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Month: May 2017

Published on

DATE:
May 10, 2017

TO:
All Administrators
All Administrative Assistants

FROM:
Patrice Johnson, Superintendent of Schools
John Larsen, Business Administrator

SUBJECT:
Social Security Numbers and Year of Birth

It recently came to our attention that some departments and schools may have staff lists that contain Social Security Numbers and year of birth. Although well intentioned, their mere existence can be problematic. In our continuing efforts to ensure personal information stays private, we ask that you purge all Social Security Numbers and year of birth from all staff lists, electronic or otherwise.

Administrators and Administrative Assistants should meet to verify that all data on lists described above are purged. If you have questions, please contact your Cabinet level administrator and discuss your concern with him or her.

Thank you!

Published on

Special Education Summer Conference
Teaching Matters - Teachers Matter

Principals, please forward to all special educators in your building.

July 31, 2017
8:00 am - 3:45 pm
Elk Ridge Middle School

Register on JPLS. See flyer for details.

Published on

DATE:  
May 5, 2017

TO:
Principals
All Certified Special Education Staff

FROM:   
Laura Finlinson, Admin of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
Courtney Titus, Program Specialist

SUBJECT: 
Year-End Checkout for Traditional Schools/Year-Round Schools

See attached memo.

Published on

DATE:
May 3, 2017

TO:
Principals/Directors

FROM:  
June LeMaster, Ph.D., Administrator, Human Resources
Administrator of Schools
Travis Hamblin, Human Resource Administrator-Licensed
Brent Burge, Human Resource Administrator-Classified

SUBJECT: 
Part-Time Classified Hourly Job Posting

Thank you for your recent input regarding the posting of part-time (PT) classified positions.  As you are aware, this procedure was optional during the 2016-2017 school year and will be effective July 1, 2017, as principals at all levels provided examples of their experience with this new procedure and indicated the benefits they observed.  The new standardized procedures are as follows:

  1. Employees within the same location may be moved to vacant positions without posting. A change form must be submitted
  2. An online job advertisement is submitted through FastTrack for all vacant positions.
  3. The position will be posted “open until filled”. The school/department must notify HR when the position is filled.
  4. The Administration will screen the applicants, conduct interviews, check references and make the offer. References must be submitted with the hire sheet.  All other interview documents will be maintained at the location unless requested by an HR Administrator.
  5. Once HR is notified the position has been filled, we will use FastTrack to notify those applicants who were not selected.

The new procedure will not allow for generic position postings on FastTrack as in the past, with the exception of Sweeper applications.  A tutorial on the posting of PT positions using FastTrack is available on the AdminOnly and SecretaryConnections website or you may contact an HR Administrator for further assistance.

Thank you for hiring the best candidates available at each location.

 

Published on

Elementary Principals:

Attached is a parent letter from Superintendent Johnson regarding the assignment of limited use email addresses to K-2 students. This is the third letter to be sent home as we phase in this program throughout the grade levels. Please email a copy to your School Community Council members with an explanation that this letter will be sent home to the parents. Give them time to respond back to you with any questions they may have and then send the letter home in the same manner you send all parent communication.

Published on

DATE: 
May 4, 2017

TO:  
High School Principals

FROM:  
John Larsen, Business Administrator
June LeMaster, Administrator, Human Resources
Brad Sorensen, Administrator of Schools
Brent Burge, Human Resource Administrator, Classified

SUBJECT: 
Additional Summer Pool Hour Request -High Schools

This is a reminder to all HS principals of the additional 100 summer pool hours previously approved.  The following guidelines are to be followed to ensure consistency and proper use of the additional pool hours:

  • The HS Principal may choose the School Administrative Assistant-Attendance and/or the School Administrative Clerk (Correspondence Secretary) to use the additional summer pool hours.
  • There is a maximum of 100 hours which may only be used after the 206 contract ends June 14, 2017 and before the contract begins August 1, 2017. The employee may not exceed 40 hours in any week and any time not used will be forfeited.
  • No other assistant (full or part time) may use these pool hours.
  • All hours to be paid must be submitted on a time sheet to Brad Sorensen for approval. All hours will be tracked by Brad Sorensen’s office to ensure the hours are not exceeded.

We hope these additional summer pool hours will help you provide adequate coverage for the students and patrons you serve.  Please contact Human Resources if you have any questions.

Cc:
Cabinet
Payroll

Published on

DATE:
May 8, 2017

TO:
All Principals
Administrative Assistants, ES/MS/HS

FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT:
Transferring Student Permanent Records; JSD Policy AS61

Transfer of K-8 Student Files for Retention at the State Records Center and for Permanent Archives

See each of these memos below.

Published on

DATE:
May 20, 2017

TO:
All Principals
Administrative Assistants, ES/MS/HS

FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant for Planning and Student Services

SUBJECT:
Family Educational Rights and Privacy Act (FERPA) Notification (Annual Notification was revised in 2017-18)

Protection of Pupil Rights Amendment (PPRA)

Student Residency Questionnaire

See each of these memos below.

Published on

DATE:
May 10, 2017

TO: 
High School Principals and Counselors

FROM:  
C. Brad Sorensen, Administrator of Schools, Herriman K-12 Feeder
Holly Bell, Secondary Counseling Specialist
Sharon Jensen, Principal of Valley High

SUBJECT:  
Critical Dates Regarding 24-credit Diploma through Valley High

Counselors and students planning to graduate with a 24-credit Diploma from Valley High need to be aware of the following date/deadlines:

May 15, 2017

Names of all students planning to graduate with a 24-credit Diploma must be submitted to Sharon Jensen, Principal of Valley High

All students who are planning to walk at Valley High’s graduation ceremony need to contact Jostens at 1-800-JOSTENS immediately to order the Valley High cap and gown package.  If they have previously ordered from their boundary school, Jostens will help them with the cancellation and reorder of Valley High colors.

May 22, 2017

Deadline for official transfer of student to Valley High

All transfer students must have credits complete and transcripts reviewed by their boundary school before transfer is submitted.  Valley High registrar will complete all transfers on May 22nd.

May 24, 2017

All students who are planning to walk during the Graduation Ceremony must attend one of the following meetings at Valley High:

                                                12:00 noon                              5:00 pm

Each meeting will be approximately one hour.  Students will not be allowed to walk with fellow graduates if they do not attend one of these meetings.  Caps and gowns will be distributed at the end of this mandatory meeting.

May 31, 2017

Valley High Graduation Ceremony          2:00 pm
Salt Lake Community College
Lifetime Activities Center (4600 S Redwood Rd, Taylorsville)

June 1, 2017

Students who do not wish to attend Graduation may pick up their diploma at Valley High

Please make note of these important dates and ensure they are communicated to students who are planning to use this option.

Attached are instructions and the application for a 24-credit Diploma through Valley High.

Published on

DATE:
March 7, 2017

TO:
All Elementary Principals
All Elementary Head Administrative Assistants

FROM:
John Larsen, Business Administrator

SUBJECT:
Summer Pool Hours for Elementary Head Administrative Assistant

Effective this summer, traditional calendar elementary head administrative assistants will be given up to twenty-four (24) optional hours during the summer months to be used as needed in coordination with the school principal. These hours are intended to address mail, voicemail, purchase verifications, timesheets, and any other matters that typically build up over the summer months. It is hoped these summer hours will aid the school in a successful opening for the students.

These hours should be reported through True Time under the heading of "Contract Pool Hours" and will be charged to 10-E-xxx-0050-2483-152.

Published on

Preventing Slips, Trips and Falls

As the school year is coming to a close think safety first.  Slips, trips and falls are second only to motor-vehicle accidents as a cause of death in the United States.  Falls account for 15-20 percent of all workers’ compensation costs.  The good news is falls are easy to prevent.  Take the time to watch for and correct hazardous conditions, and you can lower your chance of injury. Use these suggestions to make your workplace safe:

  • If you need to reach for something, get help. Don’t use your desk, table, box, wastebasket, chair, bookcase or a ledge!  Use the correct ladder or stepstool for the given task.
  • Take your time. Many falls happen when people are walking fast or running.
  • Never stand on the top rung/step of a ladder. Secure and stabilize all ladders before climbing them.
  • Keep walkways free of clutter.
  • Clean up spills as soon as they happen.
  • Don’t carry more than you can handle. Loads that are too heavy or too big don’t allow you to see properly.
  • Make sure computer and telephone cords are not underfoot.

Always think safety first!

Published on

JSD Safe Schools
J.I.T.  - Just in Time Kit Training

Thursday, June 8, 2017, 8:00 – 10:00 am​
Auxiliary Services Auditorium

This training will be with Salt Lake County Emergency Management as part of the Schools Aid Families in Emergencies (S.A.F.E.) Neighborhoods program.

In the event of a large scale emergency, elementary schools will be used as communication, transportation and evacuation hubs, to be ran by trained American Red Cross volunteers.  A J.I.T.

A kit will be placed at every elementary school within Salt Lake County, and will contain items needed by the volunteers.

Come learn about this valuable program, the J.I.T. Kit and the role elementary schools and the district will play in aiding the community in an emergency.

​Participants are encouraged to register for the training on JPLS.  ​The name of the course is "JSD Safe Schools JIT Kit Training", or course number 101188.  Once you've accessed the course, select the course section 114954, which is located on the left part of the screen.  Licensure points will be awarded.

Please refer any questions to either:
Lance Everill - 801-567-8623 or lance.everill@jordandistrict.org
Paul Bergera - 801-567-8752 or paul.bergera@jordandistrict.org

Published on

Protect Your Child with Student Accident Insurance

K-12 Accident plans are available for injury, at-school accidents, 24-hour accidents, extended dental and football.  See attached flyers (English and Spanish) for additional information.  Please consider including the information in your school packets.