Jordan School District
DATE:
July 17, 2019
TO:
Principals
All Special Educators and Service Providers
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
SCRAM for 2019-20 School Year - October 1 Count
Please see attached memo for guidelines and multiple deadlines.
DATE:
July 15, 2019
TO:
High School Principals
FROM:
C. Brad Sorensen, Administrator of Schools
SUBJECT:
Signs, Banners, Advertisements at High School Athletic Facilities
It is the desire of the Jordan School District Board of Education and administration that high school gymnasiums, and other athletic facilities not become overly cluttered with advertisements as to district from the purpose and intent of such facilities. The Board understands that school programs need revenue which can be generated from business patrons desiring to use the school gym and other athletic facilities for advertising purposes; therefore, the Board approves advertising in the gymnasium and other athletic facilities based upon the following guidelines:
DATE:
July 18, 2019
TO:
All Principals
FROM:
Dr. Anthony Godfrey, Superintendent of Schools
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Revised Dates for Data Dives with School Administrators
Because of a scheduling conflict and Questar’s inability to provide student level RISE data by its July 15th deadline, the principal data dive schedule for August 5th has been postponed. Additional elementary sections have also been added.
School administrators – principals and assistant principals – need only attend one of the available sessions:
| Level | Date | Time | Location |
| Elementary | Sep. 10, 2019 | 8:00-11:30 am | ASB Computer Lab D112 |
| Elementary | Sep. 10, 2019 | 12:00-3:30 pm | ASB Computer Lab D112 |
| Secondary | Sep. 18, 2019 | 8:00-11:30 am | PDC 103 |
| Elementary | Sep. 18, 2019 | 12:00-3:30 pm | PDC 103 |
| Secondary | Sep. 24, 2019 | 8:00-11:30 am | PDC 101 |
| Secondary | Sep. 24, 2019 | 12:00-3:30 pm | PDC 101 |
| Elementary | Sep. 25, 2019 | 8:00-11:30 am | ASB Computer Lab D112 |
| Elementary | Sep. 25, 2019 | 12:00-3:30 pm | ASB Computer Lab D112 |
For elementary school administrators, we will dive into the following data:
For secondary school administrators, we will dive into the following data:
School administrators will need to bring a laptop (except for the sessions in the ASB computer lab) and their Tableau login credentials. Assistant principals will need to use their principal’s login credentials.
Please contact Ben Jameson with any questions about these trainings.
DATE:
July 15, 2019
TO:
Principals
Speech-Language Pathologists
Speech-Language Technicians
Audiologists
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Kristin Norris, CCC-SLP, TS, Speech-Language-Audiology Program
SUBJECT:
2019-20 Speech-Language-Audiology Assignments
Attached are the Speech-Language-Audiology Assignments for K-12, current as of July 15, 2019. These assignments are subject to change.
Please read these assignments carefully and direct any questions or concerns to Kristin Norris @ 801-567-8372 or kristin.norris@jordandistrict.org. Thank you for your attention to these issues.
Attachments
DATE:
July 15, 2019
TO:
Principals
Speech-Language Pathologists
Speech-Language Technicians
Audiologists
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Kristin Norris, CCC-SLP, TS, Speech-Language-Audiology Program
SUBJECT:
2019-20 Professional Development Dates
Attached are the dates and location that have been determined for Speech-Language Pathologist and Audiologist Professional Development. Attendance is optional with principal permission.
DATE:
July 10, 2019
TO:
Jordan School District Administrators
FROM:
District Administration
SUBJECT:
2019-20 Annual Administrative Leadership Conference
You are invited to attend the annual Jordan School District Administrative Leadership Conference, “Lead, Educate, Inspire,” scheduled on Tuesday and Wednesday, August 6 and 7, 2019 at South Hills Middle School (13508 S 4000 W) in Riverton.
The conference will follow a full-day format on both days. We will begin in the auditorium at 8:00 a.m. on both Tuesday and Wednesday after a light breakfast, which will be provided starting at 7:30 a.m. Lunch will be provided both days, and meetings will adjourn by 3:30 p.m. Interns assigned to your building are invited to attend both days. Please RSVP to Nadine Page (801-567-8186 or nadine.page@jordandistrict.org) no later than July 23rd if you have an intern that will be attending so they can be included in the breakfast and lunch count.
Plan on bringing an electronic device in order to access the agenda and conference materials.
A map with driving directions to South Hills Middle is attached. Traffic in this area can be congested so please allow enough driving time.
Appropriate dress for the conference is business casual. We look forward to seeing you!
DATE:
July 8, 2019
TO:
Secondary School Principals
Secondary School Financial Secretaries
FROM:
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting and Audits
Jason Mott, Accountant/Internal Auditor
SUBJECT:
Unclaimed Property
“The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”
For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2019. Checks written BEFORE July 1, 2018 AND not cashed by June 30, 2019 are considered unclaimed property.
Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them. If you cannot locate a student or payee, then the money must be sent to the State. It is preferable to void an old check and reissue a new one than to send the money to the State. Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed. Nor may a school take uncollected refunds and add the money back into school accounts. It is illegal. If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided. Otherwise, the State will consider a voided check without documentation to be unclaimed property.
Attached is a reporting form that must be completed and sent to Jason Mott by Friday, September 27, 2019 along with a school check written to Jordan School District for the amount of reported unclaimed property. If you have no unclaimed property, report $0.00.
All individual items that are under $50 per item may be combined and reported in one lump sum. For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items. You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column. You do not need to report each item less than $50 individually.
Checks issued prior to July 1, 2018 that are currently outstanding should be voided in Skyward. You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.
Please call Jason Mott at (801)567-8388 with any questions.
DATE:
Thursday, July 11, 2019
TO:
All Principals
FROM:
Dr. Anthony Godfrey, Superintendent of Schools
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
Data Dives with School Administrators
An opportunity to dive into your school’s data has been made available. There are two sessions for elementary level and two sessions for secondary principals and assistant principals. School administrators need only to attend one of the available sessions:
| Level | Date | Time | Location |
| Elementary | Aug. 5, 2019 | 8:00-11:30 am | ASB Computer Lab D112 |
| Elementary | Aug. 5, 2019 | 12:00-3:30 pm | ASB Computer Lab D112 |
| Secondary | Sep. 18, 2019 | 8:00-11:30 am | PDC 103 |
| Elementary | Sep. 18, 2019 | 12:00-3:30 pm | PDC 103 |
| Secondary | Sep. 24, 2019 | 8:00-11:30 am | PDC 101 |
| Secondary | Sep. 24, 2019 | 12:00-3:30 pm | PDC 101 |
For elementary school administrators, we will dive into the following data:
For secondary school administrators, we will dive into the following data:
School administrators will need to bring a laptop (except the Aug. 5th session) and their Tableau login credentials. Assistant principals will need to use their principal’s login credentials.
Please contact Ben Jameson with any questions about these trainings.
DATE:
Thursday, July 11, 2019
TO:
Elementary Principals
FROM:
Dr. Anthony Godfrey, Superintendent of Schools
Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT:
2019 Acadience Data Dashboards Release
A new series of dashboards have been released to your Tableau Viewer account that contain Acadience Reading data from the 2015-16 school year to the 2018-19 school year. These dashboards are located under the project folder entitled '2019 Acadience Reading EOY Analysis.' You will be able to see proficiency and growth data for each benchmark window and measure. In addition, you will be able to compare your results to demographically similar schools in the district. Please note that the demographic comparison is based off of a simplified comparison and calculation of your demographics. Finally, you will be able to see proficiency, growth, and measure data for each of your 2018-19 students.
In addition to these dashboards, you will also be able to look at progress monitoring fidelity for Below Benchmark and Well Below Benchmark students during the 2018-19 school year.
The dashboards will allow you to filter by socioeconomic status, ELL status, special education status, chronic absenteeism, and race. Many of the dashboards will also allow you to filter by proficiency and growth. If you want to download or print any of your dashboards, I have attached step-by-step instructions below.
If you are interested, I would love to meet with you individually to learn how to manipulate your dashboards, peruse your data, and answer any questions you may have.
To access the Tableau login page: https://sso.online.tableau.com/public/idp/SSO
Please contact Ben Jameson with any questions about these dashboards.
DATE:
July 1, 2019
TO:
Principals
Special Education Teachers (Preschool and School-Age)
Speech-Language Pathologists
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Extended Year Special Educator Stipends 2019-20
The extended school year stipend that was approved with the passage of Senate Bill 2 in the 2008 legislative session will remain in effect for the 2019-20 school year. The legislation allows a specific group of special educators to work up to 4 additional days for a $200/day stipend (plus applicable benefits). Please see documents below for instructions and due dates.
DATE:
June 26, 2019
TO:
Principals
New and 2nd Year Special Educators
Special Ed Mentors
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
Julie Brown, Program Specialist
SUBJECT:
Special Education New Teacher Induction Training
The Special Education Department has scheduled a series of trainings for special educators that are new to Jordan School District as well as other trainings for Special Educators in their 2nd year with Jordan School District. There are also training opportunities for special education mentors. Please release these special educators so that they may attend these important training opportunities. However, attendance is at the principal’s discretion. Special education will cover the substitute costs for trainings that occur during the school day (Budget code: 1292). If the training occurs after school, the special educators will be paid at inservice rate.
Please see the attached training schedule for details on dates, locations and registration information.
For more information, please contact Robin Silatolu at robin.silatolu@jordandistrict.org or 801-567-8352.
DATE:
July 1, 2019
TO:
Principals
Head Financial Secretaries
Special Education Teachers (Resource and Cluster)
Speech-Language Pathologists
FROM:
Lisa Robinson, Administrator of Schools
Kim Lloyd, Director of Special Education
SUBJECT:
Special Education Budget Allocations 2019-20
Please see attached memo and budget guidelines.
All schools within Jordan School District should complete either the Elementary or Secondary School Level Emergency Compliance and Safety Form (attached) based on the grades housed in the school. All completed forms should be submitted to SchoolConstruction@schools.utah.gov by July 19, 2019.
As a guide to completing the form, please see the EXAMPLE District School Level Emergency Compliance Form (attached) that was already submitted by the District.
Please see document below for important dates and reminders.
DATE:
July 1, 2019
TO:
All Principals
FROM:
Administrator of Schools
Travis Hamblin, Planning and Student Services
SUBJECT:
Student Enrollment for June 2019
Please see attached memo.
All portable classrooms are equipped with a Tactical Emergency Casualty Care (TECC) Kit and a fire extinguisher. These items are assigned to each portable. As portables get moved to another District locations as needed, the TECC Kit and fire extinguisher are to go with the portable to the new location. Some kits and fire extinguishers have been packed up into boxes or moved out in "go kits"/buckets. Schools are expected to find these items and make sure they are placed back in the assigned portable prior to being moved. If the kits and extinguishers cannot be found, the respective school will be responsible for the replacement costs for these items:
1 TECC Kit $180
1 Fire Extinguisher $53
In order to better manage and maintain iPads in the district, schools will be required to purchase a JAMF School iPad management software license for each new iPad. This is similar to what is required for all Chromebook purchases. The license is a onetime purchase from Apple and would be included on your Apple iPad order (part number HL2M2LL/A). The current price of the license is $17.50 per iPad. Information Systems has purchased 2,500 licenses that school techs will be installing on iPads that were purchased in the last three years.
DATE:
June 24, 2019
TO:
All Secondary Principals and All Secondary Counselors
FROM:
Brad Sorensen, Administrator of Schools, High School Level
Michael Anderson, Administrator of Schools, Middle School Level
Shelley Nordick, Administrator, Teaching and Learning
Stacy Evans, Staff Assistant, Teaching and Learning
Stacee Worthen, Secondary Counselor Specialist
SUBJECT:
2019-20 Comprehensive School Counseling Program (CSCP) Calendar
CSCP dates are planned in advance so that individual counseling teams will include them in their school and CSCP calendars. Please see memo below with the scheduled dates.
DATE:
June 26, 2019
TO:
High School Principals
FROM:
Michael Anderson, Administrator of Schools
SUBJECT:
High School Fee Waiver Materials 2019-20
Beginning with school year 2019-2020 the Certificate of Compliance form will be due October 31. August 1 of each year the Local Board Chair, District Superintendent and each Principal will receive an email containing their individual URL to complete the Certificate of Compliance. 90 days will be given to complete the survey.
To help you complete the online Certificate of Compliance you can find the following forms in the June 27th edition of JAM: Jordan Admin Memo they are also available at https://schools.utah.gov/schoolfees.
Attention: Students who previously showed verification of eligibility do not need to resubmit documentation. It may be necessary for the principal (or designee) to contact the previous school of transferring students for verification of fee waiver status.
Please discard all Fee Waiver Application forms from previous years as there are significant changes for Income Eligibility Guidelines.
DATE:
June 26, 2019
TO:
Middle School Principals
FROM:
Michael Anderson, Administrator of Schools
SUBJECT:
Middle School Fee Waiver Materials 2019-20
Beginning with school year 2019-2020 the Certificate of Compliance form will be due October 31. August 1 of each year the Local Board Chair, District Superintendent and each Principal will receive an email containing their individual URL to complete the Certificate of Compliance. 90 days will be given to complete the survey.
To help you complete the online Certificate of Compliance you can find the following forms in the June 27th edition of JAM: Jordan Admin Memo they are also available at https://schools.utah.gov/schoolfees.
Attention: Students who previously showed verification of eligibility do not need to resubmit documentation. It may be necessary for the principal (or designee) to contact the previous school of transferring students for verification of fee waiver status.
Please discard all Fee Waiver Application forms from previous years as there are significant changes for Income Eligibility Guidelines.
