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Category: Elementary Action Required

Published on

DATE:   
June 21, 2016

TO:  
All School Principals
All School Financial Secretaries

FROM: 
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT:  
Quarterly School Financial Report for April, May and June 2016

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.

Please photocopy the selected elements and send to Accounting by July 22, 2016.

Please include:

  • The signed attached memo to Accounting
  • A copy of your April, May and June 2016 Reconciliation Worksheets
  • A copy of your April, May and June 2016 Bank Statements
  • A copy of your April, May and June 2016 Skyward Balance Sheets
  • A copy of your April, May and June Outstanding Check Reports
  • Screen shot(s) of your June 30, 2016 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Liz Robins at (801)567-8267.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

Published on

DATE:
May 31, 2016

TO: 
All Special Educators
All Principals

FROM: 
Laura Finlinson, Administrator of Curric./Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist

SUBJECT:
Woodcock Johnson IV Training

Jordan School District has purchased the Woodcock Johnson IV Test of Achievement to replace the Woodcock Johnson III, which will no longer be on the approved list for achievement testing for the 2016-2017 school year. All special educators must attend this mandatory training.  Special educators must have completed all aspects of training before they will be able to conduct achievement testing with students. Registration is available through JPLS (course number 101079). The schedule of training dates is attached.

Special educators will either be paid at inservice rate, or if you are on contract, may request a substitute using budget code 1292.

Published on

Elementary Principals:

Summer Literacy Conference:
Please encourage teachers to register soon, while space is still available.  See attached flyer for details.

16-17 Planning Materials:
Please let teachers know the following documents are available on the CBL website to help in their planning for next year.  The password is Literacy…with a capital L.

Available NOW:
ELA Assessment Blueprints
Benchmarks 1, 2, and 3
Reading Passage Levels & Writing Genres for each assessment

Expected within the 1-2 weeks:
Suggested administration dates
ELA (SLO) Pre Test
Writing Rubric Scoring Guides
Year-At-A-Glance Curriculum Map
Sample Planning Guide
Blank Planning Template

Published on

DATE:
May 20, 2016

TO:
All Principals
Administrative Assistants

FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT:
Student Residency Questionnaire

Enclosed is a copy of the Student Residency Questionnaire form in English and Spanish.  This questionnaire has been developed to assist in the process of enrolling homeless students and to keep the district in compliance with the McKinney-Vento Act.  This notification must be included with the 2016-17 registration materials that you send to all parents/students.  Please send both a copy in English and a copy in Spanish. 

The forms will be included in the elementary, middle and high school registration information and the Skyward online registration materials.  Please make sure that the forms are returned with other registration materials.  The form isn’t optional.  All students are required to complete and return the questionnaire.

Please make additional copies of both the English and Spanish versions. (The two versions may be run back-to-back.)  These copies should then be given to the registrar, attendance office, and/or counselors to give to those students entering your school during the school year who did not receive the initial registration materials.  It is imperative that the parents of every student who attends your school, anytime during the school year, complete this residency questionnaire.

At the bottom of the questionnaire are instructions for the parents and the school.  If the school has any of the questionnaires returned that indicate a temporary residence, please forward the forms to the Jordan School District Homeless Liaison (Hilda Lloyd) in Alternative Language Services or call Hilda at 567-8308 or 567-8116.

Thank you for your help.

Enclosures

 

Published on

DATE:  
May 20, 2016

TO:  
All Principals
Administrative Assistants

FROM:  
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT: 
Family Educational Rights and Privacy Act (FERPA) Notification
The attached Annual Notification was revised in 2016-17

Enclosed is a copy of the Family Educational Rights and Privacy Act Annual Notification and Directory Information disclosure.  Please note that the notification has been revised to include language concerning release of information when a student poses an articulable health or safety threat.  By law we are required to annually notify eligible students and parents of their rights under this act.

This revised notification must be included with the 2016-17 registration materials that you send to parents/students.  Please send both a copy in English and a copy in Spanish.  (The two versions may be run back-to-back.)  The forms will be included in the elementary, middle, and high school registration materials and the school online registration materials.

Please make additional copies of both the English and Spanish versions.  These copies could then be given to the registrar, attendance office, and/or counselors to give to those students entering your school during the school year who did not receive the initial registration materials.  It is imperative that the parents of every student who attends your school, anytime during the school year, be given a copy of this notification.

You must notify me immediately if you receive written notification from a parent or eligible student indicating they refuse to let the school disclose any or all of the information designated as “Directory Information.”   All requests for student information from any branches of the military or from other outside agencies must be processed through Planning & Student Services. Please do not release information from your school.

Merely stating that the student does not want to be listed in the school directory does not qualify as written notification for FERPA purposes and does not need to be sent to this office.

Thank you for your help.

Enclosures

Published on

DATE:
April 28, 2016

TO:
All Principals, Directors and Coordinators

FROM:
June LeMaster, Ph.D., Administrator, Human Resources
Brent Burge, Human Resource Administrator - Classified

SUBJECT:
Classified Assistant Employment Evaluations for the 2015–2016 School Year

As the end of the school year is fast approaching, it is time to complete employee performance evaluations for all part-time assistants.  The evaluation documents are crucial in justifying employee terminations or unemployment claims.

All forms are available on the HR website on the “Admin Only” or the “Secretary Connections” page under the “Part Time Classified Evaluations” link.

You will find the following forms:

  • Part-Time Classified Assistant Evaluations Guideline -outlining the procedure for evaluating part time employees in your school/department.
  • Assistants-Employment Review/Status form

It is important you meet with each assistant for his/her evaluation. In each evaluation, the employee must be informed of his/her employment status for the upcoming year and the employee’s signature is required.

As part of your meeting with each assistant, please remind them that part-time employees with Jordan School District are considered "at will". That is, either the employee or Jordan School District may end the employment relationship at any time, for any reason, or for no reason.  There is no expectation of continued or guaranteed employment.

If you have any questions or if you need additional help, review the evaluation guideline on the website or you may contact our office at 801-567-8224.

Thank you for your assistance.

Published on

Elementary Principals:

The Arts Express Conference is on June 14-15 in Alpine. Please give every teacher a flyer and put one up in the faculty room. This is a great way to earn USOE credit and relicensure points for $45 (includes breakfast & lunch both days).

See attached flyer for more information.

Published on

BTSALP Specialists' Training

Friday, March 4, 2016
BYU Conference Center
8:00-3:30 PM

Please work with your specialist on their calendar so that Friday, March 4, 2016 is a contract day. This is one of the three required trainings for participation in the BTSALP program.

See attached flyer for more information.

Published on

Elementary Principals:

It is time to determine which reading software program (if any) you would like to use for the 2016 – 2017 school year.  We would like to have as many licenses as possible paid from State grant funds.  I will submit applications to USOE for each individual school and they will accept them on a first-come, first-served basis until funding is exhausted. Please send an email with the information listed on the attached document to becky.gerber@jordandistrict.org as soon as possible.

Published on

All Principals (K-12):

Please share the flyer, Workshops Presentations for Teachers and Students with all of your teachers.   This is put on by SHIFT, a program of the Utah Film Center that offers educators high-quality professional development on the filmmaking process (digital storytelling) and how to integrate it into the core areas.
Workshops and instructional materials provide comprehensive, standards-linked lesson plans to guide educators on how to produce documentaries, public service announcements (PSAs), instructional videos, personal narratives, and other short film projects with their students.  There is a strong emphasis on writing.
*There is a FREE 2-day workshop on Filmmaking in the Classroom on Feb. 19 & 20 at Thanksgiving Point.  You may find registration information in the attached flyer. 

Published on

DATE:  
January 15, 2016

TO:    
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders

FROM:  
Laura Finlinson, Admin. of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist

SUBJECT:    
Projected Caseload Data and Staffing Needs Survey for 2016-17

Elementary Principals:  See attached memo.