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DATE:  
September 19, 2023

TO: 
All Secondary Principals

FROM:  
Mike Anderson, Associate Superintendent
Travis Hamblin, Director, Student Services
Steven Harwood, Information Systems Support Services & Programming Mgr.
Stacee Worthen, Counselor Consultant

SUBJECT:  
USBE Drop Out Reporting
USBE Prevention and Recovery Survey

USBE Drop Out Reporting

USBE Drop Out Reporting is conducted by registrars at the middle and high school levels. During the course of the school year, registrars clean the Drop Out Report as they note student transfers and withdrawals. Registrars document notes within the report to indicate prospective receiving schools, 10-day drops, SSID errors, as well as transfers to GED programs and Adult High School. Upon the completion of the school year, registrars continue to clean and vet the report for accuracy. Registrars submit the final draft report for their school to Stacee Worthen, Brooke Anderson, and Steven Harwood. Steven prepares the data to be submitted to the USBE. Brooke reviews the information for data accuracy and Stacee Worthen uses the data and documentation notes within the draft reports to complete the USBE Prevention and Drop Out Recovery Survey.

USBE Prevention and Drop Out Recovery Survey

This survey is generated by the USBE Student Support and Prevention Specialist as required by Utah State Code 53G-9-802. CRK uses the draft reporting data and compares results with the SLO Reports generated by school guidance counselors, which track students with deficient credits progressively through each academic quarter (Grades 9-12). In preparing the survey responses, student comparisons are made between Quarter 1 - graduation, as well as graduation through the summer academic session prior to the beginning of the next school year. Stacee Worthen also collects intervention data for the survey, with each high school reporting intervention programs available to students at the school and the associated program costs.

sjw/th

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PURPOSE
Ensure compliance with state law and district policy

HELPFUL RESOURCES

  • Please share with your SCC
    • Creating School Community Councils and holding the first meeting, 6:00 minute video - Video
    • Here’s what’s new, 2:00 minute Training Video  -  Video
    • Updated Timeline with Website Information - Timeline
    • Jordan District - Beginning of Year Documents
    • Folder with sample documents from JSD schools can be found in the “Beginning of the Year Documents”

RULES OF ORDER AND PROCEDURE
Feedback from State LAND Trust Office: 

  • Each SCC needs to hold elections according to  R277-491 and 53G-7-1202
  • Minimum number of parents/school employees on an SCC is in UTAH CODE, and is under 53G-7-1202 (4).
    • High School - six parent members and four school employee members, including the principal.
    • Elem & Middle - four parent members and two school employee members including the principal. 
  • A SCC may determine the size of the SCC by a majority vote of a quorum of the SCC provided that: the membership includes two or more parent members than the number of school employee members; and there are at least two school employee members on the SCC. 
    • Any change takes place for the following year and should remain in effect for four years. 
  • Clarify how many parents and school employees will serve and add the election process into the Rules of Order and Procedure.
    • Be specific in how many seats. Don’t use “at least” or “maximum number”. All seats that are listed in the Rules of Order and Procedure must be filled each year. Look at even and odd years. Assign if necessary. If all seats are not filled during the election then parents need to be appointed. Review this document yearly at your first meeting.
  • Clarify how many spots will be open every year. It wouldn't hurt to also put in more information about their election process. When and how do they post notices? What is the format for applying to be a candidate, and how are ballots managed. 
  • No email voting. 

 Elections of School Community Council Members: A Checklist

PAYING FOR TEACHERS
Reminder: If you state in your plan that you will be paying for a math teacher then you must pay for a math teacher. It can be the lowest paid math teacher but must match what subject matter is in the goal.

RECOMMENDED TIMELINE
Can be found in the Beginning of Year Documents

WEBSITE UPDATE
Must be completed no later than October 20th. See attachment in JAM and also in Beginning of the Year Documents

CARRYOVER

  • Best Practices Sheet - found in Beginning of the Year Documents
  • No more than 10% of allocated monies every year. 
  • As a reminder TSSA funds should also follow the 10% carryover guidelines. 

APPROPRIATE EXPENDITURES
Reminder: No food, no memberships, no school store items from either Land Trust or TSSA.

FUNDING CHANGES - AMENDMENTS

  • All principals need to look at the 2023-24 Land Trust Plan on the State Website, at the bottom of the plan for comments. 
    • Not all need to make changes to their plan
      • State is requiring us to be more specific in what is listed within the plan as well as at the bottom under “Funding Changes”. 
    • Most comments are asking for more clarification on:
      • PD
      • Software 
      • Field trips
      • Technology purchases
    • The State is asking for more exact clarification on what is being purchased. They are requesting that amendments be done if you weren’t clear enough in your action steps and/or Funding Changes portions of your Land Trust Plan.
  • Steps for Amendment: 
    • Add it to your Plan on the State Website
    • Notify Nadine that you have an amendment waiting
    • AOS reviews the amendment
    • The amendment is sent to the Board member over your area for review. 
    • The amendment is placed on the next Board Meeting agenda as a consent item.
    • The State LAND Trust Committee is notified that there is an amendment waiting for their approval
    • Once the State has done their approval you may start to spend the money as outlined in the amendment. 

REVIEW WITH SCC MID-YEAR
If it looks like you won’t be spending as planned, “We can’t hire assistants…what are we going to do differently”? Review in your SCC meeting, come up with a new plan, and do an amendment if needed. Don’t wait until the end of the year to decide you need to spend your money differently. This depends on the wording under “Funding Changes” on your current plan. 

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Language and Culture Services will be offering a virtual PD on Sept 22 at 1 p.m.  LCS will be offering training on how to use the ELLevation website, a great resource for schools and teachers in supporting their ML students!

  • Site overview
  • How to access information about your ML students in one place.
  • Teaching strategies to support ML students during instruction.
  • Opportunities for PD through ELLevation and earning USBE Credit.

ELLevation via Zoom Meeting ID: 830 0071 9835
Passcode: language

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Hilda Lloyd has requested your McKinney-Vento Aide's attendance at the Mckinney-Vento Aides Training Meeting for Elementary, Middle, and High School aides.

When: Tuesday, September 26, 2023
Time: 1:30-3:00 pm
Where: District Office - Training room 129

If your aide is unable to attend, please send an assistant principal to receive the 23-24 information and training. We look forward to seeing everyone there!

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Common issues or frequently asked questions regarding discipline logging that have been identified by the Discipline Review Committee or raised by administrators will be communicated monthly (or as needed) in a "Discipline Notes" document. The documents are accessible by current school administrators only.

September's "Discipline Notes" may be accessed at this LINK.

Administrators may access previous "Discipline Notes" via this LINK to the Discipline Notes folder.

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DATE:        
Thursday, September 21, 2023

TO:  
All School Administrators
All Administrative Assistants

FROM:  
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:  
2023-24 Stakeholder Input Survey – Preparation and Administration Details

The 2023-24 Stakeholder Input Survey will be administered to parents, school employees, and students in grades K-12 beginning Wednesday, November 1, 2023, and ending Tuesday, November 21, 2023. All parents, licensed educators, education support professionals and students should be invited and encouraged to participate in the survey.

Survey respondents have the opportunity to take part of the survey for school individual principals, assistant principals, classroom teachers and licensed support staff (i.e., instructional coaches, counselors, school psychologists, speech language pathologists, library media coordinators, cluster leaders, etc.). Thus, we need to ensure that the survey contains an accurate list of each school’s licensed educators for whom respondents can take the survey.

The table below contains a unique link for each school that will direct viewers to a list of licensed staff that has been downloaded from Skyward. Administrative assistants are asked to verify the accuracy of that list, adding or deleting licensed educators as necessary. Staff verification lists need to be verified by Friday, October 13, 2023. This will allow enough time for Evaluation, Research & Accountability to upload the staff lists into the survey. Once the survey begins, we will be unable to add or delete any staff, so it is essential that administrative assistants carefully verify the accuracy of these lists.

The staff verification list should contain all licensed educators:

  • Principal
  • Assistant principals
  • Counselors and social workers
  • Teachers
  • School psychologists
  • Speech language pathologists
  • Library media specialists/coordinators
  • Cluster leaders
  • Instructional, technology, literacy, Title I or any other licensed academic coaches (non-licensed or athletic coaches need not be included unless they fill one of the above listed roles)
  • Any other licensed and certified educators at your school

Please see the table below to access your school’s staff verification list.

Administrative assistants, please click the link next to your school to view and verify your staff list for accuracy. Contact Ben Jameson (ben.jameson@jordandistrict.org) with questions. Please check the following items for accuracy:

  1. Position Assignment Description: Use the drop-down menu to indicate if the licensed educator is an administrator or classroom teacher. For all other licensed positions for staff members that are not administrators or classroom teachers, please use the Licensed Support Staff designation.
  2. Grade Level: For elementary schools, please verify the accuracy of the grade level for classroom teachers. This is because there is a different survey for students in grades K-3 and grades 4-6.
  3. Missing Teachers: If a teacher in your building does not appear on the list, please add their name on the left side of the list. Elementary administrative assistants will need to add preschool teachers to their list since Skyward does not connect them to their elementary school.

Elementary Schools

School Link to Staff Verification List
Antelope Canyon Elementary Link
Aspen Elementary Link
Bastian Elementary Link
Blackridge Elementary Link
Bluffdale Elementary Link
Butterfield Canyon Elementary Link
Columbia Elementary Link
Copper Canyon Elementary Link
Daybreak Elementary Link
Eastlake Elementary Link
Elk Meadows Elementary Link
Falcon Ridge Elementary Link
Foothills Elementary Link
Fox Hollow Elementary Link
Golden Fields Elementary Link
Hayden Peak Elementary Link
Heartland Elementary Link
Herriman Elementary Link
Jordan Hills Elementary Link
Jordan Ridge Elementary Link
Majestic Elementary Link
Midas Creek Elementary Link
Monte Vista Elementary Link
Mountain Point Elementary Link
Mountain Shadows Elementary Link
Oak Leaf Elementary Link
Oakcrest Elementary Link
Oquirrh Elementary Link
Ridge View Elementary Link
Riverside Elementary Link
Riverton Elementary Link
Rocky Peak Elementary Link
Rosamond Elementary Link
Rose Creek Elementary Link
Silver Crest Elementary Link
South Jordan Elementary Link
Southland Elementary Link
Terra Linda Elementary Link
Welby Elementary Link
Westland Elementary Link
Westvale Elementary Link

 

Middle Schools

School Link to Staff Verification List
Copper Mountain Middle Link
Elk Ridge Middle Link
Fort Herriman Middle Link
Hidden Valley Middle Link
Joel P. Jensen Middle Link
Kelsey Peak Middle Link
Mountain Creek Middle Link
Oquirrh Hills Middle Link
South Hills Middle Link
South Jordan Middle Link
Sunset Ridge Middle Link
West Hills Middle Link
West Jordan Middle Link

 

High Schools

School Link to Staff Verification List
Bingham High Link
Copper Hills High Link
Herriman High Link
JATC North Link
JATC South Link
Kings Peak High Link
Mountain Ridge High Link
Riverton High Link
Valley High Link
West Jordan High Link

 

Special Schools

School Link to Staff Verification List
Kauri Sue Hamilton School Link
River’s Edge School Link
South Valley School Link
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The following are reminders to keep in mind when completing evaluations.

Full UETS-based JPAS -- Educators on a full UETS-based JPAS will upload student growth with data and stakeholder directly into the Perform system. Educators can upload the documents directly from their computer by logging into Perform and choosing “My Folder” -- “Evidence” -- “Add Artifact.” Educators are asked to name the file and can then choose to upload a document from the computer or add a URL.

Student growth with data must include the following:

  • The core standard
  • A growth target with reflection
  • Pre assessment information (include dates and scores)
  • Post assessment information (include dates and scores)

Stakeholder input could include climate survey information with reflection, teacher initiated email chain with parents or other stakeholders, or descriptive phone logs (must include date, who talked with, summary of discussions). The intent is to show personalized communication with parents.

Administrators may access evidence by logging into Perform and selecting “My Staff” -- “Staff” -- the individual teacher’s folder -- “Evidence.”

The first cycle for provisional teachers is due December 22, 2023.

Please contact the JES office as soon as possible when you know you may have trouble meeting deadlines.

Interim -- Educators on an Interim JPAS will complete a self evaluation and 3 required goals at the beginning of the year and reflect on the 3 required goals at the end of the year. Educators can access the evaluation by logging into Perform and choosing “My Folder” -- “Tasks” -- “Beginning of Year Interim Form.” Educators must click on the “Save and Submit” button once they have completed the beginning of the year form so that the evaluator can access the form for approval.

Administrators may access and approve Interim Evaluations by logging into Perform and selecting “Signatures.” Evaluations will not be available for approval until after the educator has “Saved and Submitted.”

Beginning of the year requirements and approval are due October 31, 2023.

Educators on an Interim JPAS will complete an end-of-year reflection by logging into Perform and choosing “My Folder” -- “Tasks” -- “End of Year Interim Form.” Student growth with data and stakeholder input are uploaded at this time.

Student growth with data must include the following:

  • The core standard
  • A growth target with reflection
  • Pre assessment information (include dates and scores)
  • Post assessment information (include dates and scores)

Stakeholder input could include climate survey information with reflection, teacher initiated email chain with parents or other stakeholders, or descriptive phone logs (must include date, who talked with, summary of discussions). The intent is to show personalized communication with parents.

Deadline for completion of End of the Year Interim Evaluations is May 31, 2024.

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Please use the attached flyer(s) to promote the upcoming clinic at your school. If you want to show the list of all available clinics, use the one with the QR code. If you want to be more specific to your clinic, use the editable English and Spanish versions.

 

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Reminder: This is all due to be completed by tomorrow, Friday, October 20th!

A checklist has been added below for ease in making sure everything is complete.

State LAND Trust
Before October 20, 2023 Deadline:

  • Hold your first SCC Meeting
  • Update the State website with your council members
  • Electronically sign the Principal Assurance portion (on the page where you update the council members)
  • Update your school website with the required information (see information below)

The State Office will begin looking on October 20th to see if Jordan School District has completed these items. Please make sure everything is updated and completed, both on your school website and the State LAND Trust website.

Thank you!

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The October Assistant Principal meetings will be held on October 5 (8:00-11:00am) and October 10 (8:00-11:00am). All meetings will be held in-person at the JATC-S. All assistant principals and intern assistant principals are invited. A beverage service will be provided, beginning at 7:30 am at each of the meetings. As a reminder you only need to attend one of the sessions offered. Both sessions will provide the same information. Please CLICK HERE and it will take you to the Google Doc to sign up for which day you would like to attend. If you have any questions please call Nadine Page at 801-567-8182 (x88182). Thank you!

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Reminder: All school/department Google Sheets are to be filled out with the following information for all plans that have been received by Friday, September 15, 2023:
LOC - EMPLOYEE LAST NAME - EMPLOYEE FIRST NAME - EMPLOYEE ID - FTE - DATE REC'D PLAN

Please Do Not fill in the hours to be paid until you have received the actual timesheet and verified the actual hours worked.

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DATE:  
September 13, 2023

TO: 
Principals and Administrative Assistants

FROM: 
Cody Curtis Middle School Level AOS
Brad Sorensen High School Level AOS

SUBJECT: 
Fall Parent-Teacher Conferences for Secondary Schools

The dates for Fall Parent-Teacher Conferences for secondary schools are Wednesday, September 27, 2023, and Thursday, September 28, 2023, from 4:00 p.m. until 7:30 p.m.

Here is the schedule that the schools will follow:

  • Middle Schools
    • Wednesday, September 27, 2023 - In person
    • Thursday, September 28, 2023 - Virtual
  • High Schools
    • Wednesday, September 27, 2023 - Virtual
    • Thursday, September 28, 2023 - In person

 

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Digital Teaching and Learning is looking to provide your school with technology integration data about your school. To accomplish this goal, we need your help. This week we are distributing our beginning-of-year Fall 2023 DTL Survey through your digital coach. We ask that you encourage your teachers to complete the survey by the end of September. Your teachers' input helps us analyze the impact of technology, professional learning, and digital coaching across the district. It will also provide you with a better understanding of how technology is being used in your school. This will help you track improvements in student learning with technology.

Thank you again for providing us with this important information, and we hope that we can continue to support you in your technology integration efforts this year. If you have any questions, don't hesitate to reach out to me or any of our digital learning specialists. Jared Covili, Admin DTL

Fall 2024 DTL Survey

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