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Category: High Schools

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Thank you for your efforts to make summer school a positive experience for your students. I have loved hearing stories of what a difference it has made. Please continue to share them! As you finish up your summer school sessions, it is important that the steps below are completed so reimbursements are not held back.

  • Ensure your teachers are getting paid! You must report hours worked to payroll through one of the following:
    • Print the timesheet from your school ESSER II Worksheet and send to payroll
    • Have teachers fill out individual timesheets and send to payroll
    • Complete a group timesheet and send to payroll
    • Have teachers use True Time
  • Provide a list of all teachers and assistants working summer school on your school ESSER II Worksheet. 
  • Provide a summary of summer school to include:
    • Number of students participating
    • Number of credits recovered (9th - 12th grades only)
    • Summary of summer school results such as pre/post scores OR number and list of courses offered OR a written description, etc. (Elementary, 7th, and 8th grades only)  

Please feel free to contact Shelley Nordick (ext. 88122) if you have any questions

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Labor Day Annual/Personal Leave Lottery Request

If you are a contracted employee and need to take Annual/Personal Leave before or after Labor Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

Licensed employees submit their request to: licensedpersonalleave@jordandistrict.org

Education Support Professionals submit their request to: classifiedpersonalleave@jordandistrict.org

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday:
Labor Day

Date of Holiday:
September 6, 2021

Window:
July 23 – Aug. 2, 2021

https://employment.jordandistrict.org/wp-content/uploads/sites/34/PersonalLeaveBeforeAfterHoliday-
21-22-updated-1.pdf

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DATE:
July 22, 2021

TO:
Building Principals
Elementary Administrative Assistants
Secondary Attendance Secretaries

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment

SUBJECT:
Attendance Code Update and Training Opportunities

For the 2021-22 school year, each school will use an updated set of absence type codes in Skyward, plus a reduced list of absence reason codes and a standard method for entering attendance comments. These codes are uploaded for each school thanks to significant work by Information Systems. An updated code list is attached to this memo.

A brief training is required for all attendance staff. Building administrators may attend at their discretion, but participation by at least one administrator per school site is encouraged. Trainings will provided via Zoom to allow staff to participate with the least degree of disruption to the workday during one of the busiest times of the year.

Eight training session are available:
• Friday, August 6: 9:30 AM, 10:00 AM, 2:30 PM, 3:00 PM
• Tuesday, August 10: 10:00 AM, 10:30 AM, 2:30 PM, 3:00 PM

Participants are asked to select a training and sign up in advance at the link below so that school participation can be recorded. Training sessions may be canceled at 9:00 AM on the same day if no participants have signed up.

Training Sign-Up Link

Please contact Planning & Enrollment with any questions or concerns.

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Please see the JAM on June 17 and/or July 9, 2021 for information regarding the Level 1 training. An invitation email from NAVIGATE360 was sent on June 30, 2021 (please check your junk/trash folders).

Please contact Travis Hamblin travis.hamblin@jordandistrict.org with any questions or concerns.

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DATE:  
July 14, 2021

TO:   
High School Principals

FROM:   
C. Brad Sorensen, Administrator of Schools

SUBJECT:     
Athletic Classes Taught During School Day

Please list the athletic classes taught during the school day on the document below. Return the form to Cari Minnesota by August 6, 2021.

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Jordan Education Foundation (JEF) CLASSROOM GRANT applications will be accepted August 1 through October 31, 2021.

JEF funding will be awarded through Monday, November 19, 2021 – as long as funds are available. The funding period will end before November 19 if JEF funds have been exhausted by eligible projects. Bottom line: APPLY EARLY!

We are again using DONORS CHOOSE this year to increase the number of grants awarded to Jordan District teachers. For the past 3 years, our donated funds have been doubled and in some cases tripled using DONORS CHOOSE. This year we hope to do the same or better by capturing additional funds from more matching programs. Historically there are various major foundations (Gates, Chevron, Twitter and others) that pick out a random day or period of time to match projects that are listed with Donors Choose. JEF would like to contribute to these match's so APPLY EARLY IN AUGUST.

2021-22 Classroom Grant Application Process:

Step 1 Go to jordaneducationfoundation.org, and click on the Classroom Grants APPLY HERE link found on the front page.

Step 2 Go to donorschoose.org. Create a Donors Choose account and project. Use the criteria provided within the JEF Google Form to describe your project.

Step 3 Provide contact and project-specific information and the link to your Donors Choose project in Section 2 of the JEF Google Form. (This is how we’ll know which projects to fund).

Step 4 If your project does not meet Donors Choose requirements or is for materials/licenses that are not covered by Donors Choose, please complete the “APPLICATIONS NOT APPLICABLE TO DONORS CHOOSE” Section 3 of the JEF Google Form.

Step 5 Submit application to JEF

JEF will fund UP TO $500 per applicant or $1500 per team of three (3) or more (or department application) to maximize use of the matching funds. Please limit grant requests to $500 per application (or $1500 per team or department).

Restrictions: The following categories are not eligible for funding: Salaries, honorariums, stipends, educator travel, field trips, incentive awards, and food.

We are excited to read your applications and discover projects JSD teachers use to educate our students! We love to fund CLASSROOM GRANTS!

If you have any questions about the application or funding process, please call Jordan Education Foundation at 801-567-8125.

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DATE:
July 15, 2021

TO: 
Jordan School District Administrators

FROM: 
District Administration

SUBJECT: 
2021-22 Annual Administrative Leadership Conference

You are invited to attend the annual Jordan School District Administrative Leadership Conference, “Curious, Intentional, United” scheduled on Wednesday, August 4, 2021 at Mountain Ridge High, 14100 S Sentinel Ridge Blvd (4500 W), in Herriman.

The conference will follow a full-day format. We will begin in the auditorium at 8:00 a.m. on Wednesday after a light breakfast, which will be provided starting at 7:30 a.m. Lunch will be provided, and the meeting will adjourn by 3:45 p.m. Interns assigned to your building are invited to attend. Please RSVP to Nadine Page (801-567-8182 or nadine.page@jordandistrict.org) no later than July 26th if you have an intern that will be attending so they can be included in the breakfast and lunch count.

Plan on bringing an electronic device in order to access the agenda and conference materials.

Please remember to respond to the Google Survey that was shared in the July 15th JAM, to register for the Cornhole activity!

Appropriate dress for the conference is business casual. We look forward to seeing you!

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While you may be taking a vacation this summer, the NEED for blood donations is not.

Blood Donations have fallen to their lowest point ever this summer. Donating blood takes less than 1 hour and can help save up to 3 lives. An ARUP Blood Services blood donation center is only 20 minutes away.

Your Blood Donation is needed NOW! Please share the attached "Bleed to Feed" flyers to faculty, staff, PTSA members, school social media, family and friends.

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The Jordan Education Foundation has a STEM-Focused committee. The purpose of this committee is to strengthen STEM in Jordan District. A special emphasis of this committee is to assist the Middle Schools. Donna Hunter will be the liaison to the JEF STEM Committee representing the District Secondary schools.

Bruce Cutler, the chair of the STEM Advisory Committee, would like to visit with your school personnel who have a passion for STEM. The purpose of the visit is to determine what your needs are and how the Jordan Education Foundation can help. He will be reaching out to each middle school principal to set up a time to visit. You can also contact Bruce via email at bruce@brucecutler.org.

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School/Department Administrators and Administrative Assistants:

The Human Resource department is excited to roll out the new recruiting system (Frontline Recruiting/Hiring).

This new system provides the following advantages:
- A more streamlined process to recruit and hire new employees
- All positions will be on the same recruiting system
- A fully electronic recruiting process
- The same recruitment system for both licensed and ESP employees

We are now live with all ESP and non-licensed positions. Effective October 1, 2021, all Licensed positions will be posted on Frontline.

We will be providing additional training opportunities for administrators and administrative assistants. All trainings will be at the District Office room #129. Please bring a laptop for the hands-on training. For available dates/times and to schedule a training session, visit the link below.

http://my.setmore.com/bookingpage/f57956d4-89fa-4c97-a0c8-2c23dae48da6/class/9341c005-61de-42fd-b6c5-f59e3a75c1ce

Also available on HRConnections and AdminOnly are the training videos and tutorials. Contract Brent Burge at #88224 if you have any questions.

Sincerely,

Human Resources

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Principals and Administrative Assistants:

The Elementary and Secondary Student Registration books are now posted online and all documents will be linked to Skyward registration for new students.

You can find these books on the Student Services webpage by clicking on the Registration and Enrollment tab under "Parents and Students" on the Jordan District website or by using this link: https://planning.jordandistrict.org/enrollment/ . At the bottom of the page you will find both the English and Spanish versions for Elementary and Secondary schools.

Feel free to print hard copies of any forms or documents found in the books. Hint: If you click on the document page in the table of contents, there is a link to take you directly to that page.

Please bookmark this site as once new student Skyward registration is closed, you will need to access the documents in this book when students come into your school to register.

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Principals, our Facility Services department could use your help by encouraging your staff to reduce our excessive energy usage this summer. Facility Services administration has recently performed an audit of the portable buildings throughout the District. It was discovered that 8 out of 10 portables were unoccupied, had lights on and air-conditioning running during the first week of July.

Please work directly with your custodians and other staff members to ensure that everyone is doing their part. The following directives are designed to reduce excessive energy usage as temperature continues to soar above 100 degrees.

  • AC needs to be turned off in all the portables and should remain off unless in use.
  • Adjust thermostats: For portables that are being used occasionally, set the thermostat to 85 degrees for periods when unoccupied.
  • Reduce your lighting: Turn off lights in unoccupied areas that are not needed for security and safety.
  • Office equipment: Setting computers, monitors, and copiers to sleep-mode can reduce energy use by 40%.
  • Windows and Doors: Use curtains and shades when the portables are not in use. Keeping doors and windows closed and locked will help reduce inside temperatures and security problems.
  • Concerns about heat damage to supplies or equipment: Smaller items like crayons, or ink cartridges, can be relocated inside the building or stored in styrofoam coolers. Larger items like musical instruments should be relocated inside the school building. Computers are okay to remain in an unairconditioned portables as long as they are powered off.

Thank you for your help

Steve Peart
Director of Custodial / Energy Services

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Teaching and Learning is in the process of ordering materials and planning for the Secondary Instructional Coach Institute (ICI). This is the final call for the finalized counts and names for all secondary coaches. Please review the attached spreadsheet and make the necessary revisions for your school before July 22, 2021. If you have any questions or need assistance please contact Chris Westra at 801-567-8657.

2021-2022 Secondary Coach Contact List

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DATE:
July 8, 2021

TO:  
All District Employees

FROM:  
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Sharon Jensen, Student Support Consultant

SUBJECT:  
Required Annual Training to Help Prevent Child Sex Abuse

Per state statue all school district employees are to be trained annually concerning Child Sex Abuse Prevention or Human Trafficking Prevention. This year (2021-2022) Child Sex Abuse training will be replacing the Human Trafficking Prevention training conducted last year in Crucial Concerns and Policies.

What:                          An on-line training from Prevent Child Abuse Utah
Who:                           All adult school district employees
Time:                           1 hour to complete
Date:                           May begin now but must be completed by October.
Link to training:      Preventing Child Abuse An Online Course for Adults Working With Youth

At the end of the training there will be a Certificate of Completion that should be printed by the employee for their records.

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The following are new administrative assignments:

New Assignments effective July 1, 2021:

  • Jarom Airhart, administrative intern at Academy Park and Plymouth Elementary in Granite School District, appointed assistant principal at Aspen and Terra Linda Elementary.
  • Aubri Moench, teacher at Fox Hollow Elementary, appointed assistant principal at Riverton and Jordan Hills Elementary.

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Welcome to the 2021-2022 contract year! As an annual reminder, in accordance with DP326 NEG H. 1. and 2. and DP324 NEG H. 1. and 2., participation in the Employee-Funded Sick Leave Bank requires an employee to annually donate one day of accumulated annual leave into the Sick Leave Bank. The Employee-Funded Sick Leave Bank is not intended to be used for in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.

Each year, employees wishing to opt out of participation in the sick bank must annually complete the appropriate online form in Employee Access no later than September 1 for current employees and October 1 for first-year licensed employees, including administrators. This opt out request must be submitted annually.

Prior to completion of this form, it is strongly encouraged to review all District Leave Policies.

Please see tutorial below.

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DATE:    
July 6, 2021

TO:    
Secondary School Principals
Secondary School Financial Secretaries

FROM:   
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant/Internal Auditor

SUBJECT: 
School Bank Account Balances for June 30, 2021

Please send the following information for each bank account balance as of June 30, 2021 to Accounting by Thursday, July 22, 2021. If you have multiple bank accounts, please list each account separately. If your account has been closed, please write “Closed” in space below.

School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance

The balance requested is the balance from your June bank statements, not Skyward. This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.

If you have questions or need assistance, please call Jason Mott at (801)567-8388.

Thank you.

Cc:
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools