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Category: High School Action Required

Published on

DATE:
May 31, 2017

TO:
All Principals and Teachers

FROM:
Administrators of Schools
Ron Bird, Director, Information Systems
Michael Heaps, Support Services Manager
Mark Sowa, Curriculum Technology Consultant

SUBJECT:
Mastery Connect and Skyward Rollover Dates

Please be aware that the annual rollover of data in both Mastery Connect and Skyward is scheduled to happen July 5-7, 2017. Consequently, both systems will be unavailable during that time.

For Mastery Connect users, please do not create trackers for the 2017-2018 school year prior to July 7th, since next year’s data will not be available until that time. The current year’s trackers will auto archive as a part of the rollover process. To ensure that this data is available in the future, do not delete last year’s trackers.

If you have questions, please contact the Information Systems Help Desk at 801-567-8737.

Published on

DATE: 
May 15, 2017

TO:
All Elementary, Middle and Traditional High School Principals

FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits

SUBJECT:
June 2017 Budget Transfer Request

Please review your budgets and complete the Budget Transfer Request if you would like to transfer between your postage, supply, textbook and equipment budgets. The signed form is due back to Heather Ellingson no later than July 3, 2017.

Published on

DATE:
May 10, 2017

TO:
All Administrators
All Administrative Assistants

FROM:
Patrice Johnson, Superintendent of Schools
John Larsen, Business Administrator

SUBJECT:
Social Security Numbers and Year of Birth

It recently came to our attention that some departments and schools may have staff lists that contain Social Security Numbers and year of birth. Although well intentioned, their mere existence can be problematic. In our continuing efforts to ensure personal information stays private, we ask that you purge all Social Security Numbers and year of birth from all staff lists, electronic or otherwise.

Administrators and Administrative Assistants should meet to verify that all data on lists described above are purged. If you have questions, please contact your Cabinet level administrator and discuss your concern with him or her.

Thank you!

Published on

Special Education Summer Conference
Teaching Matters - Teachers Matter

Principals, please forward to all special educators in your building.

July 31, 2017
8:00 am - 3:45 pm
Elk Ridge Middle School

Register on JPLS. See flyer for details.

Published on

DATE:
May 3, 2017

TO:
Principals/Directors

FROM:  
June LeMaster, Ph.D., Administrator, Human Resources
Administrator of Schools
Travis Hamblin, Human Resource Administrator-Licensed
Brent Burge, Human Resource Administrator-Classified

SUBJECT: 
Part-Time Classified Hourly Job Posting

Thank you for your recent input regarding the posting of part-time (PT) classified positions.  As you are aware, this procedure was optional during the 2016-2017 school year and will be effective July 1, 2017, as principals at all levels provided examples of their experience with this new procedure and indicated the benefits they observed.  The new standardized procedures are as follows:

  1. Employees within the same location may be moved to vacant positions without posting. A change form must be submitted
  2. An online job advertisement is submitted through FastTrack for all vacant positions.
  3. The position will be posted “open until filled”. The school/department must notify HR when the position is filled.
  4. The Administration will screen the applicants, conduct interviews, check references and make the offer. References must be submitted with the hire sheet.  All other interview documents will be maintained at the location unless requested by an HR Administrator.
  5. Once HR is notified the position has been filled, we will use FastTrack to notify those applicants who were not selected.

The new procedure will not allow for generic position postings on FastTrack as in the past, with the exception of Sweeper applications.  A tutorial on the posting of PT positions using FastTrack is available on the AdminOnly and SecretaryConnections website or you may contact an HR Administrator for further assistance.

Thank you for hiring the best candidates available at each location.

 

Published on

DATE: 
May 4, 2017

TO:  
High School Principals

FROM:  
John Larsen, Business Administrator
June LeMaster, Administrator, Human Resources
Brad Sorensen, Administrator of Schools
Brent Burge, Human Resource Administrator, Classified

SUBJECT: 
Additional Summer Pool Hour Request -High Schools

This is a reminder to all HS principals of the additional 100 summer pool hours previously approved.  The following guidelines are to be followed to ensure consistency and proper use of the additional pool hours:

  • The HS Principal may choose the School Administrative Assistant-Attendance and/or the School Administrative Clerk (Correspondence Secretary) to use the additional summer pool hours.
  • There is a maximum of 100 hours which may only be used after the 206 contract ends June 14, 2017 and before the contract begins August 1, 2017. The employee may not exceed 40 hours in any week and any time not used will be forfeited.
  • No other assistant (full or part time) may use these pool hours.
  • All hours to be paid must be submitted on a time sheet to Brad Sorensen for approval. All hours will be tracked by Brad Sorensen’s office to ensure the hours are not exceeded.

We hope these additional summer pool hours will help you provide adequate coverage for the students and patrons you serve.  Please contact Human Resources if you have any questions.

Cc:
Cabinet
Payroll

Published on

DATE:
May 8, 2017

TO:
All Principals
Administrative Assistants, ES/MS/HS

FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT:
Transferring Student Permanent Records; JSD Policy AS61

Transfer of K-8 Student Files for Retention at the State Records Center and for Permanent Archives

See each of these memos below.

Published on

DATE:
May 20, 2017

TO:
All Principals
Administrative Assistants, ES/MS/HS

FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT:
Family Educational Rights and Privacy Act (FERPA) Notification (Annual Notification was revised in 2017-18)

Protection of Pupil Rights Amendment (PPRA)

Student Residency Questionnaire

See each of these memos below.

Published on

Any school that is sending JSD owned devices home with students is in violation of Utah law.  State law, 53A-1-706 (3), requires that all devices sent home with students must provide the same filtering at home as the filtering provided at school.

Currently, no JSD owned devices are configured to provide filtering at home for students.  If there is a need to send devices home with students please contact Tony Muto in the Information Systems department at anthony.muto@jordandistrict.org or 801-567-8318.  Tony will discuss possible options for sending devices home with students.

Thank you,

Ron Bird

Published on

Principals:

A nine question Home & Hospital survey will be emailed to you, Attendance Secretaries, Registrars and Counselors on Monday, April 3, 2017.  The survey will be open from April 3 – 17.  The data we gather from the survey will be beneficial as we begin to make future decisions for Home & Hospital.  Thank you in advance for completing the survey!

Published on

Principals:  Please forward the attached flyer to teachers who may be interested in this opportunity.

Brigham Young University School Leadership Program
Aspiring Principals Academy
Learn the Principles of being a Principal

Apply by June 2, 2017 at http://education.byu.edu/edlf/aspiring_principals.html

Published on

There have been issues with the Child Lures Prevention: Think First, Stay Safe presentations. Several schools have reported that the sound on the presentations is of poor quality. We apologize for the frustrations this may have caused you and your staff.  The presentations have now been uploaded to Jordan School District YouTube Channel. Teachers and staff now have access to the Child Lures Prevention: Think First, Stay Safe child abuse training materials online. A special shout-out to the Communications Department for making this available! They can be accessed here:

Module I Part 1 video    https://youtu.be/4naq6d_EDPk

Module I Part 2 video   https://youtu.be/aWD5I1vW-5Y

All staff members should complete either this training or the online training from Prevent Child Abuse Utah. Please document completion of the training and be prepared to indicate completion as part of the end-of-year checkout with your AOS.

Published on

Schools and Departments:

Please post and/or distribute flyer for all employees to see/review.

URS provides seminars for:

  • Early to Mid-Career employees
  • Pre-Retirement (retiring within 10 years) employees
  • Retiree Seminars (already retired)

Published on

DATE:
January 24, 2017

TO:
Principals
Special Education Staff

FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist-Special Education
Kristy Whiteside, Program Specialist-Special Education

SUBJECT:
Extended School Year (ESY) Qualification Procedures and Timelines

Please see attached memos for guidelines.

Published on

DATE:
January 4, 2017

TO:  
Principals

FROM:
Administrators of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Clyde Mason, Director of Evaluation, Research, and Accountability

SUBJECT:    
2017 UEPC School Climate Survey – Preparation and Administration Details Reminder

See attached memo.

Published on

DATE: 
December 15, 2016

TO: 
All School Principals
All School Financial Secretaries

FROM:   
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT:   
School Bank Account Balances for December 31, 2016

Please send the following information for each bank account balance as of December 31, 2016 to Accounting by January 20, 2017.  If you have multiple bank accounts, please list each account separately.  For elementary schools who have completely closed their separate accounts please indicate so on the form.

School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance

The balance requested is the balance from your December bank statements, not Skyward.  This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.

If you have questions or need assistance, please call Dan Ellis at (801)567-8389.

Thank you.

Published on

DATE:  
December 15, 2016

TO:    
All School Principals
All School Financial Secretaries

FROM: 
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT:  
Quarterly School Financial Report for October, November, and December 2016

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.

Please photocopy the selected elements and send to Accounting by January 20, 2017.

Please include:

  • The signed attached memo to Accounting
  • A copy of your October, November and December 2016 Reconciliation Worksheets
  • A copy of your October, November and December 2016 Bank Statements
  • A copy of your October, November and December 2016 Skyward Balance Sheets
  • A copy of your October, November and December Outstanding Check Reports
  • Screen shot(s) of your December 31, 2016 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Liz Robins at (801)567-8267.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools