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Category: High Schools

Published on

DATE:
May 20, 2016

TO:
All Principals
Administrative Assistants

FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT:
Student Residency Questionnaire

Enclosed is a copy of the Student Residency Questionnaire form in English and Spanish.  This questionnaire has been developed to assist in the process of enrolling homeless students and to keep the district in compliance with the McKinney-Vento Act.  This notification must be included with the 2016-17 registration materials that you send to all parents/students.  Please send both a copy in English and a copy in Spanish. 

The forms will be included in the elementary, middle and high school registration information and the Skyward online registration materials.  Please make sure that the forms are returned with other registration materials.  The form isn’t optional.  All students are required to complete and return the questionnaire.

Please make additional copies of both the English and Spanish versions. (The two versions may be run back-to-back.)  These copies should then be given to the registrar, attendance office, and/or counselors to give to those students entering your school during the school year who did not receive the initial registration materials.  It is imperative that the parents of every student who attends your school, anytime during the school year, complete this residency questionnaire.

At the bottom of the questionnaire are instructions for the parents and the school.  If the school has any of the questionnaires returned that indicate a temporary residence, please forward the forms to the Jordan School District Homeless Liaison (Hilda Lloyd) in Alternative Language Services or call Hilda at 567-8308 or 567-8116.

Thank you for your help.

Enclosures

 

Published on

DATE:  
May 20, 2016

TO:  
All Principals
Administrative Assistants

FROM:  
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT: 
Family Educational Rights and Privacy Act (FERPA) Notification
The attached Annual Notification was revised in 2016-17

Enclosed is a copy of the Family Educational Rights and Privacy Act Annual Notification and Directory Information disclosure.  Please note that the notification has been revised to include language concerning release of information when a student poses an articulable health or safety threat.  By law we are required to annually notify eligible students and parents of their rights under this act.

This revised notification must be included with the 2016-17 registration materials that you send to parents/students.  Please send both a copy in English and a copy in Spanish.  (The two versions may be run back-to-back.)  The forms will be included in the elementary, middle, and high school registration materials and the school online registration materials.

Please make additional copies of both the English and Spanish versions.  These copies could then be given to the registrar, attendance office, and/or counselors to give to those students entering your school during the school year who did not receive the initial registration materials.  It is imperative that the parents of every student who attends your school, anytime during the school year, be given a copy of this notification.

You must notify me immediately if you receive written notification from a parent or eligible student indicating they refuse to let the school disclose any or all of the information designated as “Directory Information.”   All requests for student information from any branches of the military or from other outside agencies must be processed through Planning & Student Services. Please do not release information from your school.

Merely stating that the student does not want to be listed in the school directory does not qualify as written notification for FERPA purposes and does not need to be sent to this office.

Thank you for your help.

Enclosures

Published on
Protect your child with Student Accident Insurance
K-12 accident plans are available for injury, at-school accidents, 24-hour accidents, extended dental and football.  See attached flyers (English and Spanish) for additional information.  Please consider including the information in your school packets.

Published on

DATE:   
May 12, 2016

TO:  
All Elementary, Middle, and High School Principals

FROM:  
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets, and Audits

SUBJECT:  
June 2016 Budget Transfer Request

If you would like to transfer budget between your postage, supply, textbook, and equipment budgets, please complete the following, sign and return to Heather by July 1, 2016.  If Heather does not receive this back from you by July 1, 2016, Heather will assume no transfer is requested.  The next opportunity to make such a transfer is December 2016.

Click below to access form.

 

Published on

Insurance open enrollment will begin June 1 and continue through July 31.  Enrollment information is available online on the insurance web page.  Employees will have opportunities to ask questions and hear about our new H.S.A. option.  Posters were sent to each location and copies are attached for your information regarding dates and times of meetings.

Published on

DATE:
April 29, 2016

TO:
Principals
All Certified Special Education Staff

FROM:  
Laura Finlinson, Admin of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist

SUBJECT: 
Year-End Checkout for Traditional Schools/Year-Round Schools

See attached memo.

Published on

DATE:  
May 4, 2016

TO:    
Building Administrators

FROM:  
Scott Thomas, Administrator of Auxiliary Services
Paul Bergera, Staff Assistant of Auxiliary Services
Lance Everill, Facility Staff Assistant of Operations
Ron Boshard, Risk Management Coordinator

SUBJECT:  
Save the Date – Reunification Workshop and Drill

On Thursday, June 16, 2016, Jordan School District and participating agencies will collaborate in an Emergency Preparedness Workshop and Drill regarding the Reunification Action Plan.  We are extremely fortunate in having the opportunity to interact with leaders from each of our city and county municipalities within Jordan School District, which include Fire, Police and Emergency Services.

The objective of the training is to assist building administrators in becoming familiar with the Reunification Action Plan.  This plan is utilized when a school is required to conduct a controlled release of students following an emergency or other significant disruption to the normal schedule.  Training includes the proper protocol, identifies roles and responsibilities, and use of effective communication to safely account for and release students to parents/guardians.   It also provides an opportunity to enhance relationships between JSD and our communities.

We anticipate that the administrator responsible for safety and security (Incident Command) from each school/location will attend.  Please register for the workshop and drill on JPLS.  Licensure points will be issued.

When:
June 16, 2016

Workshop:
10:00 AM – 12:00 PM, Auxiliary Services Building – Auditorium

Reunification Drill:
1:00 PM – 4:-00 PM, Fox Hollow Elementary

Due to limited parking and anticipated heavy traffic during the drill at Fox Hollow Elementary, transportation will be provided.

We look forward to seeing you there!

Cc:
Cabinet members
Sandra Riesgraf, Director of Communications

Published on

DATE:  
May 3, 2016

TO:   
All Principals

FROM: 
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT:     
Revision of Estimated Enrollment for 2016-17    Version 3.0

See attached memo and V3.0 workbook.

 

Published on

DATE: 
April 29, 2016

TO: 
Principals
All Certified Special Education Staff

FROM:   
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist

SUBJECT: 
End of Year SCRAM Detail Report

We are fast approaching our last SCRAM count deadline. It is important that this information be as accurate and current as possible. A year-end final SCRAM report that reflects the SCRAM/IEP Services that have been received from your school to date has been sent to resource and self-contained support class (cluster) team leaders.

Special Education generates funds from this count by student days in membership (i.e., how many days they were entered in your program). The resource or self-contained support class (cluster) team report should list all current students, including primary Guidance and primary Speech-Language students. Please check each student for the following information:

  • Check that all students served in your program are listed on the report.
  • Check that names, SCRAM entry dates, exit dates (if applicable), disability codes, environment codes, regular percents and service patterns are correct. Be sure to identify the provider of each service listed.
  • Be sure that entry and exit dates reflect all days that the student received services.  If there is a gap in service dates, we lose days of membership, which directly impacts funding.
  • Students who will continue in the same school (advance from grade to grade) or who will move to the 7th or 10th grade in their boundary school will automatically roll-over for the start of the new school year. It is not necessary to submit an exit SCRAM for these students.
  • Current self-contained support class (cluster) students should have been rolled forward to the school they have been assigned to attend. It is not necessary to submit an exit SCRAM for these students (permit codes were entered by the special education department).
  • For students who will continue past the 12th grade, the school registrar must flag the student as a “Retained Senior” in the Graduation/Diploma status field.
  • An exit SCRAM must be submitted for any student that has or will age-out or graduate and will not be returning at the beginning of the next school year.
  • Be sure to use the appropriate exit codes and dates for any student who has exited the school during the school year. If they are not exited appropriately, we will lose days of membership, which directly impacts funding.  Note that the SCRAM exit date and the school exit date must be the same date.
  • If there are any changes to SCRAM information, make sure parents have approved the change and submit an updated/corrected SCRAM/IEP Services document no later than the date listed below. Remember that any changes must also be documented on the IEP.
  • Note that changes made directly on the printout report without a SCRAM/IEP service page will not be accepted as it leads to data entry confusion and may result in the student’s file being out of compliance. All SCRAM printouts and SCRAM/IEP Services document changes must be received in the Special Education Office no later than the end of the day on the following dates:

Traditional School Deadline:  Monday, May 23, 2016
Year-Round School Deadline:  Wednesday, June 1, 2016

Please note that separate reports have been sent to each resource team AND each cluster team (if applicable). SLPs, Guidance Specialists and other itinerant providers will need to work with both special education teams to check and complete the requested information.  Since one copy is being sent per “team” (i.e., resource or cluster), it is critical that the list be checked with other team members within your school. Please do not send multiple copies of the report back. Each team member must review and initial the report before returning it to the Special Education Department.

The SCRAM reports are run alphabetically by current grade. Any corrections must be made on a SCRAM/IEP Services form and sent through the District mail or faxed to SCRAM/Amanda Hamblin at (801) 567-8090.

Submit any SCRAM changes AND the signed current report(s) to Amanda Hamblin at the District Office. All completed reports and documents must be received in the Special Education Office by the end of the day on the specified due date.

If you have questions please contact the Teacher Specialist assigned to your school or Amanda Hamblin at (801) 567-8176.

**************************

Please know that your assistance in completing this information accurately is critical, as it directly impacts Special Education funding!

Thanks for being ALL STARS!!!

Published on

The Utah Association for Gifted Children (UAGC) has a summer conference scheduled for June 8 & 9 in Park City. Karin Hess, an expert in DOK, is the featured guest. The registration is reasonably priced and includes a delicious lunch each day. There is an optional teacher workshop day on June 7. Please see the attachment for more details and registration information.

Published on

School Department Heads are invited to attend a meeting with their subject curriculum consultant in preparation for the 2016-2017 school year. A schedule of meeting locations, dates, and times is attached. Please share this information with your Department Heads. Teachers will be paid at inservice rate for attending. Thank you.

Published on

DATE:  
May 8, 2016

TO:
All School Principals

FROM:  
Luann Leavitt, Planning and Student Services

SUBJECT: 
Transferring Student Permanent Records; JSD Policy AS61

The following information is provided to clarify procedures regarding this subject:

  • A parent release is not required when transferring student records from one school to another.
  • Any school receiving a written request to forward a copy of a transferring student’s record to the new school shall comply within 30 days of the request, and within 10 days of the request for a military child’s records, unless the record has been flagged as a “Missing child,” in which case the copy may not be forwarded and the requested school shall notify the police department.
  • Transfer the ORIGINAL records for students in grades K through 8.
  • A CERTIFIED COPY of the cumulative/permanent record along with the original health record (Utah School Immunization Record) of students in grades 9 through 12 shall be transferred to requesting schools outside of Jordan School District. The ORIGINAL RECORDS and a copy of the health record of students in grades 9 through 12 shall be archived at the Jordan District high school.
  • Maintain a record of the date the record transfer request was received and the date and school where the record was sent.

 

Published on

DATE:  
April 27, 2016

TO:   
School Psychologists

FROM:   
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Fulvia Franco, Program Specialist – Guidance

SUBJECT:
May School Psychologists’ Meeting

A school psychologists’ meeting has been scheduled for Friday, May 6, 2016, from 12:00 to 3:30 p.m. at the Jordan School District Auxiliary Services Building Auditorium (7905 South Redwood Road). We will begin with an end-of-the-year potluck luncheon. Melisa Genaux, Jordan School District Autism Specialist, will provide us with a training, “High Functioning Autism: Part II.”

Part-time Staff: I would appreciate it if you could adjust your schedules in order to attend this meeting.

Cc: Principals

Published on

Date:    
April 28, 2016

To:   
All Jordan School District Principals – with bus route students

From: 
Scott Thomas, Administrator of Auxiliary Services
Herb Jensen, Director of Transportation
Kathy Simmons, Transportation Trainer/Risk Coordinator

Subject: 
State Required Bus Evacuations and School Bus Safety 2015-2016

 

State required semi-annual school bus evacuations have been scheduled for this spring.  This applies to those students that ride the bus daily to and from school.

The evacuations will be conducted during the week of:

Monday, May 2 thru Friday, May 6, 2016.

Your school’s regular bus driver will perform this evacuation as they drop your students off in the morning one of the days during that week.  This procedure takes place at your school and is located in your normal bus drop off/pick up zone.

This evacuation requires all professional school bus drivers, that transport students, to perform evacuation procedures in case of an emergency.  This can either be a rear, side, front door or combination evacuation.  The students will then, under the driver’s direction and supervision, evacuate and meet in a safe place approximately 100 feet away from the bus.

Your assistance is welcome but not mandatory to complete this required evacuation drill quickly, safely and effectively.

Thank you for all you do to help us safely transport your students.

CC:
Superintendent of Schools, Dr. Patrice Johnson
John Larsen, Business Administrator
Anthony Godfrey, Associate Superintendent
Teri Timpson, Administrator of Schools
Mike Anderson, Administrator of Schools
Brad Sorensen, Administrator of Schools
Jill Durrant, Administrator of Schools

Published on

Principals:

Please complete the attached Building Capacity Worksheet by September 1, 2016 and return to Planning & Student Services.

Email luann.leavitt@jordandistrict.org if you would like to see a previous year's worksheet or call with any questions 801-567-8251.

Thank you.