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Category: Elementary Action Required

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It is time to determine which reading software program (if any) you would like to use for the 2017 – 2018 school year.  See the attached information page for details on each software program, including the recommended minimum weekly usage requirements.  We would like to have as many licenses as possible paid from State grant funds.  I will submit applications on your behalf to USBE for each individual school. Please send an email with the following information to becky.gerber@jordandistrict.org as soon as possible.

  1. Which program(s) would you like to use?
    NOTE:  iReady is no longer an option using these grant funds.  If your students have been using iReady and you would like to continue with this program, you will have to use a different funding source to secure licenses.

Success Maker (Pearson)

Lexia Learning

Imagine Learning

None of the above

  1. Which grade levels will use the program(s)?

K – 1    (All students may have access.)

2 – 3    (Used  ONLY for students needing intervention, as determined by their BOY DIBELS score.)

  1. How many students will be using the program(s) based on what you selected above?

K – 1 _____________                         2 – 3 ___________________

FYI:  Small license (1-160)  Medium license (161-549)  Large license (550+)

  1. Do you agree to ALL of the following Assurances?
    • The LEA has the technical capability to run the software for which licenses are requested. (YES.  The 60 MacBook Air laptops can be used to run any of the choices given on this application.)
    • District technical support will be provided as appropriate to assign in the implementation of the software program. (YES, we can support the choices you have been given on this application.)
    • The LEA agrees to implement the software with fidelity based on the recommendations of the software provider, including minimum number of minutes per week, included professional development for teachers and/or administrators, and technology specifications.
    • The LEA agrees to report student data on learning gains as measured and recorded by the software by student SSID. (Data can/will be gathered by USBE directly from the vendor.)
    • The LEA is submitting a request for licenses to be used at a school where the principal and the K-6 faculty agree to the terms of implementation.

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DATE:  
April 6, 2017

TO: 
Elementary Principals

FROM:   
Laura Finlinson, Administrator, Curriculum and Staff Development
Becky Gerber, Language Arts Consultant

SUBJECT:
2017-2018 Language Arts Key Standards Curriculum Maps & Pacing Guides

The Elementary Literacy Specialists, along with the ELA Teacher Advisory Group, have prepared several standards-based resources to assist teachers in their ELA planning for the upcoming school year.  Based on feedback from these teams and the ELA Principal Advisory Group, we are scheduling time at each school to help teachers understand the documents and how to use them.

The professional development will include a brief online video about important literacy instructional components that teachers will be expected to view prior to the face-to-face meeting at the school.  The on-site meeting will include a review of the standards-based documents, 2017-2018 curriculum maps and pacing guide.  We will show teachers how to use the curriculum maps and allow time for team planning so we can provide assistance and answer questions. Each meeting will be facilitated by the Teacher Advisory Group member from the school paired with an ELA teacher specialist and customized to meet the specific needs of the faculty.  The meeting is expected to last 1 – 2 hours, depending on what the team is asked to include.  Teachers will receive inservice rate for attending meetings scheduled off contract time. Subs will be provided for any meetings scheduled during the school day.

For schools that may need more detailed support in using Journeys, some information can be incorporated into this meeting.  More in-depth Journeys training can be scheduled at a separate time, if needed.  We will be offering several PD opportunities focused on Journeys during the summer and that information will be sent out following the Spring recess.

To schedule this meeting, please send an email to becky.gerber@jordandistrict.org and include the following information:

  • Preferred date (April 26 or later)
  • Time
  • Any specific requests/questions you would like included/addressed during the meeting

(We can schedule up to 10 schools at a time, so we are pretty confident we can meet all requests.  However, having a ‘second choice’ date might not be a bad idea.)

We look forward to the opportunity to assist schools in planning for standards-based literacy instruction for the upcoming school year.

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Principals:

A nine question Home & Hospital survey will be emailed to you, Attendance Secretaries, Registrars and Counselors on Monday, April 3, 2017.  The survey will be open from April 3 – 17.  The data we gather from the survey will be beneficial as we begin to make future decisions for Home & Hospital.  Thank you in advance for completing the survey!

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Principals:  Please forward the attached flyer to teachers who may be interested in this opportunity.

Brigham Young University School Leadership Program
Aspiring Principals Academy
Learn the Principles of being a Principal

Apply by June 2, 2017 at http://education.byu.edu/edlf/aspiring_principals.html

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There have been issues with the Child Lures Prevention: Think First, Stay Safe presentations. Several schools have reported that the sound on the presentations is of poor quality. We apologize for the frustrations this may have caused you and your staff.  The presentations have now been uploaded to Jordan School District YouTube Channel. Teachers and staff now have access to the Child Lures Prevention: Think First, Stay Safe child abuse training materials online. A special shout-out to the Communications Department for making this available! They can be accessed here:

Module I Part 1 video    https://youtu.be/4naq6d_EDPk

Module I Part 2 video   https://youtu.be/aWD5I1vW-5Y

All staff members should complete either this training or the online training from Prevent Child Abuse Utah. Please document completion of the training and be prepared to indicate completion as part of the end-of-year checkout with your AOS.

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Schools and Departments:

Please post and/or distribute flyer for all employees to see/review.

URS provides seminars for:

  • Early to Mid-Career employees
  • Pre-Retirement (retiring within 10 years) employees
  • Retiree Seminars (already retired)

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DATE:
January 24, 2017

TO:
Principals
Special Education Staff

FROM:
Laura Finlinson, Administrator of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist-Special Education
Kristy Whiteside, Program Specialist-Special Education

SUBJECT:
Extended School Year (ESY) Qualification Procedures and Timelines

Please see attached memos for guidelines.

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Elementary and Middle School Principals and Administrative Assistants:
Schools are no longer required to do scoliosis screenings, but are required to send information home regarding scoliosis. You do not need to send permission letters home, anymore. Please discard any old scoliosis documents that you may have saved. Copy the attached document, and send it home with all 5th, 6th, 7th and 8th graders. Thank you for your help.

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DATE:
January 4, 2017

TO:  
Principals

FROM:
Administrators of Schools
Laura Finlinson, Administrator of Curriculum and Staff Development
Clyde Mason, Director of Evaluation, Research, and Accountability

SUBJECT:    
2017 UEPC School Climate Survey – Preparation and Administration Details Reminder

See attached memo.

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Elementary Principals:

The materials for the 7th-grade math placement exam are currently being delivered to your 6th-grade teams. There are two testing window:

  • January 30 to February 10 for B and C tracks as well as traditional students.
  • February 21 to March 3 for A and D tracks

All testing materials should be returned to Wendy Harmon in Curriculum. Thank you for your help with the testing.

 

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DATE: 
December 15, 2016

TO: 
All School Principals
All School Financial Secretaries

FROM:   
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT:   
School Bank Account Balances for December 31, 2016

Please send the following information for each bank account balance as of December 31, 2016 to Accounting by January 20, 2017.  If you have multiple bank accounts, please list each account separately.  For elementary schools who have completely closed their separate accounts please indicate so on the form.

School Name
Name of Bank
Type of Account (checking, savings, money market)
Account Balance

The balance requested is the balance from your December bank statements, not Skyward.  This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.

If you have questions or need assistance, please call Dan Ellis at (801)567-8389.

Thank you.

Published on

DATE:  
December 15, 2016

TO:    
All School Principals
All School Financial Secretaries

FROM: 
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT:  
Quarterly School Financial Report for October, November, and December 2016

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.

Please photocopy the selected elements and send to Accounting by January 20, 2017.

Please include:

  • The signed attached memo to Accounting
  • A copy of your October, November and December 2016 Reconciliation Worksheets
  • A copy of your October, November and December 2016 Bank Statements
  • A copy of your October, November and December 2016 Skyward Balance Sheets
  • A copy of your October, November and December Outstanding Check Reports
  • Screen shot(s) of your December 31, 2016 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Liz Robins at (801)567-8267.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

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DATE:     
December 14, 2016

TO:
All Elementary, Middle, and Traditional High School Principals

FROM: 
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets, and Audits

SUBJECT: 
December 2016 Budget Transfer Request

Please review your budgets and complete the attached Budget Transfer Request if you would like to transfer between your postage, supply, textbook and equipment budgets. The signed form is due back to Heather Ellingson no later than January 3, 2017.

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Date:  
November 22, 2016

To:  
All School Head Financial Secretaries

From:  
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting
Dan Ellis, Accountant/Internal Auditor

Subject: 
2016 W-9 Forms 1099 Information

EXTREMELY IMPORTANT – PLEASE READ AND FOLLOW DIRECTIONS THOROUGHLY – CALL IF YOU HAVE QUESTIONS

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Important Payroll Changes for Elementary Schools Only

Due to the limited amount of time sheets at the elementary level

  • Principals will no longer be required to deliver Payroll.
  • Do Not include Social Security Numbers on time sheets.
  • To avoid duplicates, the emailed or faxed time sheets are the only copy Payroll will need. Please keep originals for your records.

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DATE:   
November 16, 2016

TO: 
Elementary School Principals

FROM:  
Scott M. Thomas, Administrator of Auxiliary Services
Paul Bergera, Staff Assistant of Auxiliary Services
Herb Jensen, Director of Transportation
Kathy Simmons, Trainer/Risk Coordinator of Transportation

SUBJECT:
“Safety in the Schools” Video for Elementary Students

Section A.4.a. of the Standards for Utah School Buses and Operations requires students to receive annual bus safety instruction.

Bus safety instruction and awareness for all students in grades 2-6 will come in the form of a video, which is available on a DVD at your school’s main office or at the following link, which directs you to the Jordan School District Transportation website:

http://auxiliaryservices.jordandistrict.org/transporation-faq/bus-safety/

While all students in grades 2-6 are required to watch this video, it is also an excellent resource for grades K-1, and should be shown prior to students riding the bus for a field or activity trip.

When all of your students in grades 2-6 have seen the video, please send an e-mail confirmation to: luanne.smith@jordandistrict.org  The deadline to have this completed and turned into the Utah State Office is December 23, 2016.

If you have questions, feel free to contact the Transportation Training Department at (801) 567-8831.

Thank you for cooperation in helping Jordan School District achieve “Safety in the Schools”.