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Category: Other Admin Action Required

Published on

DATE:    
November 1, 2018

TO: 
All Principals
All Directors

FROM:   
Anthony Godfrey, Associate Superintendent
John Larsen, Business Administrator
Cheryl Matson, Director of Insurance Services

SUBJECT:  
Unmanned Aircraft Systems (UAS) aka Drones on School Campuses

Utah State Risk Management has decided to provide property and liability insurance on any Unmanned Aircraft Systems (aka UAS or “drone”) that Jordan School District (the District) owns and operates.  However, in order to cover the drones, they must be scheduled or listed.  Therefore, the following information must be provided to the District Insurance Department in order to add any drones we currently have or purchase in the future, to our policy:

  • 55 lbs or over (including payload) – Always excluded from coverage, do not buy or operate
  • Between 0.55 lbs and less than 55 lbs (including payload) each listed separately:
    • Model Name / Number
    • Serial number
    • FAA registration number
    • Purchase cost
    • Location
  • Under 0.55 lbs (including payload) grouped:
    • Model Name / Number
    • Purchase cost
    • What educational purpose they are used for
    • Location

Please refer to the attached District Unmanned Aircraft Systems (UAS) aka Drone on School Campuses Guidelines.

ALL District schools are located within some type of restricted airspace (airport or helipad).  Please make yourselves aware of the requirements to notify the appropriate authority within the area of flight before each flight.

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Attached is the updated Leave Policy Overview, which provides a summary of leave benefits available for benefited employees. Please familiarize yourself with leave policies as you are responsible for understanding the use of leave within policy provisions.  Full text of all leave policies can be viewed online at http://policymanual.jordandistrict.org/.  If you are unable to view the document, see your building principal or department director for a copy.

If you have questions regarding any of the leave policies, please contact the HR Department.

 

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Due to so many of the administrative assignment changes and secretary retirements with subsequent shuffling of personnel, the Purchasing Department wants you to know we are doing our best to track everyone. We have a pretty comprehensive list based upon known retirements and the administrative assignment list released by HR. If there are other changes that have not been announced yet, please notify Kris Wishart in Purchasing of those.

There is no need to cancel cards and then reapply. All we need to know is the address, phone number, and new account code for your new location. We will just make the changes in the system and your card will operate the same as usual. This is important because US Bank uses your zip code at times to verify valid charges. If an incorrect zip code is given, the transaction is rejected.

In the future, please notify the Purchasing Department of any personnel changes as they occur of P-Card holders during the year.

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Principals: Please forward the attached flyer to teachers who may be interested in this opportunity.

Brigham Young University School Leadership Program
Aspiring Principals Academy
Learn the Principles of being a Principal

Apply by June 15, 2018 at: education.byu.edu/edlf/aspiring_principals.html

Published on

The Great Utah ShakeOut Earthquake Drill

On April 19, 2018, hundreds of thousands of Utahns will “Drop, Cover, and Hold On” in the Great Utah ShakeOut Earthquake Drill.

All schools are encouraged to participate in this drill, or to conduct an earthquake drill sometime in the month of April. Please take this opportunity to incorporate emergency preparedness in classroom lessons and teach proper ways to protect oneself during an earthquake.  The drill will help us to be prepared for a catastrophic disaster in our area.

We encourage all schools to register at www.ShakeOut.org/Utah. After you register your school, please click on the “Resources” tab; where you will find a Shakeout Drill Manual for K-12 schools. This manual will provide you great information for your school’s exercise.

Please review the Jordan School District Incident Command procedures for the Earthquake Action Plan and Standard Operating Guidelines.

Please plan and prepare to take part in this statewide earthquake response exercise.

Published on

DATE:  
March 12, 2018

TO: 
Building Administrators

FROM:   
Scott Thomas, Administrator
Paul Bergera, Staff Assistant
Lance Everill, Facility Operations Coordinator
Ron Boshard, Risk Management Coordinator

SUBJECT: 
Great Utah Shake Out

On April 19, 2018, hundreds of thousands of Utahan’s will “Drop, Cover, and Hold On” in the Great Utah Shake Out.

All schools are encouraged to participate in this drill or hold an earthquake drill in the month of April. Please take this opportunity to incorporate emergency preparedness in classroom lessons and teach proper ways to protect yourself during an earthquake.  The drill will help us to be prepared for a catastrophe disaster in our area.

We encourage all schools to register at www.ShakeOut.org/Utah. After you register your school, please click on the “Resources” tab; here you will find a Shakeout Drill Manual for K-12 schools. This 17 page manual will provide you great information for your schools exercise.

Please review Incident Command procedures relevant to earthquake drills.

Please plan and prepare to take part in this statewide earthquake response exercise.

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HR has been busy working on a fresh, new website which will go live on Monday, January 8th. The url is workatjordan.org for all of your HR needs. The AdminOnly and SecretaryConnections (now called HRConnections) websites will be accessed through workatjordan.org/adminonly and workatjordan.org/hrconnections. Please update any bookmarks you may have.

HR will be holding the 2nd administrator training of the year on Thursday, January 11th at both 9:30 a.m. and 2:00 p.m. for your convenience. Hiring Best Practices along with procedures related to Non-Renewals, RIS, Transfer Fairs, and Hiring processes will be discussed. As the hiring season is upon us, it is highly recommended that all administrators attend in order to review these processes and procedures. We hope to see you at one of the trainings. (see attachment)

Some reminders from the “Critical Dates” timeline: (see attachment)

  • You may post hard to fill positions in January to replace licensed employees who have submitted resignations.
  • The due date for submitting Non-Renewals and Provisional Status Extensions is February 5th.
  • Teacher Transfer Fair is on February 20 for both Elementary @ Columbia Elementary and Secondary @ Elk Ridge Middle. (see attachment)

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Contract number 14DC 13-3 for printer/copier/fax toner and ink has expired.  The Purchasing Department is working on new contracts, so until then, all schools and departments will need to call the vendors to get the current pricing and shipping charges or use the Office Depot and Staples supply contracts found under the state cooperative contracts. Please close all open purchase orders associated with the old contract(s).

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Please post the W-2 Opt-Out flyer for all employees at your location to see.  Employees can opt out of a District printed W-2 through their Employee Access on Skyward.  By opting out of a District printed W-2, your name will go into a random drawing for prizes.

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The Jordan Education Foundation was given tickets to the Deseret News Home Show for this weekend. Each ticket gets one adult in for free. Tickets will be available at the District Office reception desk tomorrow, October 13th, from 7:30 a.m. - 4:30 p.m. The tickets will be handed out on a first come, first serve basis.

Please share this information with your staff.

Published on

DATE:
September 21, 2017

TO:
Jordan District Contract Employees

FROM:
Dr. Patrice A. Johnson, Superintendent of Schools

SUBJECT:
Change of Schedule for Spring Break

A week-long spring break is scheduled for the 2017-18 school year. Students and teachers at both traditional and year-round schools, as well as staff on a 10-month/206-day classified contract or a 225-day licensed contract, will be out of school Monday-Friday, April 2-6, 2018.

Currently, employees on a 12-month/242-day or 12-month/245-day contract are scheduled to work Monday-Wednesday (April 2-4) and off on Thursday and Friday (April 5-6). With Easter falling on April 1st, we are implementing a change in the employee calendar to accommodate time off closer to the holiday. Employees in these two groups will have Monday and Tuesday, April 2-3, for spring break and will return to work on Wednesday, April 4th and work through Friday.

If anyone in your department has already made plans based on being off April 5-6, please work with them to resolve any hardship this change may cause them.

 

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The solar eclipse is an incredible event that many may want to witness. However, because of the dangers involved in viewing it, we have secured guidelines from the National School Nurse Association and from State Risk Management. If you, your classes, or your families plan to view the eclipse, please read and share the information in the two attached documents.

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Beginning this new school year, the Payroll Department will no longer accept paper time sheets for current True Time employees.  Using True Time for all of their pay (even for one hour) will:

  • Prevent duplicate pay and overlapping time
  • Avoid lost time sheets
  • Keep personal information secure in the system
  • Track all hours worked as required by Utah Retirement Systems and overtime pay laws
  • Assist in the accuracy and efficiency of budget reporting

Please email keelee.leuluai@jordandistrict.org (preferred), or call Payroll to set up the proper pay code(s) for True Time. Time sheets received in Payroll for current True Time employees during the school year will be returned, and Payroll will assist and train the employees on how to enter the information from the time sheet into True Time (pool hours, testing, playground, etc).

Please let all current True Time employees at your location know of these changes.

Due to reporting requirements, the following currently do not use True Time: insulin shots, Home & Hospital, USTAR, athletic and activity differentials, and Camps & Clinics (high schools).

Please contact Payroll if you have concerns so we can better accommodate your needs.

We appreciate your ongoing support and assistance in paying Jordan District employees.

Published on

DATE:
May 10, 2017

TO:
All Administrators
All Administrative Assistants

FROM:
Patrice Johnson, Superintendent of Schools
John Larsen, Business Administrator

SUBJECT:
Social Security Numbers and Year of Birth

It recently came to our attention that some departments and schools may have staff lists that contain Social Security Numbers and year of birth. Although well intentioned, their mere existence can be problematic. In our continuing efforts to ensure personal information stays private, we ask that you purge all Social Security Numbers and year of birth from all staff lists, electronic or otherwise.

Administrators and Administrative Assistants should meet to verify that all data on lists described above are purged. If you have questions, please contact your Cabinet level administrator and discuss your concern with him or her.

Thank you!

Published on

DATE:
May 3, 2017

TO:
Principals/Directors

FROM:  
June LeMaster, Ph.D., Administrator, Human Resources
Administrator of Schools
Travis Hamblin, Human Resource Administrator-Licensed
Brent Burge, Human Resource Administrator-Classified

SUBJECT: 
Part-Time Classified Hourly Job Posting

Thank you for your recent input regarding the posting of part-time (PT) classified positions.  As you are aware, this procedure was optional during the 2016-2017 school year and will be effective July 1, 2017, as principals at all levels provided examples of their experience with this new procedure and indicated the benefits they observed.  The new standardized procedures are as follows:

  1. Employees within the same location may be moved to vacant positions without posting. A change form must be submitted
  2. An online job advertisement is submitted through FastTrack for all vacant positions.
  3. The position will be posted “open until filled”. The school/department must notify HR when the position is filled.
  4. The Administration will screen the applicants, conduct interviews, check references and make the offer. References must be submitted with the hire sheet.  All other interview documents will be maintained at the location unless requested by an HR Administrator.
  5. Once HR is notified the position has been filled, we will use FastTrack to notify those applicants who were not selected.

The new procedure will not allow for generic position postings on FastTrack as in the past, with the exception of Sweeper applications.  A tutorial on the posting of PT positions using FastTrack is available on the AdminOnly and SecretaryConnections website or you may contact an HR Administrator for further assistance.

Thank you for hiring the best candidates available at each location.

 

Published on

Principals:  Please forward the attached flyer to teachers who may be interested in this opportunity.

Brigham Young University School Leadership Program
Aspiring Principals Academy
Learn the Principles of being a Principal

Apply by June 2, 2017 at http://education.byu.edu/edlf/aspiring_principals.html

Published on

Schools and Departments:

Please post and/or distribute flyer for all employees to see/review.

URS provides seminars for:

  • Early to Mid-Career employees
  • Pre-Retirement (retiring within 10 years) employees
  • Retiree Seminars (already retired)

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Please see revised copy of the Classified Leave Policy Overview. This will be emailed to all benefit eligible Classified employees with a Jordan School District email account.

If you have employees without regular access to a computer or who are hired throughout the year please provide them a hard copy of this policy.

If employees have any questions regarding the need to miss work, please direct them to Penny Peart, HR Generalist at (801) 567-8249.