Jordan School District
DATE:
May 13, 2021
TO:
Principals
Attendance Secretaries
FROM:
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Entering Attendance in Skyward for the Last Six (6) Days of the School Year
Please see attached memo.
Schools have the option of having teachers track their summer school work time in True Time rather than on timesheets. If you would like to do this, please send a list of your teachers to Keelee Leuluai and note that the list is for summer school. Instructions for using True Time can be found here.
It is expected that all ESP employees will use True Time to track their work for summer school. Please send a list of ESP employees participating in summer school to Keelee Leuluai.
DATE:
Thursday, May 13, 2021
TO:
Elementary School Administrators
Middle School Administrators
FROM:
Shelley Nordick, Ph.D., Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
RISE Reporting Features and Functions
Accessing the reporting feature on the RISE Portal will allow you to view RISE proficiency in real time as well as access student level raw data. Please follow the step-by-step instructions on the documents below to access both reporting features.
Department Directors:
The Human Resource department is excited to roll out a new recruiting system, Applitrack from Frontline.
This new system provides the following advantages:
- A more streamlined process to recruit and hire new employees
- All positions will be on the same recruiting system
- A fully electronic recruiting process
- The same recruitment system for both licensed and ESP employees
Effective July 1, 2021, all ESP and non-licensed positions will be posted using Applitrack. Effective October 1, 2021, all Licensed positions will be posted on Applitrack.
In preparation of the new system implementation, we will be providing training to administrators and administrative assistants. The training for department administrative assistants will be in person on May 17 and May 19. Administration training will begin June 8 through June 29 and will be through zoom.
We will also make available on HRConnections and AdminOnly the training videos and tutorials.
Please use the links below to schedule a training session. Please send this information to your administrative assistants who are responsible to post positions so they can schedule a time as well.
Contract Brent Burge at #88224 if you have any questions.
Sincerely,
Human Resources
Administration: https://jordanschooldistricthr.setmore.com/resourcebookingpage/r49a61444332140831/bookclass
Dept Administrative Assistant: http://my.setmore.com/bookingpage/f57956d4-89fa-4c97-a0c8-2c23dae48da6/class/ca73f1e40e7055fa41865a515e6aa4200f40406d6b
Arts Are Core: Building Community Online Conference Register Now!
Arts Are Core presents an online conference experience with hands-on arts integration workshops in visual art, dance, music, drama, and poetry. Participate in teacher-created workshops and engaging presentations centered around our conference theme, Building Community. Participants will chat with presenters and fellow educators throughout the conference, walking away with enriched lesson plans connected to core curriculum, including downloadable resources to start the coming school year with creativity and energy!
Keynote Presenter: Glenis Redmond, Award-Winning Poet and Kennedy Center Teaching Artist
Registration Costs:
Re-licensure points, CEU credit, and SUU academic credit available!
For more info visit the Conference Website: Arts Are Core 2021: Building Community and see the attached flyer. Don’t forget to check us out on Facebook and Instagram!
DATE:
April 26, 2021
TO:
High School Principals, Assistant Principals and Counselors
FROM:
C. Brad Sorensen, Administrator of Schools
Stacee Worthen, Secondary Counseling Consultant
Jacinto Peterson, Principal, Valley High School
SUBJECT:
Critical Dates Regarding 24-credit Diploma through Valley High School
Counselors with students planning to graduate with a 24-credit diploma from Valley High School need to be aware of the following date/deadlines:
May 17, 2021
Names of all students planning to graduate with a 24-credit diploma must be submitted to Jacinto Peterson, Principal of Valley High School.
All students who are planning to walk at Valley High School’s graduation ceremony need to contact Jostens at 1-800-JOSTENS immediately to order the Valley High School cap and gown package. If they have previously ordered from their boundary school, Jostens will help them with the cancellation and reorder of Valley High School colors.
May 24, 2021
Deadline for official transfer of student to Valley High School.
All transfer students must have credits complete and transcripts reviewed by their boundary school before transfer is submitted. Valley High School registrar will complete all transfers on May 24th.
May 25, 2021
All students who are planning to walk during the Valley High School Graduation Ceremony must attend one of the following meetings at Valley High:
12:30 p.m. 4:30 p.m.
Each meeting will be approximately one hour. Students will not be allowed to walk with fellow graduates if they do not attend one of these meetings. Caps and gowns will be distributed at the end of this mandatory meeting.
June 2, 2021
Valley High School Graduation Ceremony 10:00 a.m.
Zions Bank Stadium – Real Academy
(14787 S. Academy Parkway, Herriman)
June 3, 2021
Students who do not wish to attend the graduation ceremony may pick up their diploma at Valley High School.
Please make note of these important dates and ensure they are communicated to students who are planning to use this option.
*Attached are instructions and the application for a 24-credit diploma through Valley High School.
24-Credit Diploma Critical Dates 2021
24-Credit Diploma through Valley High_MEMO 2021
24-Credit Diploma Application Fillable Form
Please share with your families the flyer about our Family Resource Fair. Food, district resources, and information will be available for families that drive by at the locations.
Please click below to access the update.
Please share this link with the appropriate teachers.
Dear Educators,
We would like to share a new professional learning opportunity with you called Utah Microcredentials. This resource is supported and funded by the Utah State Board of Education (USBE) and is available to all educators in Utah’s public education system, including teachers, instructional coaches, paraprofessionals, counselors, related service providers, administrators, and other educators.
Microcredentials acknowledge all the different types of professional learning that educators do, both formal, traditional courses and independent, self-directed learning. Realizing that educators are continually honing their craft, Utah Microcredentials provides a way to recognize that learning. Microcredentials represent instructional skills and concepts. A microcredential is competency-based recognition that the holder has demonstrated effective and consistent use of the target skill or concept as a part of their practice. Microcredentials are not earned through seat time, assignments, or tests. They are earned by submitting the required evidence for a specific microcredential on the target skill or concept.
Each Utah Microcredential is worth a 0.5 USBE credit, which may be used for relicensing and for salary changes in certain districts/charters. The cost for each is $20. Earning microcredentials is also a way to demonstrate leadership. Posting earned microcredentials on your webpage, social media, and even outside your door is an invitation to share your skills with others. For more information, you can use these resources:
You can start earning Utah Microcredentials on MIDAS. Thank you for all your hard work and dedication to supporting learning for our Utah students.
DATE:
April 30, 2021
TO:
High School Principals
Assistant Principals Responsible for Driver Education
FROM:
Brad Sorensen, Administrator of Schools
SUBJECT:
Reduction of .125 FTE Preparation Period for Driver Education
Beginning the 2022-23 school year, the previously allocated .125 FTE for a Driver Education preparation period will no longer be allocated. It has been funded through the Driver Education budget which has its own budgeting system that should sustain its program costs and has not been able to do so for the last several years. The overall budget balance continues to decrease at a rapid rate.
Schools will be able to choose if they would like to continue to make additional preparation time available for their Driver Education program. If it is decided at the school level to do so, the funding will need to be through the school’s regular allocated funding sources. As a reminder, the district does provide the high school sixteen $500 department chair stipends that can be used for your Driver Education chairperson.
Because we value the opportunity for students to participate in this program during their regular school day schedule as well as doing everything we can to maintain our current pay schedule for the employees involved in the program, it was determined that discontinuing the .125 would be the best way to move forward and balance our budget while continuing to monitor the following factors:
Davis School District is hosting their Intermountain AP Summer Institute in an online format. This could be an option to offer your faculty quality professional development approved by the College Board at a significant cost savings compared to the typical on-site offerings.
Please see the following information for the Intermountain AP Summer Institute This local institute for 4 days of instruction from some of the best College Board consultants. The institute will be held online from Tuesday, July 6 to Friday, July 9 and the cost is only $500. Two hours of graduate credit is available for only $30.
There are also additional institutes available Please see the following link for more details on institutes https://apcentral.collegeboard.org/professional-development/workshops-summer-institutes/about-summer-institutes
DATE:
May 6, 2021
TO:
Building Administrators
FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Scott Festin, Consultant, Planning & Enrollment
Caleb Olson, Consultant, Planning & Enrollment
SUBJECT:
Reporting Hiring on the Enrollment Dashboard
In previous school years, building administrators submitted an “FTE Staffing Worksheet” form to Planning & Enrollment to report their hiring using 0050/FTE allocations. This form has been discontinued.
All administrators must report their hiring using 0050/FTE allocations on their Enrollment Dashboard. This report must be completed with current hiring by Friday, May 7, 2021. If changes in hiring or funding sources for staff are made, these changes should immediately be noted on the Enrollment Dashboard.
When entering hiring numbers, be sure to use the “2021-22” tab to enter all totals!
Elementary Schools: Enter hiring in rows 42-52. Use the correct columns (columns I through M) for the funding source used.
Middle Schools: Enter hiring using 0050 in rows 44-55. Enter hiring using alternative funding sources in rows 61-72. Please note that some rows require you to enter the number of individuals and some rows require you to enter the number of periods.
High Schools: Enter hiring using 0050 in rows 44-61. Enter hiring using alternative funding sources in rows 67-81. Please note that some rows require you to enter the number of individuals and some rows require you to enter the number of periods.
Again, building administrators should have their school’s hiring updated on the “2021-22” tab of the Enrollment Dashboard by Friday, May 7, 2021. Changes that take place after May 7 should be noted on the dashboard without delay. Thank you to all schools who have already completed their hiring updates.
Please contact Planning & Enrollment (x88183) with any questions or concerns.
See flyer below for suggestions regarding being more active and involved in improving the safety of our workplace.
Due to student demand, JSD has added a second location for Code to Success. This six-week, summer coding camp will be held at Fort Herriman Middle School. Classes are Monday-Friday from 8:00 AM-12:00 PM during the six weeks from June 14 to July 23. The program is open to current 7th - 12th grade students.
Please post the flyer (image file) on your website and use the video as part of your school announcements.
Students can register online at https://www.ctsutah.org/apps/student/
Please contact Kami Taylor if you have questions.
801-567-8621
kami.taylor@jordandistrict.org
Link to Flyer (image format)
Link to Video (youtube video)
Principals: Please share the attached flyer with those in your building who might be interested in becoming a principal.
Please advise your staff that Insurance Open Enrollment for this year will be May 15 - June 15. Let your staff know that they need to get a confirmation that they have gone in and updated or verified that everything is correct. Attached are the Open Enrollment Highlights.
Insurance Open Enrollment May 15 - June 15 for a September Effective Date.
InfinityHR/Arcoro ( https://www.infinityhr.com/login ) will be used for all benefit eligible employees to make benefit elections offered at Open Enrollment and for newly eligible employees. All benefit eligible employees should log into the online system to verify dependents, beneficiaries and benefit elections. Included in the attached Open Enrollment Highlights are online enrollment instructions.
The following changes may be made during the open enrollment period.
DATE:
May 3, 2021
TO:
Principals and Administrative Assistants
FROM:
John Larsen, Business Administrator
SUBJECT:
Legislative Supply Envelopes – Due May 1, 2021
We thought a few reminders might be helpful as you collect legislative envelopes.
1) Carry-Over of Unused Supply Funds. Principal approval is required if a teacher would like to carry-over unused funds to the next school year. If approval is given, the principal should sign the envelope in the bottom right-hand box. The Guidelines state that “As a general rule, balances less than $50 should be carried over to the next year.” However, carry-over amounts are at the principal’s discretion. Also, if a teacher has an amount remaining at the end of the year of $5 or less, no return of the funds is needed.
A list of all teachers who have carry-over amounts should be kept so this information can be written on the teacher’s envelope for the 2021-22 school year and added to the amount of the current year funds. As a reminder, if a teacher with a carry-over amount transfers to a different school within the District and the principal allows the teacher to use the carry-over funds at the new school, please communicate this to the administrative assistant at the new school so they can record the information on the teacher’s envelope. If the principal does not approve the use of funds at the new school, the teacher will need to return the unused funds.
2) Payroll Deductions. For teachers not approved to carry over unused funds, a payroll deduction will be needed. The request for a payroll deduction should be sent to Sarah Palmer, director of Payroll, and can be emailed to her at: sarah.palmer@jordandistrict.org. Please provide Sarah with the employee name(s), school location, amount of the deduction, and an explanation about the need for the deduction. Please provide this information by May 10 for the May 25 paycheck or by June 10 for the June 25 paycheck.
3) Principal Use of Unused Supply Funds. Unused supply money that is returned to the District via payroll deduction or other means (check or cash) will be made available to the principal to use at his/her discretion. After a payroll deduction is completed, the Payroll Department will provide the Accounting Department with the school location and amount and a journal entry will be done to transfer the funds to the school’s 2000 account.
4) Teachers that Resign During the School Year. If a teacher resigns during the school year, please ask for the return of his/her legislative supply envelope before they leave. If there is a balance remaining of unspent funds, this money needs to be returned to the District via a payroll deduction made before the employee receives his/her final paycheck. If your school has a check-out procedure for teachers that resign, it might be helpful to add the return of the envelope to the procedures to insure the legislative envelope and unused funds are returned.
5) Storing Legislative Envelopes. After collecting the envelopes on May 1, please keep them in a secure location at the school for a period of four years. The envelopes are subject to random audits by District auditors.
Thank you for your help with legislative supply money. If you have questions, please contact my administrative assistant, Jeri Clayton, at 801-567-8120 or email: jeri.clayton@jordandistrict.org.
jc/jl
Attachment: Helpful Information About Legislative Supply Money (This document has the information listed above, as well as other important information about legislative supply money.)
DATE:
May 5, 2021
TO:
All School and District Administrators
FROM:
Administrator of Schools
Michael Anderson, Associate Superintendent
Travis Hamblin, Planning & Student Services
SUBJECT:
Behavior Survival Training for Administrators
A required training is scheduled for all administrators that will provide, within a restorative MTSS framework, background information pertaining to why problematic behaviors occur, basic information about behavioral resources that are available, an understanding of basic behavioral concepts, and strategies for effectively dealing with crisis behaviors.
Positive behavior intervention and supports (PBIS) are a cornerstone of any restorative MTSS culture. This training will provide the background and understanding to adequately and appropriately manage behavior issues in a supportive environment.
The training will take approximately four (4) hours and will be provided on three different days with five (5) different sessions to choose from (you only need to attend one session – all sessions will provide the same content). All sessions will be held in the auditorium at Elk Ridge Middle School (3659 W 9800 S, South Jordan, UT.).
Please select one of the following dates/times to attend:
Tuesday June 8: 7:30-11:30am, or 12:00-4:00pm
Tuesday June 15: 7:30-11:30am, or 12:00-4:00pm
Thursday June 17: 7:30-11:30am
Click HERE to register for the Behavior Survival Training for Administrators or go to https://forms.gle/ndFyh1w1kMW1UzkN6
DATE:
April 29, 2021
TO:
School Principals and Administrative Assistants
FROM:
Administrators of Schools
SUBJECT:
Principal Year-End Check Out Materials for 2020-21
Attached is the list of all forms and items to be completed for principal check out.
If you have any questions, please contact your Administrator of Schools’ administrative assistant.
