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Category: High School Deadline

Published on

DATE:
Thursday, August 27, 2020

TO: 
All Principals and District Department Directors/Consultants

FROM:  
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT: 
2020-21 Required Testing Ethics Professional Development Procedures for Education Support Professional (Classified) Employees

Licensed teachers will do their testing ethics training as part of their annual crucial policies and procedures review. Principals do not need to train their teachers on testing ethics for the 2020-21 school year; however, principals will need to conduct a training for any education support professionals (classified employees) who will assist with state- or federally-mandated testing. This will include computer lab assistants who function as the school’s test coordinator, any classroom aides that assist with testing (including DLM testing), literacy aides who assist with Acadience Reading testing or progress monitoring, or any office staff that assist test coordinators with state- or federally-mandated testing.

The three required procedures for completing this testing ethics professional development are listed on the “2020-21 Principal’s Testing Ethics Checklist for Classified Employees” form, which is due to Evaluation, Research & Accountability by Friday, September 18, 2020.

As has been done in the past, principals may provide in-person training on testing ethics using the pdf slide deck attached with this memo. Alternatively, principals may refer education support personnel to the YouTube video that provides the same ethics training. Once education support personnel have been trained, either in-person or using the video, they are required to sign the “2020-21 Standard Test Administration and Testing Ethics Policy Training Signature Form.” Principals are asked to keep these signed forms on file at the school.

There are several materials attached with this memo for your use:

  • 2020-21 Principal’s Testing Ethics Checklist – This form needs to be filled out and sent to Evaluation, Research & Accountability by Friday, September 18, 2020.
  • Testing Ethics Presentation, 2020-21 – This is the pdf slide deck if principals choose to present the training in-person.
  • 2020-21 Standard Test Administration and Testing Ethics Policy – This document should be distributed to every Education Support Professional that assists with state or federally-mandated testing.
  • ESP Testing Ethics Video – This is the training video that may be used in lieu of in-person training. The video may also be found at this link:

https://youtu.be/ZjffVcR5FkE

  • Standard Test Administration and Testing Ethics Training Signature Form, 2020-21 – Principals should retain a signed copy of this form for all Education Support Professionals who assist with state- or federally-mandated testing.

Please contact Ben Jameson or Gaylene Miller in Evaluation, Research & Accountability with any questions.

Published on

Administrators: Please take note of the 2020-21 Crucial Policy Review. All employees , with the exception of minor students, will be required to complete the crucial policy review by November 1, 2020.

Please remind your employees to complete this review. CLICK HERE for more information.

Published on

DATE: 
August 19, 2020

TO:   
All Principals,  Jordan School District

FROM:     
Michael Anderson, Associate Superintendent
Jordan District Nurses

SUBJECT:  
CPR/First Aid/AED Certification

Jordan School District requires that at least 3 employees in each building be certified in CPR and First Aid. Most certifications are valid for 2 years. It is also recommended that employees who will have direct responsibility for student health and safety be CPR/First Aid certified. This may include front office staff, playground aides, hall monitors, P.E. teachers, etc. It is also recommended that you keep a list of current CPR/First Aid certified staff members by all main phone lines where calls for emergency help may originate. A template is attached.

CPR, First Aid, and AED training and certification is now available to district employees in an online format through the National Safety Council (NSC). The attached document will outline the steps necessary to complete the online portion of the course. The cost of the course is $19.95 and should be paid by the employee at the time of registration. Schools may provide reimbursement for the course, if funds are available, by following appropriate pre-approval and reimbursement procedures.

Once the online course is completed, employees may sign up to complete their certification by attending a 2 hour skills check session with our district nurses. To sign up for a skill check, you will need to register with JPLS under CPR/First Aid/AED skill check. All skill checks must be completed within 45 days of sign-up for the online course. The dates and times for the skill check sessions are listed on the attached flyer.

Please complete the attached CPR/First Aid certification form and return it to the Nursing Services office (Nadine Page) by November 16, 2020.

Published on

DATE:
July 31, 2020

TO:
Principals
All Special Educators and Service Providers

FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education

SUBJECT:
SCRAM for 2020-21 School Year - October 1 Count

Please see attached memo for guidelines and multiple deadlines.

Published on

Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The crucial policy review is now available to District employees in Skyward through “Online Forms.” As a condition of continued employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. In addition to last year’s policies and procedures, the District is required to provide training to employees regarding human trafficking and Title IX. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2020.

A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.” Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).

Published on

Welcome to the 2020-2021 contract year! As an annual reminder, in accordance with DP326 NEG and DP324 NEG, participation in the Employee-Funded Sick Leave Bank requires an employee to annually donate one day of accumulated annual leave into the Sick Leave Bank.  The Employee-Funded Sick Leave Bank is not intended to be used for in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.

Employees wishing to opt out of participation in the Employee-Funded Sick Leave Bank must log in to their Employee Access and complete the opt out process no later than September 1st. First year educators have until October 1st. This opt out request must be submitted annually.

Prior to completion of this form, it is strongly encouraged to review all District Leave Policies.

Please see instructions below.

Published on

The date for which parents and students will be able to view schedules and teacher assignments in Skyward has been delayed.

The District will send a message tomorrow informing parents that the option to view schedules and teacher assignments will be delayed until later next week.

We will let principals and counselors know ahead of time when schedules and teacher assignments will be available for parents to view.

Published on

Looking for Title IX training opportunities for athletic director and/or assistant principal(s) over athletics?  ATIXA is offering a one-day online K-12 Compliance and Athletics training course on October 5, 2020 and again on November 16, 2020.  The cost is $499, and you can save $100 by taking advantage of early bird deadlines.

This 1-day training “will touch on issues of sexual harassment, sexual misconduct, and culture in athletics, and will also do a deeper dive into Program Equity compliance.”

Topics will include:

  • Title IX Equity Compliance Requirements
  • The Prongs
  • The Laundry List
  • Red Flags
  • Sexual Misconduct & Hostile Environments
  • Understanding when we “know” about harassment in Athletics with examples
  • Responsibilities and reporting requirements for coaches and staff
  • Coaches, Trainers, Staff, Medical Staff
  • The Risks of Social Media and the Changing Law in This Area
  • Understanding Title IX Retaliation in Athletics

Because the new regulations go into effect on August 14, 2020, I encourage principals to register their athletic director. You may also wish to consider registering an assistant principal whose responsibilities include athletics.

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Health and Wellness has started a new initiative using funds from Project AWARE. The purpose of the initiative is to increase educator wellness by enhancing wellness education and mental health awareness among teachers. As part of the initiative, each school may nominate one teacher per school as a wellness representative. Review the information below if you would like to take advantage of this opportunity:

-Each wellness representative will receive a $500 stipend (paid in September) to be a resource for your school's staff.

-Each school that selects a wellness representative will have access to a set of wellness supplies that could be used to support your teacher wellness initiative. Your school's representative will work with your school and the health and wellness team to identify and use supplies according to school needs.

-Representatives will attend monthly meetings/trainings which will be held virtually with the Health and Wellness team on the second Wednesday of every month from 3:30-4:30  beginning on September 9th.

-It will be expected that your school's wellness representative will work with your school's administration to set goals and be a resource in communicating essential wellness information and supporting wellness initiatives with your school's staff.

We are excited to use this group to disseminate great information and provide tools and strategies to help your school staff maintain wellness during this unique school year.

To select a wellness representative, please fill out this short Google Form by September 4th. If you have questions, please contact McKinley Withers, 801-567-8245.

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Reminder: This deadline of September 1, 2020 is approaching fast! We need your qualified people to apply. Please encourage them!

Do you know someone who should be an administrator? Have them apply by September 1, 2020.

See flyer for further information. Session 1 will be held on October 6, 2020 at the District Office.

 

Published on

Classroom Grant applications will be accepted from August 1, 2020 to October 31, 2020 or until funding is depleted.  However, actual grant awards may be received up through Friday, November 20, 2020 – OR UNTIL FUNDING IS DEPLETED.  Both the application period and the funding period will end before November 20 if JEF funds have been exhausted by eligible projects. Bottom line: APPLY EARLY! Please see document below for more information.

2020-21 Classroom Grant Application Process:

Step 1    Go to donorschoose.org. Create a Donors Choose account and project. Use the criteria provided within the JEF Google Form to describe your project.

Step 2  Go to jordaneducationfoundation.org, and click on the Classroom Grants APPLY HERE link found on the front page.

Step 3    Provide the link to your Donors Choose project in Section 2 of the JEF Google Form. (This is how we’ll know which projects to fund).

Step 4    If your project does not meet Donors Choose requirements or is for materials/licenses that are not covered by Donors Choose, please complete the “APPLICATIONS NOT APPLICABLE TO DONORS CHOOSE” Section 3 of the JEF Google Form.

Step 5    Submit application to JEF

If you have any questions about the application or funding process,
please call Jordan Education Foundation at 801-567-8125.

Published on

Administrators:

In accessing the document you must make a copy of it and save it to your own drive in order to complete the document.

The plan must be approved with your AOS and posted on your District website prior to the first day of school.

Click HERE to access the google doc.

Published on
New True Time expectations and adjustments are required by all driver education instructors as outlined in the attached memo and included in the Driver Education Guidelines approved by Cabinet on 7-29-20. The Driver Education Guidelines Employee Signature Agreement form should be signed by each instructor and submitted to Brad Sorensen's office no later than August 17, 2020.

Published on

Date:
July 20, 2020

To:
Secondary School Principal
Secondary School Financial Secretaries

From:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant/Internal Auditor

Subject:
Unclaimed Property

 “The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”

For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2020.  Checks written BEFORE July 1, 2019 AND not cashed by June 30, 2020 are considered unclaimed property.

Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them.  If you cannot locate a student or payee, then the money must be sent to the State.  It is preferable to void an old check and reissue a new one than to send the money to the State.  Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed.  Nor may a school take uncollected refunds and add the money back into school accounts.  It is illegal.  If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided.  Otherwise, the State will consider a voided check without documentation to be unclaimed property.

Attached is a reporting form that must be completed and sent to Jason Mott by Friday, September 25, 2020 along with a school check written to Jordan School District for the amount of reported unclaimed property.  If you have no unclaimed property, report $0.00.

All individual items that are under $50 per item may be combined and reported in one lump sum.  For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items.  You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column.  You do not need to report each item less than $50 individually.

Checks issued prior to July 1, 2019 that are currently outstanding should be voided in Skyward.  You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.

Please call Jason Mott at (801)567-8388 with any questions.

 

Published on

DATE: 
June 25, 2020

TO:  
Secondary School Principals
Secondary School Financial Secretaries

FROM:  
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant/Internal Auditor

SUBJECT: 
School Bank Account Balances for June 30, 2020

Please send the following information for each bank account balance as of June 30, 2019 to Accounting by Thursday, July 23, 2020. If you have multiple bank accounts, please list each account separately.

School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance

The balance requested is the balance from your June bank statements, not Skyward. This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.

If you have questions or need assistance, please call Jason Mott at (801)567-8388.

Thank you.

Cc:
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools

Published on

DATE: 
June 25, 2020

TO:  
Secondary School Principals
Secondary School Financial Secretaries

FROM:   
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant / Internal Auditor

SUBJECT:   
Quarterly School Financial Report for April, May, and June 2020

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation. If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website. If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deanna, Nancy, Ross, and Beth.

Please photocopy the selected elements and send to Accounting by Thursday, July 23, 2020.

Please include:

  • The signed attached memo to Accounting
  • A copy of your April, May, and June 2020 Reconciliation Worksheets
  • A copy of your April, May, and June 2020 Bank Statements
  • A copy of your April, May, and June 2020 Skyward Balance Sheets
  • A copy of your April, May, and June 2020 Outstanding Check Reports
  • Screen shot(s) of your June 30, 2020 Apple Volume Purchase Program transaction history and balance, if applicable.

If you have questions or need assistance, please call Jason Mott at (801)567-8388.

Thank you.

Cc:
Brad Sorensen, Administrator of Schools
Cody Curtis, Administrator of Schools