In planning school calendars for 2019-20 please remember to not schedule any school activities for March 24, 2020 in order for employees and community members to attend their local Caucus'. Secondary schools, you may be asked to host the local Caucus Night. More information will be given as we get closer to this event. Thank you!
Category: Middle Schools
District Approved Lunch Account Deficit Procedures and Year-End Procedures 2018-19
Principals: The following attachments include our current District Approved Lunch Account Deficit Procedures and all year-end procedures that clerks will receive at April 10th Nutrition Services Manager Meeting (clerks will also attend for year-end procedure training). Your clerk will be responsible to assure year-end procedures applicable to Nutrition Services are completed correctly for your school. This information is copied to you for your information and support.
Assistant Principals’ Meeting Canceled for May 14, 2019
Please take note: Due to the change of the May Principals' Meeting the Assistant Principals' Meeting will be canceled for May 14th. You will be notified of the new date.
Change of Date: Principals’ Meeting May 14, 2019
Please take note: Principals’ Meeting will be held on Tuesday, May 14, 2019 at the ASB, not on May 7, 2019 as previously scheduled.
The meeting begins at 8:00 a.m. A beverage service will be provided before the meeting. A nice luncheon will be served. See you there!
Appeals Reminder April 17, 2019
Please remember that there will not be any Appeal Hearing on Wednesday, April 17, 2019 due to Spring Recess.
Stipend for Department Chairs and Team Leaders – April 2019
DATE:
April 4, 2019
TO:
Principals and District Administrators
FROM:
Dr. Anthony Godfrey, Associate Superintendent
SUBJECT:
Stipend for Department Chairs and Team Leaders
Stipends for Department Chairs and Team Leaders will be paid in May.
- Elementary Schools may pay $300 for 8 Team Leaders.
- Middle Schools may pay $500 for 12 Department Chairs or Team Leaders.
- High Schools may pay $500 for 16 Department Chairs or Team Leaders.
A multiple time sheet roster should be submitted to the Payroll Department by May 2, 2019. All Department Chairs or Team Leaders will be paid out of the same program number from which their salary is paid. Each roster should be clearly marked “Stipend for Department Chair” or “Stipend for Team Leader.”
Kauri Sue, River’s Edge, South Valley, and JATC will be paid as middle schools. If a school houses an additional special education program (cluster program or preschool program), the school will have an additional team leader allocation.
Budget Code
10 xxx xxxx 2216 131
10 xxx 7551 2216 131 (Special Education)
Jordan Parent University – New Schools, New Adventures! – April 11, 2019
Principals: Please post in your school and send the attached flyer to each School Community Council member, all parents are invited to attend.
Jordan Parent University
New Schools, New Adventures!
Thursday, April 11, 2019
7:00 – 8:00 p.m.
South Hills Middle – 13508 S 4000 W, Riverton
Student Enrollment for March 2019
DATE:
April 1, 2019
TO:
All Principals
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
Student Enrollment for March 2019
Please see memo below.
2018-19 Year-End Processing Deadlines
DATE:
April 4, 2019
TO:
All Principals
All Budget Directors
FROM:
John Larsen, Business Administrator
June LeMaster, Ph.D., Administrator, Human Resources
Daniel Ellis, Director of Accounting, Budgets & Audits
Derek Anderson, Director of Accounting, Budgets & Audits
Cheryl Matson, Director of Insurance Services
Michael Heaps, Director of Information Systems
Sarah Palmer, Director of Payroll
Kurt Prusse, Director of Purchasing
SUBJECT:
Year-End Processing Deadlines
Please observe the following critical deadlines listed in the memo below regarding the financial year-end processes for the 2018-19 year. Please review these dates as they could have a major effect on your location’s ability to operate.
Last Minute 2019-20 Land Trust Plan Reminders
Please take note that the following reports are due tomorrow and that there are changes to the Council Membership & Signature Form:
Due Friday, March 29, 2019
- 2018-19 Midyear Progress Report – this needs to be opened and completed first. Once you open it you can see the allocation for 2019-20.
- 2019-20 School Land Trust Plan
- 2019-20 Council Membership & Signature Form
Remember to send out the emails so your SCC members can respond back that they have participated in the development of the 2019-20 School Land Trust Plan. This year, in order to count this report as complete, 80% of the members need to respond. That means you can only have 1 possibly 2 members not respond. Please keep a watch on this report and if members are not responding call and ask them to find the email and complete it.
Thank you for all of your help so we can get these reports to our Board Members for their approval.
Important Payroll Dates for April 2019
Please see document below for important dates and reminders.
Quarterly School Financial Report for January, February, and March 2019
DATE:
March 26, 2019
TO:
Secondary School Principals
Secondary School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant / Internal Auditor
SUBJECT:
Quarterly School Financial Report for January, February, and March 2019
Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.
Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy, Jay, and Raimee.
Please photocopy the selected elements and send to Accounting by May 3, 2019.
Please include:
- The signed attached memo to Accounting
- A copy of your January, February, and March 2019 Reconciliation Worksheets
- A copy of your January, February, and March 2019 Bank Statements
- A copy of your January, February, and March 2019 Skyward Balance Sheets
- A copy of your January, February, and March 2019 Outstanding Check Reports
- Screen shot(s) of your March 31, 2019 Apple Volume Purchase Program transaction history and balance
If you have questions or need assistance, please call Jason Mott at (801)567-8388.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Brad Sorensen, Administrator of Schools
Volunteer Hours – Due April 30, 2019
DATE:
March 25, 2019
TO:
All Principals
FROM:
Cheryl Matson, Director of Insurance Services
SUBJECT:
Volunteer Hours
Volunteer reports need to be submitted to Insurance Services.
Workers’ Compensation insurance costs are based on numbers submitted by schools. It is important that this information be accurate and complete.
PTA figures must be separate from other volunteer hours.
Attached is a copy of the Volunteer Report for the period from December 1, 2018 to March 31, 2019.
Please complete this form and return it to
Cheryl Matson, Director of Insurance Services by
April 30, 2019.
Name Change Affidavit and Certification – March 2019
DATE:
March 20, 2019
TO:
Principals
Assistant Principals
Administrative Assistants
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning & Student Services
SUBJECT:
Name Change Affidavit and Certification
Utah Administrative Code R277-419-10(4) allows schools to use a name other than what appears on a birth certificate provided the parent(s)/legal guardian(s) aver that there is a compelling need to protect their child.
When parent(s)/legal guardian(s) request such action, schools shall provide them with the “Name Change Affidavit and Certification” form. This form is found online at http://planning.jordandistrict.org/resources/school/. Once the form is completed and notarized it is returned to the school and the change is made in Skyward as though the student’s birth certificate had been changed. Place the original in the student’s cumulative folder and provide a copy for the parent(s)/legal guardian(s).
The new name identified on the form will be used as the official name designated on Jordan School District’s official transcripts and records. The “Name Change Affidavit and Certification” form does NOT constitute a legal name change.
After the name is changed in Skyward the school shall contact Information Systems who will update the student’s state SSID information.
Xc:
Name Change Affidavit and Certification
Changes to Secondary Student Accounts – March 2019
In order to increase security to Jordan School District computer systems, the following changes are being made for secondary school students:
- The first time a secondary school student logs into Skyward, Google or Active Directory, they will be required to create a new password. The default password that the student uses the first time they log in has not changed. Students use their Google password to access their email account, Chromebooks, Google Drive and other Google Apps. Students use their Active Directory password to log in to Windows or Apple laptop or desktop computers.
- Secondary school students will be required to remember their passwords from year to year. In the past, passwords to Google and Active Directory were changed at the beginning of the school year to their student number. This will no longer be the practice.
- Secondary school students will maintain separate passwords for Google and Active Directory. In the past, passwords from Active Directory would be copied to Google. However, if a student changed their password in Google, it would not be copied to Active Directory. This has caused some confusion in the past. Therefore, passwords will no longer be copied from Active Directory to Google.
- Secondary school staff that have previously received security and training to change student passwords in Active Directory will be given security and training to change student passwords in Google. Therefore, if a student forgets their Google or Active Directory password, the school will be able to reset either password for the student.
If you have any questions, please contact the Information Systems help desk at 801-567-8737.
All About High-functioning Autism: Strategies for Home and School – April & May 2019
This training is for parents, teachers, related services personnel, administrators, and anyone else interested in helping kids with High Functioning Autism to succeed and thrive.
Please see flyer for details.
State or Federally Funded Grant Process – March 2019
The attached process should be followed when anyone applies for or administers a state or federal grant.
Avoid Deny Defend Training Video – Parent/Guardian Viewing – March 2019
At the elementary level, this video is not authorized to be shown to the students at the school.
The Avoid Deny Defend Student Training Video is available on the Auxiliary Services Web Site.
- Select the Safety & Security tab
- School Safety & Security on the drop down menu
Please direct any parents/guardians that want to view this video to the Web page. The District welcomes opportunities for parents/guardians to preview curriculum being taught to students, to include emergency response strategies. Avoid Deny Defend has been added to supplement the existing Lockout and Lockdown protocols.
Final Teacher Transfer Fair – March 28, 2019
March 28, 2019
Elementary and Secondary Licensed Employees
Riverton High (Gym)
12476 S Silverwolf Way
Riverton Ut 84065
4:30-6:00 p.m.
See flyer below for more details. Please remember to bring your ID badge, as this event is for JSD licensed employees only.
Testing Updates PowerPoint (All Levels) – March 19, 2019
The PowerPoint Presentations given, by Ben Jameson, in the March 19th Principals' Meeting are attached below. Please see the appropriate file for your level.