TO:
All Administrators
FROM:
Jordan School District Cabinet Members
Save the date for the mandatory 2-day training for all administrators on June 11-12 or June 18-19, 2025. Watch for more information to follow.
TO:
All Administrators
FROM:
Jordan School District Cabinet Members
Save the date for the mandatory 2-day training for all administrators on June 11-12 or June 18-19, 2025. Watch for more information to follow.
See flyer below for suggestions for ways to be more active and involved in improving the safety of our workplace.
DATE:
August 8, 2024
TO:
Principals
Administrative Assistants
FROM:
April Gaydosh, Administrator of Schools
Becky Gerber, Administrator of Schools
Jill Durrant, Administrator of Schools
Lisa Robinson, Administrator of Schools
SUBJECT:
Updated Parking Lot Duty Guidelines for Elementary Schools 2024-25
Through the 2018-19 negotiations process, the Board allocated funds to pay each elementary teacher $400 for parking lot duty each year. The stipend will be paid out on April paychecks. The following are additional details and clarifications for the implementation of this payment.
To streamline payment, please ask your administrative assistant to complete an Excel workbook that will be shared in March. Please scan the completed submission sheet and send it with your regular April payroll to the Payroll Department by April 2, 2025 so that teachers can be paid the stipend on their April 25th check. Please list each educator in your building and beside each name indicate the dollar amount ($0, $200, $400, or increments of $400, or $800) the teacher should be paid.
The budget code for Parking Lot Stipends is 10 E XXX 0050 1024 131
Please contact your Administrator of Schools with any questions.
DATE:
August 1, 2024
TO:
Principals
Head Financial Secretaries
Special Education Teachers (Resource and Self-Contained)
Speech-Language Pathologists/Technicians
FROM: Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Special Education Budget Allocations 2024-25
In the document attached below are the special education budget allocations for Resource, Self-Contained Teachers and Speech-Language Pathologists for the 2024-25 school year. (Cluster Leaders and school psychologists do not receive a Special Education budget.) Remember that special education monies must be spent in ways that provide the most benefit to special education students with the goal to improve student achievement and performance.
TO:
Administrators
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Jared Covili, Consultant in Teaching & Learning
Leadership in Personalized and Digital Learning Academy 2023-2024
The LPDL Academy is designed specifically for administrators to lead schools toward blended and digital learning through research-based content and job-embedded experiences. Upon completion, you may receive USBE's Educational Technology Endorsement.
The LPDL Academy will follow the blended-learning model; online course expectations in Canvas, five face-to-face meetings, completion of a digital implementation roadmap, and consultations as needed. As a participant, your school will receive professional development grant money to build the capacity of teachers and leaders, $5000 per school.
The face-to-face sessions will primarily be held at the ASB in Room 112 from 8:00 am - noon on the dates listed below. Mark your calendar and look for the Canvas course invite coming soon. If you have questions, please contact Jared Covili, Digital Teaching & Learning Consultant, at 801-567-8191 or jared.covili@jordandistrict.org
Sign up today at: https://bit.ly/jordanLPDL
Session 1: Blended Learning
Wednesday, September 11, 2024
Session 2: Culture & Change Management
Wednesday, October 9, 2024
Session 3: Shifting Teaching & Learning
Wednesday, November 14, 2024
Session 4: Human Capacity and Professional Learning
Wednesday, January 15, 2025
Session 5: Systems for Transforming to Personalized and Digital Learning
Wednesday, February 12, 2025
TO:
Elementary Administrators
FROM:
Carolyn Gough, Administrator of Teaching & Learning
Michelle Lovell, Consultant in Teaching & Learning
Required literacy classes are now available for registration for new teachers and teachers moving to a new grade level.
If a teacher is moving grade levels and has already taken any of the trainings, they DO NOT need to take them again. If a teacher has completed Wit & Wisdom training for any grade level, they do not need to repeat the training.
To register for classes go to https://pd.jordandistrict.org/. Classes can be found by searching for the class titles or clicking on the links in the attached document. Please be sure that all new teachers are aware of the different trainings that they will need for their grade level and the dates that they are being offered. These are currently the only offerings for these classes this year. New teachers should sign up for one date for each training listed under the grade level they will be teaching. In-service rate will be paid for Heggerty and MSRC classes taken outside of contracted hours. Substitutes will be provided for all classes taught during contracted hours. A stipend of $600.00 will be paid to teachers for the completion of the in-person and online bookwork for LETRS training.
If you have any questions regarding classes or the registration process, please contact:
Brittney Eldredge
801-567-8161
brittney.eldredge@jordandistrict.org
DATE:
August 1, 2024
TO:
Administrators
School Safety Personnel
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Matt Alvernaz, District Safety Coordinator
SUBJECT:
National Summit on K-12 School Safety and Security
You are invited to join the Cybersecurity and Infrastructure Security Agency (CISA) on September 25 and 26 for the 2024 National Summit on K-12 School Safety and Security. This virtual event brings together K-12 school leaders and practitioners to discuss and share actionable recommendations that enhance safe and supportive learning environments.
Registration is now open for the 2024 Summit. This year’s event will feature panel discussions, sessions and keynote speakers covering topics such as violence prevention, emergency planning, youth online safety, student mental wellness, K-12 cybersecurity and student interventions and support. These sessions are designed to foster a nationwide dialogue on some of the most critical school safety issues, as well as equip school stakeholders and personnel with resources, training and best practices to apply in their local K-12 communities.
EVENT DETAILS
Dates: Sept. 25-26, 2024
Time: 10:00-1:00 p.m. MDT each day
Location: Held virtually via Microsoft Teams
Registration: Registration is required and there is no cost to attend. To register, please visit 2024CISASchoolSummit.eventbrite.com.
WHO SHOULD ATTEND
The Summit is open to anyone with a passion for improving school safety but will be of particular interest to K-12 school and district administrators; principals and superintendents; school-based law enforcement; teachers and school staff; mental health practitioners; first responders; federal, state, local, tribal and territorial government partners; and other school safety and security professionals.
ADDITIONAL INFORMATION
Additional details, including speakers and agendas, will be shared when available. To learn more about the Summit, please visit cisa.gov/news-events/events/2024-national-summit-k-12-school-safety-and-security.
TO:
All Principals
All Administrative Assistants
FROM:
Michael Anderson, Associate Superintendent
Nadine Page, Administrative Assistant
The following instructions are to help you in compiling the timesheets that will be coming to you from your licensed personnel. The complete list of instructions is attached to this JAM.
PRINCIPAL/ADMINISTRATIVE ASSISTANT INSTRUCTIONS
Principals and administrative assistants have 11 assignments:
Eligible licensed personnel must turn in their plan to the principal or administrative assistant (designated person) on or before September 30, 2024.
Principals are asked to give time in a meeting at the beginning of the year for eligible staff to fill out the Professional Hours Plan and turn it in.
A google doc (school name – Educator Directed 32 Hours 2024-25) will be shared to each individual school to be used in tracking the plan as well as the timesheet. Please use this original google doc to track the hours. Do not create your own form.
Thank you for your help in making sure all eligible employees receive the correct pay.
DATE:
Thursday, August 1, 2024
TO:
Middle and High School Administrators
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Summative Testing Changes for 2024-25
Principals are asked to share the following information with their Utah Aspire Plus and RISE tested teachers.
With the change in the ELA core approved by the Utah State Board of Education in recent months, the state’s summative assessments will need to reflect those changes. The changes to RISE and the Utah Aspire Plus are highlighted below:
Utah Aspire Plus
RISE
For questions about these changes, please contact Ben Jameson in Assessment, Research & Accountability.
DATE:
Thursday, August 1, 2024
TO:
Elementary School Administrators
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Summative Testing Changes for 2024-25
Principals are asked to share the following information with their Utah Aspire Plus and RISE tested teachers.
With the change in the ELA core approved by the Utah State Board of Education in recent months, the state’s summative assessments will need to reflect those changes. The changes to RISE are highlighted below:
RISE
For questions about these changes, please contact Ben Jameson in Assessment, Research & Accountability.
DATE:
July 18, 2024
TO:
Administrators
Administrative Assistants
FROM:
June LeMaster, Administrator, Human Resources
Brent Burge, Human Resource Administrator, ESP
SUBJECT:
Labor Day Annual-Personal Leave before-after Critical Day
If you are a contracted employee and need to take Annual/Personal Leave on a Critical Day before/after Labor Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:
How to Request
During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.
The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.
| School Holiday | Date of Holiday | Critical Days* | Window |
| Labor Day | Sept. 2, 2024 | Aug. 30 and Sept. 3, 2024 | July 20 – July 30, 2024 |
*Critical Days are the first student attendance days before or after a school holiday. If a non-student attendance day falls before or after a school holiday, the Critical Day is the day before or after that non-student attendance day when students are in attendance.
TO:
Administrators
Administrative Assistants
FROM:
June LeMaster, Administrator Human Resources
Rebecca Eastman, HR Generalist
A friendly reminder for the Employee-Funded Sick Bank Policy,
Employees are automatically enrolled in the sick bank each year through the annual donation of one (1) annual leave day to the sick bank. More information regarding the Employee-Funded Sick Bank can be found in policies, DP326NEG -Sick Leave-Educational Support Professionals and DP 324NEG -Sick Leave-Licensed.
For those who wish to opt out of participation in the Employee-Funded Sick Bank, keep an eye out for instructions starting in the July issues of JEM and JAM.
*First-year Educational Support Professionals and hourly employees are not eligible for sick bank, therefore, a sick bank day will not be deducted (if applicable).
DATE:
July 18, 2024
TO:
Principals
Assistant Principals
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
SUBJECT:
Early Warning System – Panorama Users by Role
Panorama, the District’s Early Warning System (HB84), will begin nightly data downloads for the 2024-25 school year during the first week of August 2024. To ensure that all the appropriate permissions are activated users by role must be validated by each school.
There are two (2) roles that must be identified:
Using the 2024-25 Panorama Administrators and Survey Coordinators sheet select your school, list the names of the users (first and last name), select the role, and enter the users district email address. Schools should enter this information prior to August 1, 2024 to ensure seamless use at the beginning of the school year.
Schools who wish to have their faculty activated should email Travis Hamblin (travis.hamblin@jordandistrict.org).
Jordan School District Employees are responsible for knowing and adhering to all District policies and procedures. The Crucial Concerns and Policy Review is now available to District employees in Skyward through “Online Forms.” As a condition of continued employment, all employees (i.e. Licensed, ESP, Substitutes, Coaches, Miscellaneous adults, etc.), with the exception of minor students, will be required to complete this training. We ask your assistance in notifying your employees of this required training and ask that this training be completed by November 1, 2024.
A message will appear upon login of Skyward Employee Access for the employee to complete an “Online Form.” Employees can complete the steps at that time or can return to the review at another time by selecting “Online Forms” under “Employee Information.” Attached is a tutorial to assist in completing the review.
Reports of completion will be available through Skyward so you can verify that your staff members have completed this process. A tutorial is attached for your reference. If you or any staff members need technical help, please call the help desk at 801-567-USER (8737).
Note: The Crucial Concerns and Policies review was significantly reduced for the 2024-25 contract year. See the table below.
| 2024-2025 Estimated Time Required |
| Administrator Lic. Time Required 2 HR 41 Min 16 Sec |
| Licensed Time Required 2 HR 37 Min 16 Sec |
| ESP Time Required 2 HR 4 Min 14 sec |
| Sub/Misc Time Required 1 HR 42 Min 48 sec |
DATE:
July 18, 2024
TO:
Secondary Principals
Secondary Assistant Principals
Secondary Attendance Secretaries
Secondary Registrars
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Enrollment Consultant, Student Services
SUBJECT:
Assigning Discipline Officers and Counselors for New-to-School Secondary Students (2024-25)
Each year in August, Information Systems runs a utility to assign secondary students a discipline officer and a counselor in Skyward.
Counselors must be active on each school’s Staff screen in order to be assigned to students. In order to be assigned as a discipline officer, an individual must:
This utility will be run in early August to update all students enrolled at that point in time. After the initial utility has been run, Information Systems cannot easily “mass assign” discipline officers or counselors for schools. The utility, if run later in the year, would overwrite any custom assignments made by the school. In order for certain processes to successfully run in Skyward, however, discipline officers and counselors must be assigned for students who enroll after the utility has been run. This should be done as part of the registration process. An individual with responsibility for entering the student into Skyward should verify that the “Entity Info” screen has an appropriate individual assigned under ‘Discipline Officer”, “Counselor”, and “Advisor”. This process will need to be completed for students who are new to the District and for those who are transferring from another District location. Making this a part of the enrollment process will help ensure that discipline can be reported and processed accurately.
For the 2024-25 school year, information on the alphabet assignments for assistant principals and counselors will be taken from the school’s update to the Assistant Principal Directory. In order for the utility to be run in a timely manner, schools should complete updates to the directory by July 31, 2024. The directory can be updated at
this link: https://docs.google.com/spreadsheets/d/1GIy82OtQIsQ4ul40HcWhfRatxB6NNmKzDNQlddOX5m0/
Questions on entering discipline officers may be directed to the help desk in Information Systems at x88737. General questions on recording discipline may be directed to Caleb Olson in Planning & Enrollment at x88251.
DATE:
Thursday, July 18, 2024
TO:
All School Administrators
District Department Directors/Consultants
FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2024-25 Required Testing Ethics Professional Development Procedures for Education Support Professionals
For the 2024-25 school year, administrators will need to conduct a training for all licensed educators as well as any education support professionals (ESPs) who will assist with district-, state- or federally-mandated testing on the state’s testing ethics policy. All licensed educators will need to be trained on the policy. Administrators will want to consider including computer lab assistants who function as the school’s test coordinator, any classroom aides that assist with testing, literacy aides who assist with Acadience Reading or Math testing or progress monitoring, or any office staff that assist test coordinators with district-, state- or federally-mandated testing.
The three required procedures for completing this testing ethics professional development are listed on the “2024-25 Principal’s Testing Ethics Checklist for ESPs” form, which is due to Assessment, Research & Accountability by Friday, September 20, 2024.
As has been done in the past, administrators may provide the testing ethics training themselves using the Google slide deck linked in this memo. Alternatively, administrators may show the YouTube video linked below to school personnel. The video provides the same information as the slide deck. Once school personnel have been trained, either by a school administrator or using the video, they are required to sign the “2024-25 Standard Test Administration and Testing Ethics Policy Training Signature Form.” Administrators are asked to keep these signed forms on file at the school.
There are several materials attached with this memo for your use:
Please contact Ben Jameson or Gaylene Miller in Assessment, Research & Accountability with any questions.
DATE:
July 18, 2024
TO:
School Administrators
Elementary Administrative Assistants
Secondary Attendance Secretaries
Secondary Registrars
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Caleb Olson, Enrollment Consultant, Student Services
SUBJECT:
Guidance on “Proof of Residency” Requirements
Inconsistencies districtwide in how parents/guardians have been asked to supply “proof of residency” documentation has led to difficulties in enrolling students and an unpredictable enrollment experience at different schools and levels.
Effective immediately, all schools in Jordan School District will require TWO (2) proof of residency documents at the time of enrollment: One or two documents from Column A of the table below and no more than one document from Column B (the model document listing from the Utah State Board of Education has been used as a basis for this table):
| Column A (1 or 2 documents) |
Column B (No more than 1 document) |
|
|
If there are concerns with the provided documentation, a third document may be requested at the direction of school administration; however, requiring three documents should NOT be standard practice. Updated documentation can and should be requested when a parent/guardian submits a change of address request or when school administrators believe the family’s residency status has changed.
If the parent/guardian declares during enrollment that the family is homeless and qualifies for services under McKinney-Vento, the declaration covers BOTH residency document requirements. No further documentation can or should be requested from the parent or guardian and the student should be enrolled immediately. After enrollment, if there are concerns about eligibility for McKinney-Vento services, the school may coordinate with the district McKinney-Vento liaison for further assistance.
An “explainer document” (in English and Spanish) to show to parents is attached to this memo. Additional information can be found in the Planning & Enrollment Manual at https://planning.jordandistrict.org/manual/enrollment/#ResProof
TO:
All Administrators
FROM:
C. Brad Sorensen, Administrator of Schools
The Annual Jordan School District Administrative Leadership Conference is scheduled for Tuesday, August 6, 2024, at West Jordan Middle School, 7550 S. Redwood Road, West Jordan Utah. Full-time Administrative Interns (paid) assigned to your building are also expected to attend. The agenda and flyer are attached. Our first Principal meeting is also scheduled for Thursday, August 8, 2024, at West Jordan Middle from 8:00 a.m. to 10:15 a.m.
All administrators are assigned a one-hour "escape room" slot (see link) on Thursday, August 8th which will be held at "A Great Escape-Gardner Village" located at 1100 W. 7800 S. #3, West Jordan Utah.
Additionally, the Jordan Education Foundation will need our help with a service project set up in the West Jordan Middle School gymnasium on Thursday, August 8, 2024. We ask each administrator to spend one hour before or after your assigned “escape room” slot to stop by and help with the service project. Random prizes will be drawn at a later time for those who show up to help with the JEF service project.
TO:
Principals
Assistant Principals
FROM:
Travis Hamblin, Director of Student Services
Please see the following document on School Mental Health Supports to promote the individual growth and well-being of students, families, and staff.
TO:
All Administrative Assistants
FROM:
Mike Heaps, Director of Information Systems
Jeri Gamble, Customer Support in Information Systems
See the attached document for information that you will need now that we have completed the Skyward rollovers.