Jordan School District
DATE:
July 7, 2017
TO:
Principals
Special Education Teachers (Preschool and School-Age)
Speech-Language Pathologists
FROM:
Laura Finlinson, Administrator of Curric./Staff Development & Special Programs
Lisa Robinson, Director of Special Education
SUBJECT:
Extended Year Special Educator Stipends 2017-18
See attached memo and documents outlining changes for the 2017-18 school year.
DATE:
July 5, 2017
TO:
All School Principals and School Head Financial Secretaries
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor
SUBJECT:
Unclaimed Property
“The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”
For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2017. Checks written BEFORE July 1, 2016 AND not cashed by June 30, 2017 are considered unclaimed property.
Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them. If you cannot locate a student or payee, then the money must be sent to the State. It is preferable to void an old check and reissue a new one than to send the money to the State. Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed. Nor may a school take uncollected refunds and add the money back into school accounts. It is illegal. If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided. Otherwise, the State will consider a voided check without documentation to be unclaimed property.
Attached is a reporting form that must be completed and sent to Dan Ellis by September 29, 2017 along with a school check written to Jordan School District for the amount of reported unclaimed property. If you have no unclaimed property, report $0.00.
All individual items that are under $50 per item may be combined and reported in one lump sum. For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items. You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column. You do not need to report each item less than $50 individually.
Checks issued prior to July 1, 2016 that are currently outstanding should be voided in Skyward. You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.
Please call Dan Ellis at (801)567-8389 with any questions.
DATE:
July 5, 2017
TO:
Secondary Principals
Secondary Media Specialists
FROM:
Administrators of Schools
Laura Finlinson, Administrator, Curriculum/Staff Development
Norman Emerson, Instructional Support Services/Fine Arts Consultant
SUBJECT:
Networking Meetings for Secondary Media Specialists
In order to prepare and train secondary library media specialists to effectively provide services to their schools and to build consistency across the District’s library programs, several networking meetings have been scheduled for the 2017-18 school year. The participation of your media specialists in these meetings is appreciated.
The meetings will be held on the following dates from 8:00 a.m.-12:00 p.m.:
Please feel free to contact Norman Emerson (801-567-8364) if further information is needed. Thank you for your continued support of the library media programs in Jordan District.
DATE:
June 29, 2017
TO:
All Administrators
FROM:
Laura Finlinson, Administrator, Curriculum & Staff Development
Norma Villar, Consultant, Student Intervention Services
SUBJECT:
Suspension to a District-Level Hearing
You might be interested to know that during the 2016-2017 school year we held 102 appeal hearings. The breakdown is as follows:
High School 21
Middle School 55
Elementary School 26
Retention/Acceleration 0
The Board Policy AS67, Discipline of Students, Handbook for Administrators is a resource for administering the policy. It will answer many frequently asked questions regarding this policy. Please feel free to contact Student Intervention Services to clarify any information in the guide.
Please go through your files and any files in your attendance office to discard all old forms relating to this policy. All forms continue to be updated online.
DATE:
June 16, 2017
TO:
Principals
FROM:
Administrators of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2017-18 Required Testing Ethics Professional Development Procedures
Instructions, materials, and documentation forms for the required 2017-18 Testing Ethics professional development are being sent to schools via the Jordan Administrative Memo (JAM). These materials will also be available online at http://assessments.jordandistrict.org/ethics/ . The four required procedures for completing this testing ethics professional development are listed on the “2017-18 Principal’s Test Ethics Checklist” form provided in the materials.
It is important that all school leaders and teachers be reminded that the professional testing ethics required for all State-mandated assessments such as SAGE, ACT, and WIDA Access, also apply to all District-mandated assessments such as benchmark tests, SLO assessments, and other District-created assessments including MasteryConnect® assessments. Students must not be given secured assessment questions as homework or discussion items. Any use of secured assessment questions for instruction, discussion, or homework compromises the validity and integrity of the assessment questions and constitutes a violation of professional testing ethics protocol.
Principals are to make sure that teachers understand that professional testing ethics must be followed when working with District-mandated as well as State-mandated assessments. Principals are also to remind teachers that any potential disciplinary action specified for violating professional testing ethics on State-mandated assessments, also applies to any violation of professional testing ethics on District-mandated assessments.
DATE:
June 10, 2011
TO:
Principals and Secretaries on Traditional Calendars
FROM:
June LeMaster, Administrator, Human Resources
Administrator of Schools
SUBJECT:
Summer Hours for School Personnel
The District Administration appreciates and values the relationships you have established with the patrons in your communities and we believe it is critical that school personnel remain accessible to the public throughout the year. We also understand that traditional elementary schools, middle schools, and high schools are on the traditional calendars and may be without or with fewer students during the months of June, July, and August.
Please review the schedule of Summer Hours for School Personnel below, with all designated summer school personnel at your location. Extended school office/business hours are acceptable; however, other adjusted schedules are NOT acceptable because they limit public access to school personnel.
Traditional Elementary Schools
Head Secretary 10-month Contract
Principal 12-month Contract
Office Hours 8:00 a.m. to 3:00 p.m., weekdays, June and August
Middle Schools
Head Secretary 12-month Contract (Funding for vacation/office coverage is allotted)
Principal/Asst. Principal 12-month Contract
Office Hours 8:00 a.m. to 3:00 p.m., weekdays, except holidays June, July and August
High Schools
Head Secretary, Secretary, Registrar (2 or 3) – 12 month Contracts (Funding for vacation/office coverage is allotted)
Principal/Asst. Principal 12-month Contract
Office Hours 8:00 a.m. to 3:00 p.m., weekdays, except holidays June, July and August
Thank you for your assistance with this important matter.
JATC-S
June 20, 2017
8:00 - 10:00 am
JATC-S
June 20, 2017
10:30 am - 12:30 pm
Water and candy will be provided.
DATE:
June 1, 2017
TO:
All Principals
FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant of Planning and Student Services
SUBJECT:
May 31, 2017 Enrollment
See attached memo.
DATE:
June 15, 2017
TO:
All School Principals
All School Financial Secretaries
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor
SUBJECT:
School Bank Account Balances for June 30, 2017
Please send the following information for each bank account balance as of June 30, 2017 to Accounting by July 28, 2017. If you have multiple bank accounts, please list each account separately. For elementary schools who have completely closed their separate accounts please indicate so on the form.
School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance
The balance requested is the balance from your June bank statements, not Skyward. This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.
If you have questions or need assistance, please call Dan Ellis at (801)567-8389.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools
When scheduling Field/Activity Trips for the 2017-2018 school year, please make note of the moratorium dates and times when Transportation will not be able to accommodate Field/Activity trips. (See attachment below)
Please contact us with any questions. Kitt at 801-567-8809 or Michele at 801-567-8804
DATE:
June 15, 2017
TO:
All School Principals
All School Financial Secretaries
FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor
SUBJECT:
Quarterly School Financial Report for April, May, and June 2017
Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.
Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.
Please photocopy the selected elements and send to Accounting by July 28, 2017.
Please include:
If you have questions or need assistance, please call Liz Robins at (801)567-8267.
Thank you.
Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools
See document below for important dates and reminders.
High School Principals: The High School Testing Bulletin for June is posted below.
Each school please send at least one administrator. Topics will be presented at both the morning and afternoon sessions. See flyers for details.
Wednesday, July 26, 2017
8 a.m.-10 a.m. or 1 p.m.-3 p.m.
Jordan Auxiliary Service Building
ASB Presentation Room
Each school, please send SRO and at least one administrator
See flyer for details.
Principals:
Please take note: JEA will provide lunch on the 2nd day (see dates below) for new teachers at the New Teacher Induction meetings.
July 18 - YRE Elementary
August 14 - Traditional Elementary
August 16 - Secondary
The mandatory Principals' Meeting will be held on June 6th or June 20th at the JATC-S from 8:00 - 10:00 a.m. Water and candy will be provided.
Principals:
Please take note of these dates and share with appropriate teachers in your school.
DATE:
May 31, 2017
TO:
All Principals, Administrative Assistants and Custodians
FROM:
Scott Thomas, Administrator of Auxiliary Services
Paul Bergera, Staff Assistant of Auxiliary Services
Dave Rostrom, Director of Facilities Services
Lance Everill, Facility Operations Manager
Sandi Abplanalp, Facility Systems Coordinator
SUBJECT:
Summer Card Access Scheduling
With the end of the school year rapidly approaching, the need to re-evaluate current access levels of your staff may be necessary. Employees with 24/7 access will remain the same, however, access may need to be altered for your teachers, staff and sweepers. Please be aware that if teachers retain their current access levels during summer months their badge will allow them access into the building regardless of whether or not the building has been disarmed. If your sweepers will be working days, let Sandi Abplanalp know what hours they are authorized to have access.
Please note that District Maintenance workers and District delivery drivers’ access will remain the same (7:00 am-5:00 pm). Please contact Sandi and let her know what days the building will be closed so their access can be removed.
Time zones assigned to the doors will be removed after the last bell on the last day of school. If you want your main door left open or have summer programs running during the summer months, contact Sandi to adjust the schedule. You will be receiving a report which includes a list of employees with access to your building and their access times and passes. If you have employees that will not be returning in the fall, please collect their badges as part of their final check out and return them to Sandi in the Facilities Services Department. If an employee is transferring, email Sandi their names and new locations as soon as possible so she can assign them to their new location. Please account for all of the lockout/unlock cards, portable passes, recess passes, office passes, elevator passes and substitute passes that are listed in this report.
Please be aware that employees with extended building access will revert back to regular access when the school-year ends (with the exception of the head administrative assistants and custodians) and a new Building/Card Access-Administrator Authorization form will need to be submitted when the new school year begins. Please call Sandi with any questions or concerns.
Sandi Abplanalp
Jordan School District
Facility Systems Coordinator
801-567-8616
sandi.abplanalp@jordandistrict.org
Cc:
Jordan School District Cabinet Members
DATE:
May 22, 2017
TO:
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders
FROM:
Laura Finlinson, Admin. of Curriculum & Staff Development
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Special
SUBJECT:
Information Regarding Beginning of 2017-18 School Year
The 2016-17 school year is quickly rolling to a close and the Special Education Department wants to send out a big thanks to all of you for a great school year. We’ve had many challenges, but even more celebrations, and the work you all do each day for students is our biggest celebration.
In looking forward to the coming school year, there are several items that we wanted to make you aware of prior to leaving for the summer:
Thanks again for all you do and we look forward to another great year!
