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Category: Other Admin Info

Published on

DATE:
December 1, 2017

TO:
High School and Center-Based School Principals
High School Special Education Team Leaders

FROM:
Laura Finlinson, Admin. of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:
Destruction of Special Education Records

School districts are required to keep special education records five years past the student’s twenty-second birthday. In compliance with the Family Educational Rights and Privacy Act (FERPA), Jordan School District must notify parents and afford them the opportunity to receive special education records before destruction of those records can occur.

As of December 1, 2017, such notice will have been advertised to parents for students whose birthdates are prior to September, 1991 (i.e., students who are 27 years of age).  Any records for this time period that have not been requested by January 31, 2018 should be submitted for destruction following the procedures identified below:

  1. A list must be submitted to the special education teacher specialist assigned to your school which identifies each student’s name, birthdate and student number for all files to be destroyed.
  2. The special education teacher specialist will review the list and notify the team once it is verified that the records may be submitted for destruction.
  3. NEW PROCEDURE: Follow the Shredding of Confidential Records procedures outlined in the September 8, 2014 memo from Auxiliary Services which reads:

Records to be destroyed will now need to be retained in a secure place at your school. When you have accumulated more than 10 boxes, please contact Columbus Secure Document Solutions at 801-262-1588 to schedule pickup and disposal.

Please remove records from loose leaf binders or hanging file folders. All confidential records must be boxed, taped shut and visibly labeled as CONFIDENTIAL TO BE DESTROYED. Boxes not secured and labeled will not be accepted. Please collect all boxes in one central location. At the scheduled date and time, please have someone available to direct workers where the boxes are for quick and efficient pick up.

Note that special education records may be submitted for destruction at any time after January 31, 2018 as long as the destruction meets the criteria and has been approved by the special education department.

  1. Please remember that the Utah State Records Retention Schedule mandates that student transcripts be retained permanently.

If you have questions, please call the special education teacher specialist assigned to your school.

cc:
Paul Bergera, Auxiliary Services
Susan Sudbury,  Placement Office
Travis Hamblin, Student Services
Sandra Riesgraf, Communications

Published on

DATE:
Thursday, November 30, 2017

TO:
Principals and District Administrators

FROM:
Laura Finlinson, Administrator of Curriculum and Staff Development
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:
Changes in the USBE Testing Ethics Policy

On November 2, 2017, the Utah State Board of Education revised and approved the 2017-18 Standard Test Administration and Testing Ethics Policy for Utah Educators.  USBE has requested that we distribute this revised policy to educators who will proctor or administer any state-mandated testing during the 2017-18 school year.

The changes to this policy focus primarily on incentives and disincentives for students taking state-mandated tests.  In addition, some clarification was provided on how SAGE test results can and cannot be used (see Summary of Changes: 2017-18 Utah Testing Ethics Policy document attached with this memo).

These changes do not require re-training of personnel.  Principals and district administrators are asked to distribute the USBE policy document and Summary of Changes: 2017-18 Utah Testing Ethics Policy that accompany this memo to faculty and staff responsible for testing before the Winter Break.  It is also recommended that this policy be available when principals train faculty members in preparation for the 2017-18 SAGE administration.

Please refer to Ben Jameson in the Evaluation, Research & Accountability Department with any questions or concerns.  He can be reached at 801-567-8243 or ben.jameson@jordandistrict.org

Published on

A Surplus Reallocation and Auction is running on PublicSurplus.com which began on Thursday, November 2 and runs through Thursday, November 16. The reallocation items will roll to public auction until the end of November. Remember reallocation items are marked with a key icon; everything else is on the public auction. Please check to see if there are any items you may need at your schools. To see our items go to PublicSurplus.com

Please keep sending in your surplus paperwork as you get it so that we can continue to schedule pick-ups as needed. All paperwork is to be signed by your principal and then sent to your Administrator of Schools.

Thanks for all your help.

Published on

The Surplus Reallocation and Auctions running on PublicSurplus.com started Thursday, November 2nd and will go through Thursday, November 16th. After this date the reallocation items will roll to public auction for the next two weeks. Remember reallocation items are marked with a key icon, everything else in on the public auction. Please check to see if there are any items you may need at your schools. To see our items go to PublicSurplus.com.

Please keep sending in your surplus paperwork as you get it so that we can continue to schedule pick ups as they are needed. All paperwork needs to be signed by your principal and then sent to your Administrator of Schools at the District Office.

If you have any questions, please contact Kris Wishart (801) 567-8709 or Corie Fuller (801) 567-8717.

Thanks again for all your help.

Published on

Employees and their spouses who are enrolled in the JSD medical insurance through PEHP are eligible to participate in PEHP Wellness Challenges. Register now for the Maintain Don't Gain Healthy Holidays challenge. See attached flyer for details.

Published on

You should have received a printed copy of the Emergency Procedures and Contacts manual for 2017-18 (aka The Red Book). A copy was also sent to each school's Administrative Assistant.

The Red Book is also available on the Google Drive. To access:
1.  Open your Google drive
2.  Click on "Shared with me"
3.  Look for the PDF titled "Emergency Procedures and Contacts 2017-18"

We hope you find this useful, as it provides you 24/7 access and can be updated throughout the year whenever changes occur. It has been shared with all Administrators and school/department Administrative Assistants only. If you have any questions or updates, please don't hesitate to contact Peggy Margetts and ext. 88753 or peggy.margetts@jordandistrict.org.

Published on

The Classified Evaluation System has been moved from JPLS to Skyward. The evaluations will be accessed from Skyward Employee Access. Classified employees will no longer be required to complete a self-evaluation. Evaluators will begin the evaluation process and will complete the process by meeting with the employee to review and electronically sign the evaluation. Once the evaluation process is complete, the employee and evaluator will receive a confirmation email. A set of step-by-step instructions is included and will also be available from the JES website. For technical questions, contact the Information Systems Help Desk at 801-567-8737; otherwise, contact the JES Office at 801-567-8369. A schedule of work sessions to review the evaluation process is also included.

Published on

DATE:
September 12, 2017

TO:
District Administration

FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services

SUBJECT:
14th Day Enrollment vs. October Estimate - All Schools

Please see attached memo.