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Month: December 2015

Published on

DATE:        
December 16, 2015

TO: 
All School Principals
All School Financial Secretaries

FROM:
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT:
School Bank Account Balances for December 31, 2015

Please send the following information for each bank account balance as of December 31, 2015 to Accounting by January 22, 2016.  If you have multiple bank accounts, please list each account separately.

School Name-

Name of Bank-         

Type of Account (checking, savings, money market)-

Account Balances-

The balance requested is the balance from your December bank statements, not Skyward.  This information is required annually and will be used to complete reporting requirements for Utah Money Management Council.

If you have questions or need assistance, please call Dan Ellis at (801)567-8389.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

 

Published on

DATE:   
December 16, 2015

TO:   
All School Principals
All School Financial Secretaries

FROM: 
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting, Budgets and Audits
Daniel Ellis, Accountant/Internal Auditor

SUBJECT: 
Quarterly School Financial Report for October, November, and December 2015

Each school is asked to report the quarter end account balance and transaction detail with the Apple Volume Purchase Program and return with your bank reconciliation.  If your school has no Apple account, please so indicate and return.

Please include the account balance with Apple on the reconciliation sign off form and print a report or screen shot(s) of the balances and quarterly transactions from Apple’s website.  If you need assistance, please contact your Curriculum Technology Specialist – Bonnie, Deana, Harrison, Nancy.

Please photocopy the selected elements and send to Accounting by January 22, 2016.

Please include:

  • The signed attached memo to Accounting
  • A copy of your October, November and December 2015 Reconciliation Worksheets
  • A copy of your October, November and December 2015 Bank Statements
  • A copy of your October, November and December 2015 Skyward Balance Sheets
  • A copy of your October, November and December Outstanding Check Reports
  • Screen shot(s) of your December 31, 2015 Apple Volume Purchase Program transaction history and balance

If you have questions or need assistance, please call Liz Robins at (801)567-8267.

Thank you.

Cc:
Michael Anderson, Administrator of Schools
Jill Durrant, Administrator of Schools
Anthony Godfrey, Administrator of Schools
Brad Sorensen, Administrator of Schools
Teri Timpson, Administrator of Schools

Published on

Principals:

The 2016 School Climate Surveys will be administered between February 1, 2016 and March 18, 2016.  The attached communication contains links to the 2016 student, faculty/staff, and parent school climate surveys.  Please review and verify the accuracy of assistant principals, teachers, and certificated support staff listed in each of your school’s surveys (student, faculty/staff, parent) prior to January 22, 2016.  If there are any names that need to be changed, please let Alyssa Messina at UEPC know byJanuary 22, 2016 what changes are needed.  She can be reached at alyssa.messina@utah.edu.

Kaurie Sue Hamilton School and Preschool are listed under "Elementary Schools".  River's Edge School and South Valley School are listed under "High Schools".

You may share the survey links with your school's assistant principals but do NOT share the links with students, teachers, staff, or parents until Feb. 1, 2016.  Feel free to visit, and mark, each of the surveys as often as you would like prior to January 22, 2016.  Collection of actual data from the student, faculty/staff, and parent school climate surveys will begin on February 1, 2016 at 8:00 a.m. MST.

Please contact Clyde Mason if you have questions about needed preparations for the 2016 School Climate Surveys.

Published on

Success with SAGE
For Secondary Language Arts Teachers

This learning opportunity will give teachers time to explore the SAGE assessment and its tools.  Participants will get the chance to take a practice test and plan activities to help their students better understand the testing tools available.

Curriculum and Staff Development will pay for ½ day subs for those attending sessions during the day.  Teachers attending the evening classes will be paid at the in-service rate for their time in class.

There are seven sessions scheduled:

Thursday, February 4 – 8:00-11:00
Thursday, February 4 – 12:00-3:00
Monday, February 8 – 8:00-11:00
Monday, February 8 – 12:00-3:00
Monday, February 8 – 3:30-6:30
Wednesday, February 10 – 12:00-3:00
Wednesday, February 10 – 3:30-6:30

JPLS course #100998

Facilitator – Donna Hunter, Secondary English Arts, Curriculum and Staff Development.

Published on

Principals:  Please share with your SCC members.

Utah Association School Community Councils
4th Annual Conference & Training

Thursday, January 14th
3:45 - 8:00 PM

Lehi High School
180 N. 500 E.
Lehi

Click Here to Register

Networking - Training - Dinner

Free for school community council members, teachers, principals, legislators, school board members, and others interested in school community council issues.

Workshop Offerings

  • Planning for Language Arts, Math or Science focus
  • Highly functioning community councils and their plans
  • Understanding performance data
  • Trust Lands 101
  • Training for Community Council Chairs
  • Legislation affecting school community councils and LAND Trust
  • Planning effective professional development
  • Expanding parental involvement
  • Your role on the community council
  • Addressing Gifted & Talented

Published on

Your ALS teacher specialists have already sent you the monitoring forms with instructions for Compliance and Assurances Part 2, which is due January 31st.  These were sent to you in December this year in order to give teachers time to complete them before the semester break.  You should have received instructions, but if you have further questions please contact your specialist Sheri Sample ext. 8307 or Krista Mecham ext. 8321.

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The social studies department has received a grant for an "Academy on the History of Civic Involvement."  This week-long summer professional development opportunity is offered to teachers of social studies from 4th-grade through high school.  Dates are June 6-10, hours 8:00 a.-3:30 p.m.  Teachers will receive a $750 stipend for successful completion of course requirements. 2 lane change credits are available.

The application will be available on the social studies professional development webpage beginning January 1 (also attached here) and is due March 1 to Pam Su'a in Curriculum.  Ten slots are available for teachers.

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Elementary Principals:

Because many schools have requested a male presence for the boys' maturation presentations, we have established some options for schools:

  1. You may have a female nurse teach both girls and boys maturation.
  2. You may have a female nurse teach the girls program, and may secure a DVD from your school nurse for the boys program; a DVD that one of our male nurse has created. Teachers would show the DVD and give the boys the maturation booklet.
  3. We have a male senior nursing student who has been trained on our approved curriculum. You may pay him a $75 stipend for a presentation, and then have your female school nurse do the girls program. Your school nurse can give you his contact information. Some PTA's choose this option (and pay for it) over having a female nurse do the presentation.

We do have one male nurse who will help with as many programs as possible, but please understand that he cannot do all of the elementary schools. Please know that we are working on other options for your schools. Thank you.

Published on

There are times when portable classroom doors may be scheduled open/unlocked, such as during a class change.  If an emergency were to occur that requires the school to go into a lockdown, the Lockout Card will need to be swiped on the Lockout Reader in the main office to override the door schedule and secure these classrooms.  Please include this procedure while planning and drilling for emergencies that would require a lockdown.

Published on
As a reminder, Alarm Response (801-567-8865) needs to be notified anytime a building is open or entered outside of the designated hours indicated in the Building/Card Access Chart and Procedural Guidelines.
Alarm security codes are assigned to school administration, custodians, head sweepers and lunch managers.  Changes in security codes require authorization from the school principal using a Security Code Change Form.  Please send the completed form to jeffrey.beesley@jordandistrict.org, in Facility Services at the Auxiliary Services Building.

It is recommended that a school administrator or custodian is in the building anytime it is occupied, in case of an emergency.

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Administrators on an Interim Evaluation should have the Beginning of Year activities completed in JPLS. Administrators on a Full Evaluation will want to review the standards and consider evidence that can be used.  All administrator evaluations are to be completed on JPLS. Those administrators scheduled for an Interim evaluation should log into JPLS and complete the Self-Evaluation and Professional Growth Plan before leaving for the Holiday break. Administrators scheduled for a full evaluation have the year to work on their self-evaluation.  Several documents are provided as resources and include:

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Principals: It's not too late to consider attending the Literacy Promise Conference. Contact Amanda Hansen in Curriculum if you would like to be registered for this conference.

 

 

The Literacy Promise
Opening Doors for
K-12 Learners

March 9, 10, 11, 2016
Salt Lake City, UT
Calvin L. Rampton Salt Palace Convention Center

Curriculum and Staff Development will pay for the principal from each school to attend this conference. Principals, if you are interested in attending, please contact Amanda Hansen at 801-567-8319 and she will register you at the discounted price.

Keynote 6:30 pm, Wednesday, March 9
Sessions March 10 and 11, 8:00 am to 3:00 pm

Published on

DATE: 
December 10, 2015

TO:
Administrative Assistants

FROM:
John Larsen, Business Administrator

SUBJECT:
Business Meeting for Administrative Assistants

Last spring, we held our first business meeting for administrative assistants.  We appreciated the great attendance at these meetings and the suggestions for topics that we received.  In our continuing effort to provide a forum for administrative assistants to receive applicable information and training, we have scheduled another set of business meetings to be held:

Monday, January 11, 2016 – 1:00-3:00 p.m.

Friday, January 22, 2016 – 9:00-11:00 a.m.

The meetings will be held at the District Office in room 129.  As before, this meeting is voluntary and not required; however, we hope you will take advantage of this specialized training.  The meetings are also open to administrators and/or others that may benefit from the topics to be presented.

The topics that will be discussed in these sessions are geared more towards school-related matters, but District administrative assistants are welcome to participate.  These topics include:

  • ID badge protocol
  • Accounting: journal entries, school budgets, 1099s, etc.
  • School Skyward Financial Reports
  • Field trip ins and outs
  • Human Resources: Substitutes in Aesop

If you plan to attend, please choose one of the two dates that will work best with your schedule and send an email to Jeri Clayton (jeri.clayton@jordandistrict.org) to let her know which date you will attend so that we can plan for the number of attendees at each session.  You can also call Jeri at 801-567-8120.

We look forward to seeing you at these meetings in January.  Enjoy the upcoming winter break.

/jc

Published on

Safety Information Surveys

The JSD Safe Schools Advisory Committee would like to inform all principals that they will soon receive two (2) surveys, which relate to school safety, via email:

  • 2015-16 JSD School Safety/Emergency Plans Survey
  • Information Survey for JSD Safe Schools Advisory Committee

The first survey contains critical information we are required to update each year.  The second will be used to help the JSD Safe Schools Advisory Committee identify and establish new goals.  The feedback we receive will assist us in aligning resources and to provide training as needed.  The purpose of both surveys is simply to gather information.

Surveys will be sent to each principal by Peggy Margetts.  If the person responsible for school safety is someone other than you, forward this survey to that designee.  Please feel free to contact Peggy with any questions at (801) 567-8753.

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Elementary Principals:

Please pass this information to your 5th-grade teachers so they will be aware and can get involved if they choose to do so. Questions can be directed to Norma Villar at 801-567-8187.

Published on

DATE:   
December 3, 2015

TO: 
Elementary Principals and Secretaries

FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant, Planning and Student Services

SUBJECT: 
Guidelines to Establish the Kindergarten Enrollment for 2016-17

As per the past several years, it will be the responsibility of each school principal to obtain a kindergarten roster for the 2016-17 school year.  It is from this roster that the kindergarten estimate is created.  The estimate is the basis for the number of kindergarten teachers required and the budget allowed for supplies and materials.  Therefore, it is important that the roster be as accurate as possible.

Please follow guidelines 1-5 below.  The other options are ideas you may want to use.  It is very important for staffing your kindergarten that the count be as accurate as possible.

  1. Send a flyer home with every student.
  2. Publicize in the school newsletter – announce (several times) the importance of getting the count.
  3. Use all other resources available to you. Skylert, etc.
  4. Schedule kindergarten orientation as soon as possible. Check your New Student Online Enrollment to see if there are any pending applications that need to have follow up for the count.  The estimate will be updated after all kindergarten orientations are completed.
  5. Hang banners announcing Kindergarten Registration being accepted for the following school year.

Please schedule your kindergarten orientation
BEFORE APRIL 8, 2016

     Optional:

  1. Make a block contact with every home using PTA support.
  2. Contact pre-schools in the attendance area of your school.
  3. Use a telephone tree operated by parent volunteers with a list of questions for consistency.
  4. Contact neighbors who can identify new move-ins.
  5. Contact community members who do not have children enrolled in school.
  6. Avoid forwarding kindergarten orientation letter to new address if family has moved from your boundary area. Delete that name from your list.

Please be diligent in recruiting the kindergarten students within your school boundary. It will be important to have accurate up to the minute kindergarten numbers as we do the estimates in the upcoming weeks.  Please submit the TOTAL number of kindergarten students to Planning and Student Services by Friday, January 15, 2016.  You may call Luann at 801-567-8251 or fax to 801-567-8061.