The Leadership in Personalized and Digital Learning (LPDL) Academy is designed specifically for administrators to lead schools toward personalized and digital learning through research-based content and job-embedded experiences. Sign up today for the 2021-22 cohort. Open to principals and assistant principals. There will be both an elementary and secondary cohort. For questions contact Jared Covili, 801-567-8191.
Category: Middle Schools
2021-22 Crucial Concerns Annual Policy Review
Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The crucial policy review is now available to District employees in Skyward through “Online Forms.” As a condition of continued employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2021.
A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.”
Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. A tutorial is attached for your reference. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).
Enrolling Students at Part-Time 2021-22
DATE:
July 29, 2021
TO:
Principals
Assistant Principals
Elementary Administrative Assistants
Secondary Registrars
School Counselors
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Stacee Worthen, Consultant, School Counseling
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Enrolling Students at Part-Time
Each student must have an enrollment percentage in Skyward that matches the number of courses they are enrolled in during the day. If a student is part-time, they must not be given a full-time, 100% enrolled schedule using filler classes such as “Ed Release” or similar.
When a student switches from full-time to part-time enrollment, the appropriate school staff member (a principal or administrative assistant at elementary; a school counselor at secondary) must complete the Student Release Form and have it signed by a parent (the form should print double-sided or as two pages). This form ensures that the parent is aware of and approves of the change and understands their obligations for having the student leave or return to campus. Parents must also understand that a reduced schedule at the secondary level will leave the student credit deficient and at risk of not graduating.
When signed, the form can be processed by the appropriate school staff member (typically an elementary administrative assistant or secondary registrar) and the enrollment percentage changed to the percentage given on the form (rounded to the nearest whole number). Information Systems has prepared documentation on changing a student’s enrollment percentage in Skyward. That documentation can be found at this link. The original form is placed in the student’s cumulative folder; copies are given to the parent and sent to Planning & Enrollment at the District Office.
At the secondary level, the student should only be enrolled in the number of classes recorded on the form. If the student will not be instructed by a Jordan District teacher for one or more periods, they should not have a class on their schedule for those periods. “Ed Release” or similar courses may only be used as temporary placeholders while SEATS courses are processed and added to the student’s schedule; they may not be used long-term or to keep a student enrolled at 100%. For secondary students, one period per day (or per A/B cycle) of religious release time may be counted towards school enrollment.
The form remains in effect until superseded. “Superseded” will mean at the end date listed on the Student Release Form, the next school year (when the student would likely return to full-time status), or when a new form further adjusting enrollment is completed. The copy of the Student Release Form in the cumulative folder may be destroyed when it has been superseded.
Please contact Planning & Enrollment with questions or concerns (x88183).
Payroll Training for all Administrative Assistants
Payroll is offering training to all administrative assistants throughout the year.
If interested, please call Pauli Young @ 801/567-8156 or email pauli.young@jordandistrict.org to schedule an appointment.
Please see flyer below.
Summer School Information Due
Please fill out your summer school information on the ESSER II Worksheets for your school ASAP. Each school is in google drive under:
"(School Name) ESSER II Worksheets". It was originally shared with you by Shelley Nordick.
Be sure to fill out the names and number of teachers and ESP who were paid for Summer School, the number of students served, and the data you collected. Please also include the name of the person you're paying from ESSER funds. Please do this for each session your school participated in.
Thank you!!!
2021-22 Testing Bulletin
DATE:
Thursday, July 29, 2021
TO:
School and District Administrators
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2021-22 Testing Bulletin Now Available
The testing bulletins for elementary, middle and high schools for the 2021-22 school year have been updated. They are updated throughout the year and may be found on the Evaluation, Research & Accountability website: https://assessments.jordandistrict.org/
For your convenience, individual level testing bulletins may also be accessed below:
Elementary School Testing Bulletin
Middle School Testing Bulletin
High School Testing Bulletin
Administrators will be notified if there is a change to any testing windows currently listed in the bulletins.
2021-22 Testing Ethics Training for Education Support Professionals
DATE:
Thursday, July 29, 2021
TO:
All Principals and District Department Directors/Consultants
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2021-22 Required Testing Ethics Professional Development Procedures for Education Support Professionals
Licensed teachers will do their testing ethics training as part of their annual crucial policies and procedures review. Principals do not need to train their teachers on testing ethics for the 2021-22 school year; however, principals will need to conduct a training for any education support professionals (classified employees) who will assist with district, state or federally-mandated testing. This will include computer lab assistants who function as the school’s test coordinator, any classroom aides that assist with testing, literacy aides who assist with Acadience Reading testing or progress monitoring, or any office staff that assist test coordinators with district, state or federally-mandated testing.
The three required procedures for completing this testing ethics professional development are listed on the “2021-22 Principal’s Testing Ethics Checklist for ESPs” form, which is due to the Evaluation, Research & Accountability Department by Friday, September 17, 2021.
As has been done in the past, principals may provide in-person training on testing ethics using the pdf slide deck attached with this memo. Alternatively, principals may refer education support personnel to the YouTube video that provides the same ethics training. Once education support personnel have been trained, either in-person or using the video, they are required to sign the “2021-22 Standard Test Administration and Testing Ethics Policy Training Signature Form.” Principals are asked to keep these signed forms on file at the school.
There are several materials attached with this memo for your use:
- 2021-22 Principal’s Testing Ethics Checklist or ESPs – This form needs to be filled out and sent to Evaluation, Research & Accountability by Friday, September 17, 2021.
- Testing Ethics Presentation, 2022-21 – This is the pdf slide deck if principals choose to present the training in-person.
- 2021-22 Standard Test Administration and Testing Ethics Policy – This document should be distributed to every Education Support Professional that assists with state or federally-mandated testing.
- ESP Testing Ethics Video – This is the training video that may be used in lieu of in-person training. The video may be found at this link: https://youtu.be/WW1wXObXPQo
- Standard Test Administration and Testing Ethics Training Signature Form, 2021-22 – Principals should retain a signed copy of this form for all Education Support Professionals who assist with district, state or federally-mandated testing.
Please contact Ben Jameson or Gaylene Miller in Evaluation, Research & Accountability with any questions.
2021-22 Advanced Placement Beginning of Year Planning Steps
DATE:
July 29, 2021
TO:
Secondary School Principals
FROM:
Christen Richards-Khong
SUBJECT:
2021-22 Advanced Placement Beginning of Year Planning Steps
Please note beginning of year planning steps for your Advanced Placement coordinator training, course audits, and student registration. If you have assigned a new AP coordinator for your school, please notify Chris Westra of the change. Please send Chris Westra the contact information for your new coordinator.
Planning for AP 2021-22 School Year
- AP Coordinator Training- Free 3-hour online workshops for new and experienced AP coordinators. These interactive workshops will allow participants to work in small groups. AP Coordinators can register now to reserve a spot; due to the format of this workshop, space is limited.
- AP Course Audit - Teachers and a school administrator will need to complete and submit the AP Course Audit Form. Courses must be submitted for audit approval for a class section to be created in the AP Registration & Ordering System. Below are key links:
- About AP Course Audit- General information
- AP Course Audit by Role- Steps for teachers, administrators, etc.
- AP Course Audit by Course- Course specific information
- AP Course Audit Calendar- Key dates and deadlines for AP teachers and administrators
- AP Registration and Ordering Access Codes-in August AP coordinators and principals on file will receive an email with your school’s unique AP registration and Ordering (APRO) access code. This code can be used to launch the new school year’s APRO.
CC:
Brad Sorensen, Cody Curtis, Shelley Nordick
CRK:cw
Join our Wellness Center PLC!
DATE:
July 22, 2021
TO:
All administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness Consultant
SUBJECT:
Join our Wellness Center PLC
Are you interested in starting a wellness center at your school? Do you need some extra funds to jazz it up? Do you already have a room and would like to collaborate with other schools to make it better?
Health and Wellness is here to help! Please review these tips for wellness center implementation and consider joining our wellness center PLC!
During the 2021-22 school year there will be a quarterly PLC whose purpose will be to increase collaboration between schools who are implementing (or who are interested in implementing) wellness centers.
If you are interested in participating in this PLC or in sending a representative (or both!) please let McKinley Withers know (mckinley.withers@jordandistrict.org, 801-567-8245) as soon as possible and include the names of any individuals who you’d like to have participate. Dates and times will be coordinated according to the participant’s schedules. We look forward to working with you to enhance wellness in our District!
Special Education Extended Year Stipend Memo
Attached you will find information and guidelines regarding the Extended Year Stipend that is available to Special Education Teachers and SLP's. Please be sure to read the instructions carefully. The state has allotted 4 extra days to work either two weeks before or two weeks after your contract ends. The eligible timeline for these days is July 26-Aug 6, 2021 and/or June 7-20, 2022. You can work them all before, all after, or a combination of both. The days you work are turned in on a Qualtrics survey that the state sends us to generate the payroll information. The link will be emailed to you as soon as we receive it.
Unclaimed Property 2020-21
DATE:
July 21, 2021
TO:
Secondary School Principals
Secondary School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant/Internal Auditor
SUBJECT:
Unclaimed Property
“The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.” For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2021. Checks written BEFORE July 1, 2020 AND not cashed by June 30, 2021 are considered unclaimed property.
Every effort should be made to contact the payee and ensure that they receive payment that is due to them. If you cannot locate a payee, then the money must be sent to the State. It is preferable to void an old check and request the accounting department to reissue a new one. Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed, nor may a school take uncollected refunds and add the money back into school accounts.
Checks issued prior to July 1, 2020 that are currently outstanding should be voided in Skyward. New this year: please include the general ledger account number on the attached reporting form so accounting can adjust the proper account in lieu of you writing a check to the District.
All individual items that are under $50 per item may be combined and reported in one lump sum. For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items. You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column. You do not need to report each item less than $50 individually.
The reporting form that must be completed and sent to Jason Mott by Friday, September 17, 2021. If you have no unclaimed property, report $0.00.
Please call Jason Mott at (801)567-8388 with any questions.
Principal Meeting on Monday, August 2, 2021
DATE:
July 21, 2021
TO:
All Principals
FROM:
Michael Anderson, Associate Superintendent
SUBJECT:
Monday, August 2, 2021 Principal Meeting
- Principals only, Monday, August 2, 2021
- All-day meeting, 8:00-3:30pm
- ASB Auditorium
- Light breakfast/beverage service beginning at 7:30am
- Lunch on your own
Birth Certificates for Enrollment: Guidelines and Procedures
DATE:
July 22, 2021
TO:
Building Principals
Elementary Administrative Assistants
Secondary Registrars
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Initial Enrollment Without Birth Certificate
Utah Code (§53G-6-603) states that: Upon enrollment of a student for the first time in a particular school, that school shall notify in writing the person enrolling the student (parent or legal guardian) that within 30 days they must provide either a certified copy of the student’s birth certificate, or other reliable proof of the student’s identity and age, together with an affidavit explaining the inability to produce a copy of the birth certificate.
The original or certified copy of a birth certificate issued by the Bureau of Vital Statistics is required for initial enrollment into any Jordan School District school. A copy of the certificate should be made and kept in the student’s cumulative folder. When a student transfers between Jordan District schools, it is not necessary to have the parent again supply the birth certificate (especially when the school is able to confirm that a copy of the birth certificate is available in the student’s cumulative folder when it transfers); however, building principals may choose to require birth certificates from transfer students or students entering the initial grade offered by the building provided this requirement is consistently applied to all students.
When a parent or guardian cannot provide a birth certificate at registration, the following steps should be followed:
- The student is enrolled and allowed to attend school.
- The parent/guardian is immediately given the 30-day grace period letter. This should be provided in-person at the time of registration.
- If a birth certificate has not been provided within 30 calendar days, the 10-day warning letter should be provided. If it cannot be provided in person, it should be sent via certified mail. An additional copy of the letter may be sent to the email provided by the parent at registration if delivered via MoveIt.
- If a birth certificate has not been provided by the end of the 10-day window, the student should remain enrolled and allowed to attend. School staff should notify law enforcement by certified letter. Once notification has been sent, the school’s statutory obligation has been met.
In some instances, the parent/guardian may not have a birth certificate. In this case, “other reliable proof” may be used. The documentation provided must prove the student’s identity and age. The steps below should be followed when using other documentation:
- The student is enrolled and allowed to attend school.
- The 30-day and 10-day letters should be provided as explained above.
- If other reliable proof is brought to the school, the “Affidavit of Birth” document must be completed and notarized. A copy of the documentation and the affidavit should be placed in the student’s cumulative folder.
- Law enforcement should be notified if documentation is not provided by the end of the 10-day warning window.
Parents and guardians do not need to be sent to Planning & Enrollment for approval of their “other reliable proof” documentation; however, school staff are welcome to consult with Planning & Enrollment about the particulars of documentation provided to the school. Notary services are also available at Planning & Enrollment if they cannot be provided at the school.
The 30-day and 10-day letters, as well as the “Affidavit of Birth” documents, are available on the Planning & Enrollment website (http://planning.jordandistrict.org) in the School Resources section under the “Resources & Forms” tab.
Please contact Planning & Enrollment at 801-567-8183 with questions or concerns.
Summer School Completion
Thank you for your efforts to make summer school a positive experience for your students. I have loved hearing stories of what a difference it has made. Please continue to share them! As you finish up your summer school sessions, it is important that the steps below are completed so reimbursements are not held back.
- Ensure your teachers are getting paid! You must report hours worked to payroll through one of the following:
- Print the timesheet from your school ESSER II Worksheet and send to payroll
- Have teachers fill out individual timesheets and send to payroll
- Complete a group timesheet and send to payroll
- Have teachers use True Time
- Provide a list of all teachers and assistants working summer school on your school ESSER II Worksheet.
- Provide a summary of summer school to include:
- Number of students participating
- Number of credits recovered (9th - 12th grades only)
- Summary of summer school results such as pre/post scores OR number and list of courses offered OR a written description, etc. (Elementary, 7th, and 8th grades only)
Please feel free to contact Shelley Nordick (ext. 88122) if you have any questions
Labor Day: Annual/Personal Leave Day before/after a Holiday Break
Labor Day Annual/Personal Leave Lottery Request
If you are a contracted employee and need to take Annual/Personal Leave before or after Labor Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
Licensed employees submit their request to: licensedpersonalleave@jordandistrict.org
Education Support Professionals submit their request to: classifiedpersonalleave@jordandistrict.org
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
School Holiday:
Labor Day
Date of Holiday:
September 6, 2021
Window:
July 23 – Aug. 2, 2021
https://employment.jordandistrict.org/wp-content/uploads/sites/34/PersonalLeaveBeforeAfterHoliday-
21-22-updated-1.pdf
2021 JSD Administrative Leadership Conference – Cornhole Tournament Registration
Last Call ~ Get your registration completed by July 26th!
Click Here to go to the registration form! Please complete the form by July 26th!
Updated Attendance Codes and Training Opportunities
DATE:
July 22, 2021
TO:
Building Principals
Elementary Administrative Assistants
Secondary Attendance Secretaries
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Attendance Code Update and Training Opportunities
For the 2021-22 school year, each school will use an updated set of absence type codes in Skyward, plus a reduced list of absence reason codes and a standard method for entering attendance comments. These codes are uploaded for each school thanks to significant work by Information Systems. An updated code list is attached to this memo.
A brief training is required for all attendance staff. Building administrators may attend at their discretion, but participation by at least one administrator per school site is encouraged. Trainings will provided via Zoom to allow staff to participate with the least degree of disruption to the workday during one of the busiest times of the year.
Eight training session are available:
• Friday, August 6: 9:30 AM, 10:00 AM, 2:30 PM, 3:00 PM
• Tuesday, August 10: 10:00 AM, 10:30 AM, 2:30 PM, 3:00 PM
Participants are asked to select a training and sign up in advance at the link below so that school participation can be recorded. Training sessions may be canceled at 9:00 AM on the same day if no participants have signed up.
Training Sign-Up Link
Please contact Planning & Enrollment with any questions or concerns.
REMINDER: The Comprehensive School Threat Assessment Guideline (CSTAG) Level 1 Training – Due by August 4, 2021
Please see the JAM on June 17 and/or July 9, 2021 for information regarding the Level 1 training. An invitation email from NAVIGATE360 was sent on June 30, 2021 (please check your junk/trash folders).
Please contact Travis Hamblin travis.hamblin@jordandistrict.org with any questions or concerns.
Jordan Education Foundation – Classroom Grant Applications 2021-22
Jordan Education Foundation (JEF) CLASSROOM GRANT applications will be accepted August 1 through October 31, 2021.
JEF funding will be awarded through Monday, November 19, 2021 – as long as funds are available. The funding period will end before November 19 if JEF funds have been exhausted by eligible projects. Bottom line: APPLY EARLY!
We are again using DONORS CHOOSE this year to increase the number of grants awarded to Jordan District teachers. For the past 3 years, our donated funds have been doubled and in some cases tripled using DONORS CHOOSE. This year we hope to do the same or better by capturing additional funds from more matching programs. Historically there are various major foundations (Gates, Chevron, Twitter and others) that pick out a random day or period of time to match projects that are listed with Donors Choose. JEF would like to contribute to these match's so APPLY EARLY IN AUGUST.
2021-22 Classroom Grant Application Process:
Step 1 Go to jordaneducationfoundation.org, and click on the Classroom Grants APPLY HERE link found on the front page.
Step 2 Go to donorschoose.org. Create a Donors Choose account and project. Use the criteria provided within the JEF Google Form to describe your project.
Step 3 Provide contact and project-specific information and the link to your Donors Choose project in Section 2 of the JEF Google Form. (This is how we’ll know which projects to fund).
Step 4 If your project does not meet Donors Choose requirements or is for materials/licenses that are not covered by Donors Choose, please complete the “APPLICATIONS NOT APPLICABLE TO DONORS CHOOSE” Section 3 of the JEF Google Form.
Step 5 Submit application to JEF
JEF will fund UP TO $500 per applicant or $1500 per team of three (3) or more (or department application) to maximize use of the matching funds. Please limit grant requests to $500 per application (or $1500 per team or department).
Restrictions: The following categories are not eligible for funding: Salaries, honorariums, stipends, educator travel, field trips, incentive awards, and food.
We are excited to read your applications and discover projects JSD teachers use to educate our students! We love to fund CLASSROOM GRANTS!
If you have any questions about the application or funding process, please call Jordan Education Foundation at 801-567-8125.
2021-22 Annual Administrative Leadership Conference
DATE:
July 15, 2021
TO:
Jordan School District Administrators
FROM:
District Administration
SUBJECT:
2021-22 Annual Administrative Leadership Conference
You are invited to attend the annual Jordan School District Administrative Leadership Conference, “Curious, Intentional, United” scheduled on Wednesday, August 4, 2021 at Mountain Ridge High, 14100 S Sentinel Ridge Blvd (4500 W), in Herriman.
The conference will follow a full-day format. We will begin in the auditorium at 8:00 a.m. on Wednesday after a light breakfast, which will be provided starting at 7:30 a.m. Lunch will be provided, and the meeting will adjourn by 3:45 p.m. Interns assigned to your building are invited to attend. Please RSVP to Nadine Page (801-567-8182 or nadine.page@jordandistrict.org) no later than July 26th if you have an intern that will be attending so they can be included in the breakfast and lunch count.
Plan on bringing an electronic device in order to access the agenda and conference materials.
Please remember to respond to the Google Survey that was shared in the July 15th JAM, to register for the Cornhole activity!
Appropriate dress for the conference is business casual. We look forward to seeing you!
