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Category: Middle Schools

Published on

DATE: 
March 15, 2017

TO:
All School Principals
All School Financial Secretaries

FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT: 
Quarterly School Financial Report for January, February and March 2017

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.

Please photocopy the selected elements and send to Accounting by April 21, 2017.

Please include:

  • The signed attached memo to Accounting
  • A copy of your January, February and March 2017 Reconciliation Worksheets
  • A copy of your January, February and March 2017 Bank Statements
  • A copy of your January, February and March 2017 Skyward Balance Sheets
  • A copy of your January, February and March 2017 Outstanding Check Reports
  • Screen shot(s) of your March 31, 2017 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Liz Robins at (801)567-8267.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

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Need Adobe?

CTE has purchased licenses for the Adobe Creative Cloud Suite through an agreement between the State and Adobe.  These licenses fall under a 3-year agreement.

The Adobe Creative Cloud Suite includes programs such as Acrobat Pro DC, Photoshop, InDesign, Illustrator, and many more!

Under the agreement, the full Adobe Creative Cloud Suite is $22.99/year/license/device.  For example, if you need the programs on your desktop and laptop, you would be required to purchase 2 licenses.  Unfortunately, under this agreement, unlimited licenses are no longer an option.   If you were to purchase Acrobat Pro DC from, for example, Amazon.com, it would cost $429 or $199 for an upgrade.

TO PURCHASE LICENSES

  • The Administrator or Administrative Assistant for the school/department would email Allison Tobaben in the CTE Department at tobaben@jordandistrict.org. The email must include the following:
    • Elementary Schools and Departments
      • Number of licenses needed.
      • Name of Information Systems Technician.
      • The budget number to use for journal entry. CTE will prepare a journal entry and send it to the requestor.
    • Secondary Schools
      • Number of licenses needed. CTE will send an invoice for the number of licenses requested.
      • Name of Information Systems Technician.

Once this information is received, Allison will respond to the email, confirming the requested has been received.  This confirmation will be copied to the Information Systems Department as well as the Technician for the school/department.  This will serve as an authorization to deploy the licenses.  Invoicing and journal entries will be handled in a separate email between Allison and the school/department.  Schools/Departments will be billed once a year, each year of the agreement.

Should you have any questions, please contact Allison Tobaben in the CTE Department at (801) 256-5951.

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24-hour Alarm Response/Safety/Security: 801-567-8865

Did you know that Jordan School District has an Alarm Responder on duty 24-hours a day, 7 days a week, 365 days a year?  The Alarm Responders can dispatch the proper authorities, maintenance workers for repairs, begin notifications within the District, and report to your location to assist with alarms and emergencies.

Always call 911 in the event of a serious emergency, then call Alarm Response at 801-567-8865.

Facility Emergencies Protocol
In the event of one of the following:

  • Actual fire
  • Bomb threat
  • Serious or life threatening injury
  • Intruder/violence
  • Child abduction/missing
  • Chemical leak
  • Significant facility/property damage

Activate the Incident Command System, then:

  • Call 911
  • Call 24-hour Alarm Response/Safety/Security 801-567-8865
  • Call Administrator of Schools

For other emergencies/issues:

  • Power outage
  • Flood
  • Natural gas leak
  • Fire drill (call prior to drill)
  • Phone disruption
  • Alarm malfunction

Activate the Incident Command System, then:

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We will be accepting applications for the Director of Evaluation, Research & Accountability beginning March 9, 2017 and closing March 15, 2017.

Description
Responsible to coordinate, supervise, implement, analyze and distribute data of all State and District assessments.  Supervise, coordinate and report all District evaluations as required by State and District policies.  Serve as the chair of the District Research Committee and as the District’s Grievance Officer.

Requirements
Requires a valid Professional Educator License for the State of Utah with a “License Area of Concentration” of “Administration”.
Requires three (3) years of administrative experience.

​Current Administrators interested in this position may apply online through Skyward Employee Access.

To apply:
1.       Log into Skyward Employee Access
2.       Select “FastTrack Open Positions”
3.       Select “​Administrator” under “Category”
4.       Select “Search for Positions”
5.       Select the “Apply” check-box next to the position
6.       Select “Apply for Selected Position”
7.       Login to apply

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March 22 – Language Arts planning meeting for elementary and middle level Language Arts teachers.  From 8:00am to 12:30pm, middle school Language Arts and Special Education teachers will meet with their elementary feeders to help better prepare middle school teachers and students for next year.  See attached schedule and be sure that one Language Arts and Special Education teacher from your school arranges to attend.  The Curriculum Department will pay the cost of a half-day substitute.  Please direct any question to Becky Gerber (Elementary) at 88087 or Mindy Dummer (Middle School) at 88152.

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Auxiliary Services Website – Documents and Forms

Many of the documents and forms previously found on the Auxiliary Services website have been moved to a Google Drive. The documents that have been moved are for district use, and do not need to be located on our public website.

All administrators and head administrative assistants have been given access to this drive.

It will be located in the Shared with Me Folder on your Google Drive.

  • Look for - ASB – Website Docs and Forms

Please feel free to call or email me with any questions:

Traci Mariano
801-567-8750
traci.mariano@jordandistrict.org

Thank you for your support.

Published on

DATE:
February 21, 2017

TO:    
Principals
Special Education Staff
School Secretaries

FROM:  
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Specialist

SUBJECT:   
Special Education Budget Closeout for the 2016-17 School Year

Please note that Special Education purchase orders/requisitions for the 2016-17 school year must be received by April 3, 2017 @ 5:00 p.m. Please remember the following:

  • Budgets are not carried over from one year to the next.
  • Remember to deduct any previously submitted amounts from your Special Education budget (so that you know your balance) before submitting new orders. This includes reimbursements submitted through your school. No orders will be processed that exceed your budgeted allocation.
  • Please check with your school secretary to make sure all Special Education reimbursements have been submitted to the Special Education Department by the April 3rd deadline. We have provided each secretary with a spreadsheet of currently recorded purchases/reimbursements for the total special education department at your school up through January 31, 2017.
  • When ordering supplies, follow Skyward procedures.
  • Be sure to follow the ordering guidelines outlined in the attached budget information page, as you close out your current year budgets.

Staff will be notified of the new budget allocation amount prior to the start of the new school year.  Keep in mind that new purchase orders/requisitions will not be processed until mid-July when all of the current year’s budgets have been closed out.

As you close out your budgets for the current school year, please note the following:

  1. All purchase orders/requisitions should be routed to Debbie Fairbourn in the Special Education Department.
  2. Use the following codes for purchase orders/requisitions and NPOs submitted through the year.

Coding for Purchase Orders/Requisitions and NPO’s:

FUND TYPE LOCATION PROGRAM FUNCTION OBJECT
10 E (School #) 1295 1090 610

If you have questions regarding your Special Education budget, please call Debbie Fairbourn at
(801) 567-8177.

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Middle schools are now given the option to transmit their payroll electronically to the Payroll Department by scanning documents, with a scanner, and then emailing to the Payroll Department.  To protect the employees’ personal information, please use the District encrypted email called MoveIt.

  • Time sheets and all payroll documents can be emailed to Carolyn Bevan at carolyn.bevan@jordandistrict.org.
  • Payroll will forward time sheets to the applicable departments for review and signatures using MoveIt.
  • If Payroll documents were emailed to Payroll, Do Not send original documents as this could cause duplicate pay.
  • Employees should use the True Time system, whenever possible, to record their time for any extra jobs, rather than using paper time sheets.

As you are already aware, Payroll has been continually changing and becoming more efficient using technology.  Because of these many payroll changes, and to avoid conflicting information between departments and schools regarding payroll, we ask that you please clarify or discuss any payroll issues and/or concerns through the Payroll Department.

We thank you for your continued support, suggestions, and especially for your hard work in helping Payroll run smoothly each month.  If you have any questions, please contact Sarah Palmer, Payroll Director, at 801-567-8154 or email sarah.palmer@jordandistrict.org.

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Learn effective strategies for communication, behavior management, social development and self-regulation skills for all grade levels.

This is a 3-Session Class
February 22, 2017
March 1, 2017
March 8, 2017

See flyer below for details.

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Jordan School District Payroll

Assistants Substituting in True Time and AESOP

  • Classified hourly assistants (who have applied to be a sub with Juli Martin in HR) accepting a substituting position should be entered through AESOP not True Time.
  • Assistants subbing in an emergency situation, for a few hours, should enter their time through True Time. Call Payroll for a TSub pay code.
  • Assistants cannot substitute for more than 25 hours per month.
  • Assistants cannot be a long term substitute.
  • Assistants cannot be clocked into True Time and AESOP at the same time.

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Annual Facility Self-Inspection Survey

The Annual Facility Self-Inspection Survey for 2016-17 from the State Office of Risk Management is now available online at www.risk.utah.gov. “Due to policy change, no extensions will be given and agencies not meeting the deadlines will be enforced with a premium penalty.” So, it is imperative that each school complete and submit the Facility Self-Inspection Survey no later than Friday, April 14, 2017.

Each school principal is the “Surveyor” and the person ultimately responsible for completing this survey.  Appropriate sections of the survey may be delegated to the department head, nutrition manager, custodian, etc. as seen fit, but the principal remains accountable.

As in previous years, if an issue is noted, you will be prompted to fill in a corrective action plan. Please specify Work Order #, date submitted, who will follow through from your school, a target completion date, and any other important information pertaining to specific questions.

When the survey is finished, the lock button at the end of the survey must be pressed to report that it is completed.

Please feel free to call or email us with any problems or questions:

Ron Boshard, 801-567-8876 (x 88876), ron.boshard@jordandistrict.org

Peggy Margetts, 801-567-8753 (x 88753), peggy.margetts@jordandistrict.org

You will receive reminder notices from SIS@utah.gov.

Thank you for your support.