifact.” Teachers are asked to name the file and can then choose to upload a document from the computer or add a URL. 

  • Student growth can be recorded on the form that was previously sent out in this issue of JAM. Please review the instructions and make sure teachers have the form for uploading. If any other documentation is being used, please  ensure  that the document includes: 
    • The core standard
    • A growth target
    • Pre assessment information (include dates and scores)
    • Post assessment information (include dates and scores)
    • A summary of student growth
  • Stakeholder input could include climate survey information, copies of emails or descriptive phone logs. The intent is to show personalized communication with parents.

Administrators may access evidence by logging into Perform and  selecting “My Staff” -- “Staff” -- the individual teacher’s Folder -- “Evidence.”  (No action is required.)

The first cycle for provisional and probationary teachers is due December 21, 2022.

Adding Observation Data into Perform (Action Required)

  • Forms must be entered into Perform the day of the observation or at the latest the next day. This is to ensure that policy and procedure are followed and evaluations do not end up out of compliance. 
  • Summative Score Form
    • This form will generate the score for you to view before meeting with teachers. You simply click on Go to Form next to the summative form and then click on Save Progress. This will generate the score so administrators may prepare for the professional development meeting. 
    • This form should not be submitted until the end of the professional development meeting with the teacher. This is due to the goal requirement. 

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School districts are required to keep special education records five years past the student’s twenty-second birthday.  In compliance with the Family Educational Rights and Privacy Act (FERPA), Jordan School District must notify parents and afford them the opportunity to receive special education records before destruction of those records can occur.

As of January 31, 2023, such notice will have been advertised to parents for students whose birthdates are prior to September 1995 (i.e., students who are 27 years of age).  Any records for students over the age of 22 will be stored off site until they are ready to be destroyed when the student turns 27 years of age.

Please see the attached memo for instructions for storage and destruction of Special Education Records.

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The Central Warehouse has KN-95 masks available to any district employee that would like them. They come in boxes of 40 for adults and 100 for youth. If you would like a box, please go through your school/department administrative assistant to place an order through Skyward inventory. The details are as follows:

Mask KN95 Adult - #5800861; 40 Masks per box
Mask KN95 Child - #5800862; 100 Masks per box

Warehouse personnel will deliver to the front office on your regularly scheduled stockroom order day, so please indicate in your notes who is requesting them. You can also request a will call pick up if that is more convenient for the employee to pick them up at the ASB. 

AVAILABLE ONLY WHILE SUPPLIES LAST!

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Christmas for Kids provides a little bit of Christmas cheer for students in Jordan District that would otherwise go without during the holiday season.

These deserving students are carefully selected by school counselors, administrators and Jordan School District specialists due to extreme need and personal circumstances.

Please consider giving your time and resources this year to support a deserving middle or high school student in Jordan District!

Visit our website for more information and to register to chaperone or donate.

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Please see the attached letter and flyer regarding opportunities to receive a free COVID-19 Omicron Booster.

The County Health Department would like you to consider posting the attached flyer in your employee breakroom, on a community bulletin board, or in any common or high-visibility space in your building or facility.

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If you are a contracted employee and need to take Annual/Personal Leave before or after Martin Luther King Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Window
Martin Luther King January 16, 2023 Dec. 2 – Dec. 12, 2022

Annual/Personal Leave Taken Before or After a Holiday 2022-2023

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  • The WIDA testing  Window is open from Jan. 5th – Mar. 3rd
    • Make sure all students have been identified as a language learner and been given the screener so they can take the WIDA during this testing window.
  • Admin workshops for compliance (District Office, rooms 122 & 123)  
    • Dec. 1st, 9 AM-12 PM
    • Jan. 5th 9 AM-12 PM
    • Jan. 12th 9 AM-12 PM (D.O. room 129 A)
  • ELD Quarterly meeting
    • Thursday, Dec. 8th, 1 PM-3 PM
  • Title III Compliance due
    • Friday, January 13, 2023

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District allocations for individual schools were updated in Skyward on November 15.  Adjustments were made based on the October 1 headcount.  Carryforward balances and transfer requests are included in the total allocation.  See the following attachments:

  • Student estimate compared to October 1 headcount.
  • Estimated District Allocation compared to October 1 adjustment.

Please review these adjustments and contact Natalie Grange (801) 567-8312 with any questions or concerns.

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DATE:
November 10, 2022

TO: 
Jordan School District Employees

FROM: 
Carolyn Gough, Teaching and Learning Administrator
Norman Emerson, Instructional Support Services Consultant

SUBJECT:  
Liquidation and Distribution of District Instructional Media Materials

As a result of the availability of digital instructional media, the District IMC will discontinue its collection of recorded media materials, consisting mainly of DVDs and VHS cassettes that have been available for checkout. Schools and District employees who are interested in any of these materials may obtain them according to the schedule outlined below (instructions on how to view the collection’s contents may be found here). Since school media collections are managed by teacher-librarians and media assistants, they will be given the first opportunity to select materials on a first come, first served basis. After that, any other District employees who are interested in obtaining the materials for classroom use may do so.

The collection is housed at the Auxiliary Services Building (Entrance D) and items will be available for pickup from 7:30 a.m.-4:00 p.m. according to the schedule below. Upon arrival at the ASB, individuals should check in with Susy Peterson, who will provide assistance in locating the desired items. Those wishing to pick up materials must come with the titles and catalog numbers of the items they want.

The liquidation will take place as follows:

  • December 5-9, 2022 Teacher-librarians and media assistants may select and remove materials for their schools’ media collections.
  • December 12-16, 2022 Teachers and other District employees may select and remove materials for their classroom media collections.

Any IMC materials remaining after December 16, 2022 will be surplused and materials will no longer be available for checkout.

Please contact Norman Emerson at 801-567-8364 if you have any questions.

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Jordan School District Board authorizes up to four (4) full-time employees to be selected for leave.

Sabbatical Leave
Sabbatical leave provides a 1-year leave for professional study. Educators who have completed at least 7 years of continuous service in JSD may apply. Employees on sabbatical leave receive one-half of their salary. Please read Policy DP333 Neg – Sabbatical Leave for complete information. Applications are reviewed by the Local Professional Improvement Committee and approved by the Board.

Educational Leave
Educators who have worked in Jordan School District for at least three (3) consecutive years may apply for an Educational Leave. Educational leaves are for continued study and must include an outline of studies along with the application. Please read Policy DP332 NEG – Educational Leave for complete information. Educational Leave is without pay.

Applications for 2023-2024 Sabbatical and Educational Leaves are due February 1, 2023. Additional questions can be referred to Chris Westra, 801-567-8657.

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DON’T FORGET! OPT OUT OF YOUR DISTRICT PRINTED W-2 by going to Skyward’s Employee Access by Midnight on December 11, 2022

Choose the electronic W-2 by selecting the “I do not need a printed copy”…

Opt out and win one of many prizes! A drawing for the prizes will be held on December 12th. Employees will be contacted. See the flyer below for details.

 

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The first lady is hosting a virtual symposium focused on educator mental health and would love to extend an invitation for school secretaries and staff to attend. Please share this with the teachers and staff at your school.

Dear Friends,

I want to sincerely thank you for the incredible work you do in Utah’s schools. While I am in the unique position of first lady, I want to do all I can to uplift and sustain the educators of our state. We received great feedback from our first ever in-person educator wellness conference last summer and will be hosting an upcoming virtual event to continue the conversation about educator wellbeing.

I am thrilled to invite everyone in your school to The Show Up for Teachers Virtual Symposium on November 12, 2022 from 8:30-11:30 am. Please share this invitation with your school community.

Kim Strobel, an internationally-known speaker and expert on the science of happiness will be our keynote speaker. In addition, we will hear from local education and government leaders and enjoy a live Q&A with a licensed therapist.

Registration is free to ALL educators and school staff. USBE will offer three relicensure credits to qualified attendees. For registration, please go to www.ShowUpUtah.org/wellness.

-Utah First Lady Abby Cox

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Just a reminder that our annual Utah Skyward User Conference is scheduled for next Wednesday, November 16th. The conference will be held in person this year at Alpine School District.

This conference is an opportunity to learn about Skyward directly from the source as most sessions are being presented by Skyward staff. There are some fantastic sessions being offered this year, including Admin Bootcamp, Communication Tools, Discipline, Data Mining for Beginners, Data Mining for Advanced Users, and Skyward Tips & Tricks.

Please see the attached agenda for additional details. We hope to see you there!

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DATE:  
November 1, 2022

TO:  
District Administrators

FROM: 
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Scott Festin, Consultant, Planning & Enrollment
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT:  
Fall Enrollment as of October 1, 2022 - REVISED

Attached to this memo is District enrollment as of October 1, 2022.

These totals are revised and approved by the State Board of Education.