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Category: Elementary Schools

Published on

DATE:
April 17, 2018

TO: 
School Psychologists

FROM: 
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Fulvia Franco, Program Specialist – Guidance

SUBJECT:  
April School Psychologists’ Meeting

Due to a scheduling conflict with the speaker, our March 30 school psychologist meeting was moved from March 30, 2018 to Friday, April 27, 2018. The meeting will be held at the Jordan School District Auxiliary Services Building (ASB) (7905 South Redwood Road) in the auditorium from 12:30-3:30 p.m. Terisa Gabrielsen, Ph.D., professor in the School Psychology program at Brigham Young University, will provide us with a presentation on different evidence-based social skills programs. For those of you in secondary schools who have a copy of the PEERS social skills curriculum, please bring it to this meeting.

Part-time Staff:  I would appreciate it if you could adjust your schedules in order to attend this meeting.

cc:
Principals

Published on

DATE:    
May 2, 2018

TO:   
School Principals and Administrative Assistants

FROM:  
Administrators of Schools

SUBJECT:  
Principal Year-End Check Out Materials for 2017-2018

Attached is the list of all forms and items to be completed for principal check out.

  • Items highlighted in purple will be reviewed at check out with your Administrator of Schools.
  • Items highlighted in green require you to bring the requested items to your checkout.
  • Forms provided by the District for principal check out are included with this JAM and will no longer be on a separate website.
  • You should turn in one completed copy of each form and keep a copy on file in your school for easy reference as you prepare the check out for the next school year.

If you have any questions, please contact your Administrator of Schools’ administrative assistant.

MA/nt

Published on

DATE:  
April 26, 2018

TO:
Jordan District Principals

FROM: 
Administrators of Schools

SUBJECT: 
Time Schedule for the Last Day of School

The Transportation Department has made every effort to accommodate dismissal times for the last day of school. Please review attached memo carefully for your dismissal time, and convey that information to your students and parents. Once again, we extend our appreciation to the administration and employees who work in the Transportation Department for assisting in the transportation adjustment required to accommodate these changes.

Public Law:  R277. Education, Administration   R277-419-2.Definitions   R277. Public Accounting

“School day” means a minimum of two hours per day per session in Kindergarten; and a minimum of four hours per day in grades one through twelve. All school day calculations shall exclude lunch periods and pass-time between classes.

MA/nt

Attachments

Published on

DATE:
April 18, 2018

TO:
Principals
Administrative Assistants

FROM:
Laura Finlinson, Administrator, Curriculum and Staff Development
Norm Emerson, Consultant, Instructional Support Services/Fine Arts

SUBJECT:
End-of-Year Due Dates

The following is a reminder of Curriculum reports and the corresponding due dates:

                                                                                                                   Traditional          YR

  • Elementary Music Fees Report – Final Payment Due                06/01/18       06/29/18
  • Outstanding Instrument Rental Fees & Fee Waivers                  06/01/18       06/29/18
  • Updated Instrument Inventory (sent to each school)                 06/01/18       06/29/18
  • All 2017-2018 timesheets needing signature                              06/01/18       06/29/18

The music reports should be sent directly to Norm Emerson, Consultant, Instructional Support Services. All other reports and timesheets listed above should be sent to Noreen Samowitz, Administrative Assistant, Curriculum Department.

Thank you for your help.

/nrs

Published on

DATE:
April 10, 2018

TO:
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders

FROM:
Laura Finlinson, Admin. of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT:
Special Education Support Class Instructional Assistants for 2018-19

Please see attached memo and forms.

 

Published on

DATE:
April 10, 2018

TO: 
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders

FROM:    
Laura Finlinson, Admin. of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education

SUBJECT: 
Special Education Resource Instructional Assistants for 2018-19

Please see attached memo and forms.

Published on

DATE:
April 9, 2018

TO: 
Principals and District Administrators

FROM: 
Dr. Anthony Godfrey, Associate Superintendent of Schools

SUBJECT:  
Stipend for Department Chairs and Team Leaders

Stipends for Department Chairs and Team Leaders will be paid in May.

  • Elementary Schools may pay $300 for 8 Team Leaders.
  • Middle Schools may pay $500 for 12 Department Chairs or Team Leaders.
  • High Schools may pay $500 for 16 Department Chairs or Team Leaders.

A multiple time sheet roster should be submitted to the Payroll Department by May 2, 2018. All Department Chairs or Team Leaders will be paid out of the same program number from which their salary is paid. Each roster should be clearly marked “Stipend for Department Chair” or “Stipend for Team Leader.”

Kauri Sue, River’s Edge, South Valley, and JATC will be paid as middle schools. If a school houses an additional special education program (cluster program or preschool program), the school will have an additional team leader allocation.

Budget Code

10  xxx  xxxx  2216  131

10  xxx  7551  2216  131  (Special Education)

 

Published on

DATE:   
April 4, 2018

TO: 
Principals
Administrative Assistants

FROM:  
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services

SUBJECT:   
Permanent Records – Transfer Processes and Procedures

Year-End Permanent Record Transfers:
Permanent records for students leaving the school (either a boundary change or 6th and 9th grade advancement) need to be delivered in person to the appropriate school by the sending schools staff. Records need to be delivered on or before:

Traditional Schools:   June 8, 2018

Year-Round schools:  July 6, 2018

The receiving school will need to check the student list against each permanent record to assure all permanent records were received. Each bundle must be accompanied by two (2) alphabetized lists which includes the name of the sending school and receiving school. Computer lists or PDM’s may be used. Dead files should be provided to receiving schools separately in their own box.

General Permanent Record Transfer Procedures (District policy AS61):

  • A parent release is not required when transferring student records from one school to another.
  • Any school receiving a written request to forward a copy of a transferring student’s record to the new school shall comply within 30 days of the request, and within 10 days of the request for a military child’s records, unless the record has been flagged as a “Missing child,” in which case the copy may not be forwarded and the requested school shall notify the police department.
  • Transfer the ORIGINAL records for students in grades K through 8.
  • A CERTIFIED COPY of the cumulative/permanent record along with the original health record (Utah School Immunization Record) of students in grades 9 through 12 shall be transferred to requesting schools outside of Jordan School District. The ORIGINAL RECORDS and a copy of the health record of students in grades 9 through 12 shall be archived at the Jordan District high school.
  • Maintain a record of the date the record transfer request was received and the date and school where the record was sent.

Published on

DATE:   
April 4, 2018

TO:  
Principals
High School Registrars

FROM:   
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning & Student Services

SUBJECT:  
Transfer of K-8 Student Files for Retention at the State Records Center and for Permanent Archives

Please see memo below.

Published on

DATE:  
April 10, 2018

TO: 
Principals
Administrative Assistants

FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning & Student Services

SUBJECT:  
End of the Year Procedures

The following is a friendly reminder about the end-of-year reports, tasks and due dates required by Planning & Student Services for traditional elementary, middle, high and special schools (TRAD) as well as year-round elementary schools (YRE). All forms may be found on the Planning & Services website: http://planning.jordandistrict.org/forms/.

Records Retentions and Accelerations

  1. A form for each Individual Retention or Acceleration should be completed and sent to your Administrator of Schools at the time is processed at your school.
  2. Record each acceleration or retention on Skyward at year’s end.
  3. Complete Report of Retentions & Non-graduating Seniors and Report of Acceleration & Early Graduates Form•

DATE DUE:
TRAD.             JUNE 1, 2018
YRE.                JUNE 29, 2018

 

Report of Student Deaths•

DATE DUE:
TRAD.            JUNE 15, 2018
YRE.               JUNE 29, 2018

 

Fourth Quarter Reports
Check membership report carefully for entry and exit date errors. Make corrections on Skyward and notify Planning & Student Services when complete. Do not send a copy. (See the required reports list in the Planning and Student Services Manual) 

DATE DUE:
TRAD.             JUNE 1, 2018
YRE.                JUNE 29, 2018

 

School’s End-of-Year PDM
Run the School’s end-of-year PDM and retain at school permanently. (Do not send a copy to Planning & Student Services) 

DATE DUE:
TRAD.             JUNE 1, 2018
YRE.               JUNE 29, 2018

 

Permanent Record Retention
Permanent records for students leaving the school (boundary change or 6th and 9th grade advancement, where applicable) are delivered in person to the appropriate school by the staff of the sending school. The receiving school will need to check the student list against each permanent record to assure all permanent records were received. Each bundle must be accompanied by TWO (2) alphabetized lists, which need to include the name of the sending school and the receiving school. Computer lists, PDM’s and the Skyward Students Not Returning report may be used. Dead files should be sent to the receiving school in a separate box. 

DATE DUE:
TRAD             JUNE 8, 2018
YRE                JULY 6, 2018

 

2018-19 FTE Staffing Worksheet
Using the appropriate worksheet for your school (Trad. Elem, MTS Elem, Title I Elem, MTS/Title I Elem, Middle, or High) enter the amount of 0050 FTE you have or will have hired by the first day of school. Please do NOT include any teachers hired using alternate funding (BTS, Land Trust, etc.) – only those teachers funded by 0050 (whole or part of their contract) should be entered. Title I schools will enter the teachers funded (whole or part) by Title I funds in the appropriate cells. The schools FTE version 2.0 must be entered in the appropriate box(es) for the worksheet to calculate correctly. You do not need to enter any enrollment at this point. However, it is encouraged that you use these sheets throughout the year to accurately account and track your FTE and enrollment. The FTE Staffing Worksheet is not required for any Special School. For any questions about the FTE Staffing Worksheet please contact Travis directly at 801.567.8251.

DATE DUE:
TRAD             JUNE 15, 2018
YRE                JUNE 29, 2018

 

Thank you and please direct any questions to Carmen (801.567.8183) in Planning and Student Services.

Published on

Attached is a Conference Overview for the Special Education Summer Conference on August 3, 2018. Please share this information with your licensed special education staff members. Registration information is included on the flyer as well as a general overview of the classes being offered. Registration prior to May 25, 2018 would be appreciated to get a general count. All administrators are invited to attend as well. Several administrative sessions will be provided. This is an optional professional learning opportunity and stipends for full attendance will be provided to special education staff.

Published on

Utah Retirement Systems will be available for one-on-one retirement planning sessions at the West Jordan Middle School, Main Conference Room on Wednesday, May 2, 2018.  See the instructions below to register for an appointment.  Counseling sessions are available at other locations that are also listed on the URS website.

  1. Go to www.urs.org.
  2. Log into your myurs account by clicking on LOGIN in the upper right corner of the screen.
  3. Click on the Education Tab.
  4. Click on “Individual Retirement Planning Sessions”.
  5. Find the session that works best for you.  Select the session to reserve your appointment.
  6. Please be sure to bring your estimated annual salary, any retirement plan balances outside of URS, and your Social Security statement (get yours at www.ssa.gov).

Published on

DATE:  
April 11, 2018

TO:  
Principals and Attendance Secretaries

FROM: 
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services

SUBJECT: 
ENTERING ENROLLMENT IN SKYWARD FOR THE LAST SIX (6) DAYS OF THE SCHOOL YEAR

Please see attached memo.