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DATE: August 16, 2022
TO: Principals, Assistant Principals, Panorama Survey Coordinators
FROM: Michael Anderson, Associate Superintendent, Administrators of Schools, Travis Hamblin, Director of Student Services
SUBJECT: Panorama Survey Training, Window, & Administration

The virtual training may be accessed using the following link:

  • https://panoramaed.zoom.us/j/9102179636

All administrators and survey coordinators will receive an email from Panorama containing the survey questions, sample letter to use for parent/guardian communication, and slide deck of the presentation. The school may choose to use, modify or create their own parent/guardian communication. Schools may also share the survey questions should they choose to do so.

The fall survey window will open on Aug. 29 and close on Sept. 21.

It is expected that each school shall notify parents/guardians PRIOR to administering the survey to students. SEL surveys are always optional whether the parent/guardian or student opts out, should never be ‘required’, and should never be a part of an academic grade.

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Steps for processing parent requests for opt-out of information release.

DATE: August 18, 2022

TO: School Administrators, Elementary Administrative Assistants, Secondary Attendance Secretaries, Secondary Registrars
FROM: Michael Anderson, Associate Superintendent, Travis Hamblin, Director of Student Services, Caleb Olson, Consultant, Planning & Enrollment
SUBJECT: Third Party Information Release Opt-Out

Parents (and students over the age of 18) have the right to opt-out of the release of their student’s directory information to third parties. This right is communicated to parents annually in the FERPA, PPRA, and Directory Information notices in the online “Registration for Schools” process.

To opt-out, parents must provide a written request to the school principal within the first ten school days of the year. Once received, the request is entered in Skyward on the Profile screen. The fields are located at the bottom of the screen (as shown below):

Distribute Student Demographic Information

The field meanings are as follows:

  • Military: Allow release of information to military recruiters
  • Higher Ed: Allow release of information to post-secondary institutions
  • Public: Allow release of information to local media or public source (schools must still obtain permission before posting student images or information on social media, websites, or before participation in media interviews and stories)
  • District: This field is not used and can remain “YES”. It will be removed from Skyward in the future.
  • Local: Allows use of information in items such as yearbooks, performance programs, and sports rosters.

Once received, requests for opt-out must be processed promptly, as various agencies and entities are already submitting requests for information. The written request can be filed in the student’s cumulative folder. When entered in Skyward, the opt-out will remain from year-to-year until the parent submits a request reauthorizing the release of information.

If an individual wants to opt out of the release of “directory information”, staff will need to clarify which specific recipients the parent wants to op-out for and ask the parent to list them in the written request.

Parents may opt-out after the first ten days of the school year but should be informed that information may already have been released prior to their request.

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CSTAG training consists of two (2) training levels and both levels must be completed by all administrator’s and threat assessment team members.  The CSTAG Level 2 workshop is for all who have completed the Level 1 training (the six (6) hour web-based training from Navigate360). This workshop will build upon your knowledge of threat assessment by providing practical application and implementation of the CSTAG process in your school.

The Level 2 workshop will;

  1. Review CSTAG level 1
  2. Focus on implementation and use of the threat assessment process
  3. Focus on sustainable ways to use CSTAG in your school.
  4. Review and training on the decision tree
  5. Review the CSTAG forms and best practices
  6. Practice using real-world scenarios.

You can choose to attend either a morning session or an afternoon session. There are two (2) different dates to choose from as well. Select the link below to register for a session of CSTAG Level 2 training.

In-Person Training:
Tuesday, September 27th (In-Person)
ASB Auditorium
8:30am-10:30am or 1pm-3pm  Section # 117422 and 117423

Friday, November 4th (In-Person)
ASB Auditorium
8:30am-10:30am or 1pm-3pm  Section # 117424 and 117425

Please sign up using JPLS for the session you will be attending at https://jpls.truenorthlogic.com/ia/empari/learning2/course/viewCourseSearch?courseId=101883

The course number is 101883.

Should you have any questions please reach out to Angie Rasmussen at angie.rasmussen@jordandistrict.org

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All schools are required to conduct a fire drill within the first 10 days of the school year.  This provides a great opportunity to review plans, emergency response/Incident Command assignments, evacuation maps, rally locations outside, communications, and related supplies.

Please take special care to orient new students and staff, individuals with special needs and younger students that may not have been exposed to fire alarms/strobes and emergency response protocols.  Please be sure to clearly announce that it is a “drill”.

Please call the Jordan School District 24-hr. Alarm Response 801-567-8865 at least 30 minutes in advance of the drill, so the fire department is not dispatched.

Use the JSD Incident Command System Manual - Fire Action Plan as your drill guideline.  Google Drive link: JSD Incident Command System Manual

Report the drill and any related meetings using the JSD report form on Google Drive. Link: 2022-23 REPORT EMERGENCY — DRILLS, ACTUAL EVENTS, or MEETINGS

Please contact Emergency Operations Manager Lance Everill with questions or concerns: lance.everill@jordandistrict.org, office 801-567-8623.

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Dear JSD Principals,

The wellness team is excited to announce two programs designed to support teacher and student health and wellness this school year: 1) Educator Wellness Representatives and 2) Social and Emotional Learning (SEL) Teacher Leaders.

The Educator Wellness Representatives will primarily be responsible for supporting faculty/staff wellness efforts at your school while the primary role of the SEL Teacher Leader is to support student-focused social and emotional learning efforts for our District. Please refer to the table below for specifics of each position.

Educator Wellness
Representatives
Each school nominates one		 Social Emotional Learning
Teacher Leaders
10 per level (elementary, middle, high) 
  • Support teacher wellness
  • Must be a licensed, non-administrative staff member.
  • Nominated by a principal using this form
  • Will attend our Educator Wellness Kickoff event on September 20, 2022 @ JATC South
    *Sub will be provided for workday
    *A stipend will be offered to representatives data collected in the spring regarding their efforts

Duties include: lead and support faculty/staff wellness efforts at your school throughout the year, maintain contact with District SEL Specialists, model educator wellness for the school community

How are they selected?
Principal nominates ONE educator wellness representative for each school using this form.
  • Support student social and emotional learning
  • Teachers apply by completing this form
  • Will meet quarterly with District SEL Specialists (meeting times TBD)
    *Sub will be provided for workday meetings

Duties include: consult on social and emotional learning implementation districtwide, develop website content, review curriculum options, support classroom lesson planning

How are they selected?
Teachers are invited to apply by completing this form! 10 teacher leaders will be selected for each level.

Action Items for administrators:

  • Please nominate your Educator Wellness Representative by August 26, 2022.
  • Please invite teachers who would be good social and emotional learning leaders to apply.
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If you have a timesheet for participation in LETRS training done off contract time, the last day to submit for payment will be September 15, 2022. 

Please note that as of August 18, 2022, teachers will no longer be paid out of ESSER funding for doing virtual LETRS training off contract hours. Substitutes will be provided for those who are taking the training on contract days. Teachers will still receive the $500.00 stipend for completing each unit. After completing the book work for each unit and attending the full day virtual training, teachers will complete the Unit Course Complete Form found here to receive the stipend. Please share this message with those individuals in your building who are involved in LETRS training. 

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Earn your Endorsement on USBEAdmin, please share this information with your teachers.

Many of your teachers are pursuing a STEM endorsement - USBE WILL REIMBURSE THEM FOR THEIR EDUCATION! This is now called the STEM Endorsement Incentive Program (EIP). See the attached flyer and link to our EIP website for more information. If you have any questions, please reach out to the content consultant. We would love to talk to you!

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This is a reminder that next week is a required Campus Monitor Training!

Date: The fall training is Tuesday, August 23rd
Time: The same training is offered from 7:30 to 9:00 AM & again from 2:00 to 3:30 PM.
Location: The ASB Auditorium. Please park on the north end and use entrance A.
The plan is that one Campus Monitor will attend each session.

An assistant principal is welcome to come to the training with the campus monitor but it is not required.

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The 2022-23 enrollment for all schools on the 1st day for traditional schools is 58,605.

The enrollment (K-12 + Special Education) is 832 more than the 2022-23 estimate of 57,773, an increase of 1.44%.

Enrollment Chart

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Goalview is updating its overall system.  Along with the update Goalview is changing the name to EdPlan.  We are providing training for all special educators over the next few months.  We will move to the new updated system over our winter break.  In order to prepare for this upgrade, training is required for all licensed special education teachers, and service providers. Please see the attached memo for the schedule to sign up for a training session through JPLS.

DATE: August 1, 2022
TO: Principals, All Special Education Staff and Service Providers
FROM: Lisa Robinson, Administrator of Schools, Kim Lloyd, Director of Special Education
SUBJECT: EdPlan Training for Special Education Personnel 2022-2023

Welcome Back!  We are excited to get this year started.  Goalview is updating its overall system.  Along with the update Goalview is changing the name to EdPlan.  We are providing training for all special educators over the next few months.  We will move to the new updated system over our winter break.  In order to prepare for this upgrade, training is required for all licensed special education teachers, and service providers.

Goalview will roll over to EdPlan over our winter break and the Goalview system will be retired after December 16, 2022.  All of our data will roll over to EdPlan during the winter break and upon our return from Winter Break on January 03, 2023 we will all begin using EdPlan full time. All meetings and information must be finalized by December 16, 2022 to ensure the information migrates to the EdPlan. All finalized documents will be available in the new system. The training is mandatory in order for all staff to be able to access and use the updated software.

If you have more than one teacher that needs to attend, please alternate training days in order to maintain adequate coverage in your school. The Special Education Department will cover the costs of substitutes for licensed special education staff and personnel that will be attending the training with budget code 1292.  Staff should register on JPLS for the training.

JPLS Info:
Special Education EdPlan Training - Course #101907

Group Specific Sessions:
Mon, Oct. 10 - 12 - 3:30 p.m. (PM session is for SLPs only) - Session #117381
Wed, Oct. 19 - 8  - 11:30 a.m. (ADMIN) - Session #117384
Tues, Nov. 15 - 8 - 11:30 a.m. (ADMIN) - Session #117391
Tues, Nov. 15 - 12 - 3:30 a.m. (ADMIN) - Session #117392

September:
Wed, Sept. 28- 8 -11:30 a.m. - Session #117378
Wed, Sept. 28 - 12 - 3:30 p.m. - Session #117379

October:
Mon, Oct. 10 - 8 - 11:30 a.m. - Session #117380
Tues, Oct. 11 - 8 - 11:30 a.m. - Session #117382
Tues, Oct. 11 - 12 - 3:30 p.m. - Session #117383
Thurs, Oct. 20 - 8 - 11:30 a.m. - Session #117385
Thurs, Oct. 20- 12 - 3:30 p.m. - Session #117386

November:
Tues, Nov. 1 - 8 - 11:30 a.m. - Session #117387
Tues, Nov. 1st- 12 - 3:30 a.m. - Session #117388
Fri, Nov. 11 - 8 - 11:30 a.m. - Session #117389
Fri, Nov. 11 - 12 - 3:30 p.m. - Session #117390

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DATE: Thursday, August 18, 2022
TO: All School Administrators and District Department Directors/Consultants
FROM: Carolyn Gough, Administrator of Teaching and Learning, Ben Jameson, Director of Evaluation, Research and Accountability
SUBJECT: 2022-23 Required Testing Ethics Professional Development Procedures for Education Support Professionals

Licensed teachers will do their testing ethics training as part of their annual crucial policies and procedures review.  School administrators do not need to train their teachers on testing ethics for the 2022-23 school year; however, administrators will need to conduct a training for any education support professionals (classified employees) who will assist with district, state or federally-mandated testing.  This will include computer lab assistants who function as the school’s test coordinator, any classroom aides that assist with testing, literacy aides who assist with Acadience Reading testing or progress monitoring, or any office staff that assist test coordinators with district, state or federally-mandated testing.

The three required procedures for completing this testing ethics professional development are listed on the “2022-23 Principal’s Testing Ethics Checklist for ESPs” form, which is due to the Evaluation, Research & Accountability Department by Friday, Sept. 16, 2022.

As has been done in the past, administrators may provide in-person training on testing ethics using the pdf slide deck attached with this memo.  Alternatively, administrators may refer education support personnel to the YouTube video that provides the same ethics training.  Once education support personnel have been trained, either in-person or using the video, they are required to sign the “2022-23 Standard Test Administration and Testing Ethics Policy Training Signature Form.”  Administrators are asked to keep these signed forms on file at the school.

There are several materials attached with this memo for your use:

Please contact Ben Jameson or Gaylene Miller in Evaluation, Research & Accountability with any questions.

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See the memo for this new assessment and how to help your teachers get started with test administration.

DATE: Thursday, August 18, 2022
TO: All School Administrators
FROM: Carolyn Gough, Administrator of Teaching and Learning, Ben Jameson, Director of Evaluation, Research and Accountability, Brandee Bergum, Consultant, Secondary Language Arts
SUBJECT: New Reading Assessment Growth Measures Replaces Reading Inventory

Beginning with the 2022-23 school year, Jordan School District will be moving to a new reading assessment called Growth Measure.  This new reading test is the replacement for Reading Inventory, which has been discontinued by Houghton-Mifflin-Harcourt (HMH).  Growth Measure is similar in many ways to Reading Inventory.  Growth Measure will take around 30 minutes for students to complete and it will be available to students in grades 4-12.  Scores will still be reported as Lexiles.  Growth Measure will still be required for 6th graders for reading placement as they transition into 7th grade.  Growth Measure will remain optional for grades 4-5 and 7-12.

Growth Measure should be administered to students three times a year:

  • Beginning-of-year window: August 17 – October 14
  • Middle-of-year window: December 1 – February 15
  • End-of-year window: April 3 – June 30

After each testing window HMH will set up meetings with each school's administration to review the school data for the previous testing window. HMH has also set up online office hours to answer any questions about Growth Measure and its reports.  Teachers and administrators are invited to attend and ask questions.  Here are the office hours with HMH personnel:

  • September 2: 8:00-9:00 am
  • October 7: 8:00 – 9:00 am

Each school has been assigned an admin account. To login and view scores for your school, administrators will need to follow these steps:

Look for an invitation email sent to school principals:

  • Click on this link: https://www.hmhco.com/ui/login
  • Enter your school's Username: gmadmin[your school’s number](For example, Aspen's Username is gmadmin179)
  • Click Forgot Password to set up your new password

If you need someone else at your school to have an admin account, please contact Kira Jensen in Evaluation, Research & Accountability and let her know who needs access at your school. Grades 4-6 teachers, secondary language arts teachers, and students in grades 4-12 are already rostered and set up with accounts in the assessment management system.  Here are the login credentials they will need to use:

Teacher Login Information

  • Username: firstname.lastname
  • Password: Click on “Forgot Password” to create a new password

Student Login Information

  • Username: Student Skyward ID #
  • Password: Student Skyward ID #

For more information on the assessment, please visit our Growth Measure page. We will be adding instructional videos and FAQs in the next few weeks. Teachers will need to visit this page for instructions on how to login and how to assign the test to their students.

Please contact Kira Jensen in Evaluation, Research & Accountability with any questions you may have or to arrange a training for your teachers.

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Students who are registered to a District school and have not attended (or been marked absent with a valid excuse) for ten consecutive school days at any point in the school year must be withdrawn from membership. This is particularly important during the first ten days of the school year so that our enrollment calculations and reporting is accurate.

Accurate enrollment counts are used to generate future projections. Projection totals are needed very soon after ten-day adjustments are completed. To assist in preparing projections, we are asking all schools to report the completion of their 10-day drops on a Google Sheet as soon as these drops are processed. Only the staff member responsible for processing the drops should indicate completion status. The Google Sheet is available at this link and will be emailed to attendance staff again close to the 10th day of school.

10 day drops for high schools may be processed at the end of the day on August 30, 2022. Elementary (Grades 1-6) and middle school may process drops at the end of the day on August 31, 2022. Kindergarten drops may be processed at the end of the day on September 8, 2022.

Guidelines for how to process these drops are available in the Information Systems documentation folder in Google Drive and at this link.

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Beginning the 2022-23 academic year, all Beverly Taylor Sorenson (BTS) educators will be evaluated using the UETS-based JPAS tool.

BTS Full Evaluation

  • Two classroom observations
  • Educator uploads required evidence into Perform (stakeholder input, student growth with data)
  • Professional development meeting with goal setting

BTS Interim Evaluation

  • Beginning of the year
    • Self-evaluation
    • Three required goals
    • Evaluator approval
  • End of the year
    • Reflection on three goals
    • BTS educator uploads stakeholder input and student growth with data
    • Evaluator and educator signatures

Action Required: Please let all BTS educators know of the change to their evaluation type so they may be prepared. Contact the JES office with any questions at (801) 567-8369 or rebecca.lee@jordandistrict.org.

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Principals received both an email and an announcement in the New Teacher Induction (NTI) CANVAS course. This access allows you the ability to preview what your new teachers will view tomorrow, August 12, 2022, which contains important information regarding their employment.

Please remind your new teachers that the NTI CANVAS course is to be completed prior to the start of school for students.

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Workshops focused on the enrichment side of Walk to Read will be offered for aides who work with students in grades K-6. The workshops are optional. Schools can opt to send aides during their contracted time or to pay them for attending at a time they are not working. Please see the flyer for dates and times specific to grade bands. Registration is through a Google form, linked on the flyer.

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We have money to assist at-risk students at your school. Each school needs to email the LCS Administrative Assistant, Nicole Woodburn, for your budget form. You will have to fill that form out before the funds appear in your 5336 account. Contact: nicole.woodburn@jordandistrict.org

At-Risk Students (EARS) Definition
“Students at risk are those students who are in an at-risk category such as: primary
language is other than English, poverty, homelessness, trauma, scores below proficient on state assessments, or has other adverse childhood experiences (ACE).

Please be responsible in budgeting this money. It is one-time and may not be available next year.

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The following professional development days have been added to this year’s calendar. 

2022-23 School Year Calendar

Professional Development Day (No Students Attend)
Friday, September 16, 2022
Friday, November 4, 2022
Friday, April 21, 2023

All employees should work in the building on these days. Principals are authorized to use up to 3 hours of principal-directed time each professional day, which includes time spent in Professional Learning Communities (PLCs). The remaining time should be at the teacher’s discretion. 

Please provide these dates to your employees.
If you have any questions please contact your Administrator of Schools.

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