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Category: Elementary Action Required

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2017 Individual Educator Evaluation Reports

Principals:

Your school's Individual Educator Evaluation Reports will be made available to you via a shared Google folder on or before this Friday, May 26, 2017.  The shared Google folder will come from Holly Allen and will contain your school's Individual Educator Evaluation Reports.  If you discover errors in any of the reports, contract Holly Allen (holly.allen@jordandistrict.org) or 801-567-8115.  All errors must be reported to Holly Allen before June 23, 2017.

Individual Educator Evaluation Reports are to be distributed to each teacher by the principal on or before the teacher's 2016-17 check-out.

Thank you,
Clyde Mason

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DATE:
May 31, 2017

TO:
All Principals and Teachers

FROM:
Administrators of Schools
Ron Bird, Director, Information Systems
Michael Heaps, Support Services Manager
Mark Sowa, Curriculum Technology Consultant

SUBJECT:
Mastery Connect and Skyward Rollover Dates

Please be aware that the annual rollover of data in both Mastery Connect and Skyward is scheduled to happen July 5-7, 2017. Consequently, both systems will be unavailable during that time.

For Mastery Connect users, please do not create trackers for the 2017-2018 school year prior to July 7th, since next year’s data will not be available until that time. The current year’s trackers will auto archive as a part of the rollover process. To ensure that this data is available in the future, do not delete last year’s trackers.

If you have questions, please contact the Information Systems Help Desk at 801-567-8737.

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Elementary Principals:

End-of-Year DIBELS letters are attached.  Please be certain letters are sent home with every first, second, and third grade student on/before June 2 (Traditional) or June 30 (Year-round)  Letters do not go home with Kindergarten students.  Contact Becky Gerber if you have questions.

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DATE: 
May 15, 2017

TO:
All Elementary, Middle and Traditional High School Principals

FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits

SUBJECT:
June 2017 Budget Transfer Request

Please review your budgets and complete the Budget Transfer Request if you would like to transfer between your postage, supply, textbook and equipment budgets. The signed form is due back to Heather Ellingson no later than July 3, 2017.

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DATE:
May 10, 2017

TO:
All Administrators
All Administrative Assistants

FROM:
Patrice Johnson, Superintendent of Schools
John Larsen, Business Administrator

SUBJECT:
Social Security Numbers and Year of Birth

It recently came to our attention that some departments and schools may have staff lists that contain Social Security Numbers and year of birth. Although well intentioned, their mere existence can be problematic. In our continuing efforts to ensure personal information stays private, we ask that you purge all Social Security Numbers and year of birth from all staff lists, electronic or otherwise.

Administrators and Administrative Assistants should meet to verify that all data on lists described above are purged. If you have questions, please contact your Cabinet level administrator and discuss your concern with him or her.

Thank you!

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Special Education Summer Conference
Teaching Matters - Teachers Matter

Principals, please forward to all special educators in your building.

July 31, 2017
8:00 am - 3:45 pm
Elk Ridge Middle School

Register on JPLS. See flyer for details.

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DATE:
May 3, 2017

TO:
Principals/Directors

FROM:  
June LeMaster, Ph.D., Administrator, Human Resources
Administrator of Schools
Travis Hamblin, Human Resource Administrator-Licensed
Brent Burge, Human Resource Administrator-Classified

SUBJECT: 
Part-Time Classified Hourly Job Posting

Thank you for your recent input regarding the posting of part-time (PT) classified positions.  As you are aware, this procedure was optional during the 2016-2017 school year and will be effective July 1, 2017, as principals at all levels provided examples of their experience with this new procedure and indicated the benefits they observed.  The new standardized procedures are as follows:

  1. Employees within the same location may be moved to vacant positions without posting. A change form must be submitted
  2. An online job advertisement is submitted through FastTrack for all vacant positions.
  3. The position will be posted “open until filled”. The school/department must notify HR when the position is filled.
  4. The Administration will screen the applicants, conduct interviews, check references and make the offer. References must be submitted with the hire sheet.  All other interview documents will be maintained at the location unless requested by an HR Administrator.
  5. Once HR is notified the position has been filled, we will use FastTrack to notify those applicants who were not selected.

The new procedure will not allow for generic position postings on FastTrack as in the past, with the exception of Sweeper applications.  A tutorial on the posting of PT positions using FastTrack is available on the AdminOnly and SecretaryConnections website or you may contact an HR Administrator for further assistance.

Thank you for hiring the best candidates available at each location.

 

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Elementary Principals:

Attached is a parent letter from Superintendent Johnson regarding the assignment of limited use email addresses to K-2 students. This is the third letter to be sent home as we phase in this program throughout the grade levels. Please email a copy to your School Community Council members with an explanation that this letter will be sent home to the parents. Give them time to respond back to you with any questions they may have and then send the letter home in the same manner you send all parent communication.

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DATE:
May 8, 2017

TO:
All Principals
Administrative Assistants, ES/MS/HS

FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT:
Transferring Student Permanent Records; JSD Policy AS61

Transfer of K-8 Student Files for Retention at the State Records Center and for Permanent Archives

See each of these memos below.

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DATE:
May 20, 2017

TO:
All Principals
Administrative Assistants, ES/MS/HS

FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT:
Family Educational Rights and Privacy Act (FERPA) Notification (Annual Notification was revised in 2017-18)

Protection of Pupil Rights Amendment (PPRA)

Student Residency Questionnaire

See each of these memos below.

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DATE:
March 7, 2017

TO:
All Elementary Principals
All Elementary Head Administrative Assistants

FROM:
John Larsen, Business Administrator

SUBJECT:
Summer Pool Hours for Elementary Head Administrative Assistant

Effective this summer, traditional calendar elementary head administrative assistants will be given up to twenty-four (24) optional hours during the summer months to be used as needed in coordination with the school principal. These hours are intended to address mail, voicemail, purchase verifications, timesheets, and any other matters that typically build up over the summer months. It is hoped these summer hours will aid the school in a successful opening for the students.

These hours should be reported through True Time under the heading of "Contract Pool Hours" and will be charged to 10-E-xxx-0050-2483-152.

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Any school that is sending JSD owned devices home with students is in violation of Utah law.  State law, 53A-1-706 (3), requires that all devices sent home with students must provide the same filtering at home as the filtering provided at school.

Currently, no JSD owned devices are configured to provide filtering at home for students.  If there is a need to send devices home with students please contact Tony Muto in the Information Systems department at anthony.muto@jordandistrict.org or 801-567-8318.  Tony will discuss possible options for sending devices home with students.

Thank you,

Ron Bird

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It is time to determine which reading software program (if any) you would like to use for the 2017 – 2018 school year.  See the attached information page for details on each software program, including the recommended minimum weekly usage requirements.  We would like to have as many licenses as possible paid from State grant funds.  I will submit applications on your behalf to USBE for each individual school. Please send an email with the following information to becky.gerber@jordandistrict.org as soon as possible.

  1. Which program(s) would you like to use?
    NOTE:  iReady is no longer an option using these grant funds.  If your students have been using iReady and you would like to continue with this program, you will have to use a different funding source to secure licenses.

Success Maker (Pearson)

Lexia Learning

Imagine Learning

None of the above

  1. Which grade levels will use the program(s)?

K – 1    (All students may have access.)

2 – 3    (Used  ONLY for students needing intervention, as determined by their BOY DIBELS score.)

  1. How many students will be using the program(s) based on what you selected above?

K – 1 _____________                         2 – 3 ___________________

FYI:  Small license (1-160)  Medium license (161-549)  Large license (550+)

  1. Do you agree to ALL of the following Assurances?
    • The LEA has the technical capability to run the software for which licenses are requested. (YES.  The 60 MacBook Air laptops can be used to run any of the choices given on this application.)
    • District technical support will be provided as appropriate to assign in the implementation of the software program. (YES, we can support the choices you have been given on this application.)
    • The LEA agrees to implement the software with fidelity based on the recommendations of the software provider, including minimum number of minutes per week, included professional development for teachers and/or administrators, and technology specifications.
    • The LEA agrees to report student data on learning gains as measured and recorded by the software by student SSID. (Data can/will be gathered by USBE directly from the vendor.)
    • The LEA is submitting a request for licenses to be used at a school where the principal and the K-6 faculty agree to the terms of implementation.

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DATE:  
April 6, 2017

TO: 
Elementary Principals

FROM:   
Laura Finlinson, Administrator, Curriculum and Staff Development
Becky Gerber, Language Arts Consultant

SUBJECT:
2017-2018 Language Arts Key Standards Curriculum Maps & Pacing Guides

The Elementary Literacy Specialists, along with the ELA Teacher Advisory Group, have prepared several standards-based resources to assist teachers in their ELA planning for the upcoming school year.  Based on feedback from these teams and the ELA Principal Advisory Group, we are scheduling time at each school to help teachers understand the documents and how to use them.

The professional development will include a brief online video about important literacy instructional components that teachers will be expected to view prior to the face-to-face meeting at the school.  The on-site meeting will include a review of the standards-based documents, 2017-2018 curriculum maps and pacing guide.  We will show teachers how to use the curriculum maps and allow time for team planning so we can provide assistance and answer questions. Each meeting will be facilitated by the Teacher Advisory Group member from the school paired with an ELA teacher specialist and customized to meet the specific needs of the faculty.  The meeting is expected to last 1 – 2 hours, depending on what the team is asked to include.  Teachers will receive inservice rate for attending meetings scheduled off contract time. Subs will be provided for any meetings scheduled during the school day.

For schools that may need more detailed support in using Journeys, some information can be incorporated into this meeting.  More in-depth Journeys training can be scheduled at a separate time, if needed.  We will be offering several PD opportunities focused on Journeys during the summer and that information will be sent out following the Spring recess.

To schedule this meeting, please send an email to becky.gerber@jordandistrict.org and include the following information:

  • Preferred date (April 26 or later)
  • Time
  • Any specific requests/questions you would like included/addressed during the meeting

(We can schedule up to 10 schools at a time, so we are pretty confident we can meet all requests.  However, having a ‘second choice’ date might not be a bad idea.)

We look forward to the opportunity to assist schools in planning for standards-based literacy instruction for the upcoming school year.

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Principals:

A nine question Home & Hospital survey will be emailed to you, Attendance Secretaries, Registrars and Counselors on Monday, April 3, 2017.  The survey will be open from April 3 – 17.  The data we gather from the survey will be beneficial as we begin to make future decisions for Home & Hospital.  Thank you in advance for completing the survey!

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Principals:  Please forward the attached flyer to teachers who may be interested in this opportunity.

Brigham Young University School Leadership Program
Aspiring Principals Academy
Learn the Principles of being a Principal

Apply by June 2, 2017 at http://education.byu.edu/edlf/aspiring_principals.html

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There have been issues with the Child Lures Prevention: Think First, Stay Safe presentations. Several schools have reported that the sound on the presentations is of poor quality. We apologize for the frustrations this may have caused you and your staff.  The presentations have now been uploaded to Jordan School District YouTube Channel. Teachers and staff now have access to the Child Lures Prevention: Think First, Stay Safe child abuse training materials online. A special shout-out to the Communications Department for making this available! They can be accessed here:

Module I Part 1 video    https://youtu.be/4naq6d_EDPk

Module I Part 2 video   https://youtu.be/aWD5I1vW-5Y

All staff members should complete either this training or the online training from Prevent Child Abuse Utah. Please document completion of the training and be prepared to indicate completion as part of the end-of-year checkout with your AOS.

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Schools and Departments:

Please post and/or distribute flyer for all employees to see/review.

URS provides seminars for:

  • Early to Mid-Career employees
  • Pre-Retirement (retiring within 10 years) employees
  • Retiree Seminars (already retired)