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Published on

DATE:
Thursday, January 5, 2023

TO:
Middle School Administrators
High School Administrators

FROM:
Michael Anderson, Associate Superintendent
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
Travis Hamblin, Director of Student Services
Stacee Worthen, Secondary Counseling Consultant

SUBJECT:
Tableau Viewer Accounts for Secondary Lead Counselors

As Evaluation, Research & Accountability and Student Services continue to make data more accessible to educators, we are excited to announce that Tableau Viewer accounts will be given to all secondary lead counselors in middle and high schools.

Secondary lead counselors will have access to the same data that school administrators see.  The only exception will be teacher level data for the Stakeholder Input Survey that only school principals can see.

Lead counselors should have already received an email from Tableau Online letting them know that their account is now active.  They can access the login page using the link below.  As with all Tableau logins, they will need to enter their district email address.  Then it should redirect them to a Google sign-in page where they will re-enter their district email address and then their password.

Click here for the Tableau login page

A Tableau training has been offered to all lead counselors as part of their monthly meeting with district Counseling staff in January.  The training covered the following topics:

  • How to navigate Tableau
  • How to filter data to see demographic performance
  • How to leverage Tableau to complete data projects, track supports and programs, and identify trends and patterns relevant to their roles as counselors

In addition, lead counselors will continue to provide input on what other types of dashboards would be most helpful to them in their role as lead counselors.

Please contact Ben Jameson in Evaluation, Research & Accountability with questions about Tableau accounts.

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Please submit all school allocation budget transfer forms to Natalie.Grange@jordandistrict.org, no later than January 31, 2023.  Budget transfers for this school year cannot be made after January 31.

The budget transfer form is attached.

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Explore endless opportunities in education at the Jordan Job Fair on Wednesday, Jan. 25 from 6 – 8 p.m. at Oquirrh Hills Middle.

Find out about openings for school bus drivers, classroom assistants, custodians, cafeteria workers, substitute teachers and more. A representative from all schools and departments throughout the district with open positions will be in attendance.

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Valued Licensed Employee:
The Human Resource Department is contacting you with important information regarding upcoming events and opportunities.

LICENSE RENEWAL
Teachers and other educators whose educator license will expire on June 30, 2023, are encouraged to begin the license renewal process starting February 1st by going to the USBE website.  You may begin reviewing the videos; however, license renewals cannot be submitted to the USBE before January 2023. The District HR Department will send you reminders in November, January, and March.  A FINAL reminder will be sent to you in April as a 4th and FINAL NOTICE & NOTICE OF TERMINATION should you not receive your license renewal certification in CACTUS by June 30, 2023.

DON’T DELAY – START THE PROCESS NOW!

LICENSED EARLY NOTIFICATION (Resignation or Retirement)
Licensed employees resigning/retiring at the end of the current contract year, who give official early notification in SKYWARD – EMPLOYEE ACCESS, will be eligible for a tiered incentive. To qualify, notification must be submitted on or before the following dates:

  • Jan. 15, 2023: $300.00
  • Feb. 15, 2023: $200.00

The incentive will be paid on the last regular paycheck. Notifications of resignation/retirement received after the dates listed above will not qualify for an incentive. The official District “Notice of Resignation” form is found in Skyward under “Employee Access”. Please see District policy DP318 for more detailed information regarding resignations. If you do not know your Skyward username or password please contact the Help Desk at 801-567-8737.

Licensed employees who do not submit an official “Notice of Resignation” form in Skyward “Employee Access” with at least thirty (30) calendar days’ written notice WILL BE FINED $500, which will be deducted from their final check.  Informing your principal/school administrator either verbally or in writing is not sufficient.  See District Policy DP318 – Resignations - Licensed.

School/District Administrators must submit an official “Notice of Resignation” form in Skyward “Employee Access” with at least sixty (60) calendar days’ written notice WILL BE FINED $500 in accordance with District Policy DP318A – Resignations-Administrators. 

TEACHER TRANSFER FAIR
This year, the annual Teacher Transfer Fair is open to all CURRENT JSD teacher/educators AND student teachers, interns and those on a 1-year agreement.  This event is for current Jordan School District teachers/educators seeking a new teaching/assignment opportunity! The transfer fair will be combined for both elementary and secondary teachers/educators.

Please come prepared with:

  • Your JSD ID badge – required to gain entry, AND
  • Copies of your resume available to distribute.

Come explore your options in JORDAN SCHOOL DISTRICT!

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If you are a contracted employee and need to take Annual/Personal Leave before or after President’s Day for any reason not listed in policy DP335NEG or DP335B, you must submit a request as follows:

How to Request

During the window, the employee must send the request through email. Please include your name, school, position, and the date you are requesting the leave. Requests left on voicemail or over the phone will NOT be accepted.

The employee will receive an email confirmation within two working days after submitting the request. If the employee does not receive a confirmation email, then Human Resources has NOT received your request and your leave will not be approved.

School Holiday Date of Holiday Window
President’s Day February 20, 2023 Jan. 6 – Jan. 16, 2023
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School/Department Administrators:

We have simplified the process for hiring licensed employees through Frontline. These changes include:

  • A video screening/interview feature
  • Interview documentation simplified
  • Reference forms simplified

Please schedule a training time to see these important modifications. This training is available to administrators and administrative assistants, especially those who are new to Frontline Recruiting/Hiring.

All trainings will be on Zoom. For available dates/times and to schedule a training session, visit the link below.

Frontline Training Schedule for Appointments

Also available on HRConnections and HRAdminOnly are the training videos and tutorials. Contact Brent Burge at #88224 if you have any questions.

Sincerely,
Human Resources

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The JEF Outstanding Educator Nomination form is open!  One Outstanding Educator should be nominated from each of the 68 Jordan District schools. Recipients can be nominated by a principal, school administrators, and/or colleagues. However, all nominations must be approved by the nominee's principal. All nominations are due Tuesday, January 17, after the MLK holiday break.  
For more information and to nominate please visit:  Jordan Education Foundation Educator Awards
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Published on

DATE:
January 5, 2023

TO:
Principals

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director Student Services
Caleb Olson, Consultant, Planning and Enrollment
Scott Festin, Consultant, Planning and Enrollment

SUBJECT:
District Enrollment as of January 3, 2023

Please see the attached memo.

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DP318A Resignations – Administrators and DP318 – Resignations – Licensed both state:

“Employees resigning during the contract year will be assessed the cost of a long-term substitute for any leave days used during the last [sixty (60) days for Administrators and thirty (30) days for Licensed employees] of their employment except in the case of an immediate, verified medical reason or emergency.”

Below are some clarifications on this policy:

  • If the employee is resigning at the end of their contract year (June 30th for Administrators and June 5th for 2022-2023 school year for Licensed employees), or leaving due to retirement, a leave of absence, long-term disability, or military service the charge for the cost of a long-term substitute is not applied.
  • “Leave days” as used in this policy includes sick, personal, and annual leave days.
  • If there is an immediate, verified medical reason or emergency, the applicable days are not charged the cost of a long-term substitute.
  • Bereavement, FMLA, sick bank, jury duty, excused professional days, workers’ compensation, maternity/paternity, and military days are not included when this policy is applied.
  • Administrator vacation days are accrued days and are not included when this policy is applied. However, if the Administrator has taken more vacation days than earned when the Administrator leaves, they will need to repay their full daily rate for those days. Please see DP375 – Vacation Schedule for Administrative Personnel for questions on this policy.
  • The cost of a long-term substitute is $144 for the 2022-23 school year and is applied regardless of whether a substitute is needed or not.
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Published on

DATE:
January 3, 2023

TO:
Principals
Assistant Principals
Panorama SEL Survey Coordinators

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT:
Mid-Year Panorama SEL Surveys

Beginning January 9, 2023 (next Monday), the mid-year SEL survey window will open. The survey window will be open until Friday, February 3, 2023. In addition to the information provided in a previous JAM (dated Dec. 8, 2022) the following information is being provided to assist you in your preparations and administration of the survey.

Accessing Surveys:

 Student Surveys: 

  • Students will use their Student ID numbers as their Access Codes.
  • Students will use their codes to access surveys at surveys.panoramaed.com/utahjordan The surveys connected to this link will go live at 6:00am EST on January 9, 2023.
  • If a student has trouble accessing their survey, have the survey administrator/proctor contact the Support team with the name of the student, their school, their grade level and their ID number at support+utahjordan@panoramaed.com

Administering Surveys:

 Student Surveys:

Tracking Response Rates:

  • You may view your school’s response rates in real-time. You can also download the completion lists to see who has and hasn't completed the surveys. Here's a walkthrough video to teach you how: Completion List Video.
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Published on

DATE:
January 5, 2023

TO:
Elementary School Administrators
Middle School Administrators

FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:
RISE Summative Annual Teacher Training

School administrators are encouraged to share the following information with those who will administer the RISE summative assessments in your buildings:

The RISE assessment window will be open from March 14, 2023, until June 2, 2023. Many teachers only use the RISE systems once a year, and so need a yearly training on how it all works. Only teachers who will administer the tests need to be trained.

The following teacher training webinars are already scheduled. Each webinar lasts 45 minutes. Teachers can join at the following link on any date/time listed: https://uetn-org.zoom.us/j/5434254472?pwd=bnRlV1BSK3pWMXJKSzI2MXNFYkZvZz09

  • Friday, March 3 @ 9 AM or 1:10 PM
  • Friday, March 10 @ 9 AM or 1:10 PM
  • Friday, March 17 @ 9 AM or 1:10 PM
  • Friday, March 24 @ 9 AM or 1:10 PM
  • Friday, April 7 @ 9 AM or 1:10 PM
  • Friday, April 14 @ 9 AM or 1:10 PM
  • Friday, April 28 @ 9 AM or 1:10 PM
  • Friday, May 5 @ 9 AM or 1:10 PM
  • Friday, May 12 @ 9 AM or 1:10 PM.

For middle schools, there will be a webinar each Friday at 8:15 am for Utah Aspire Plus and a webinar at 9 am for RISE, so both can be done in the same morning.

Each teacher of a RISE course will be sent an email with information about the webinar schedule and the link to join.

If school administrators plan to conduct their own training, slides and other materials are provided here: RISE Summative Faculty Training. Teacher video tutorials are available here: RISE (teachers) Youtube playlist. There is also a Canvas course available: https://jordanpd.instructure.com/enroll/N8M8HF. Teachers may participate in the Canvas course in lieu of in-person training. The same material is covered.

Please direct any questions you have regarding this training to Brooke Anderson, 801- 567-8393 or brooke.anderson@jordandistrict.org

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Published on

DATE:
January 5, 2023

TO:
All School Administrators

FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability
Michelle Love-Day, Director of Language & Culture Services

SUBJECT:
REMINDER: WIDA ACCESS 2.0 Test Administration Training for Schools

REMINDER: Everyone who will assist with WIDA Access testing needs to participate in the annual training.

See the memo below for information, training dates, and times.

 

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Published on

DATE:
January 5, 2023

TO:
Middle School Administrators
High School Administrators

FROM:
Carolyn Gough, Administrator of Teaching and Learning
Ben Jameson, Director of Evaluation, Research and Accountability

SUBJECT:
Utah Aspire Plus Summative Annual Teacher Training

School administrators are encouraged to share the following information with those who will administer the Utah Aspire Plus assessments in your buildings:

The Utah Aspire Plus assessment window will be open from March 6, 2023, until May 12, 2023. Many teachers only use the Utah Aspire Plus systems once a year, and so need a yearly training on how it all works. Only teachers who will administer the tests need to be trained.

The following teacher training webinars are already scheduled. Each webinar lasts 45 minutes. Teachers can join at the following link on any date/time listed: https://uetn-org.zoom.us/j/5434254472?pwd=bnRlV1BSK3pWMXJKSzI2MXNFYkZvZz09

  • Friday, March 3 @ 7:30 AM, 8:15 AM or 2:10 PM
  • Friday, March 10 @ 7:30 AM, 8:15 AM or 2:10 PM
  • Friday, March 17 @ 7:30 AM, 8:15 AM or 2:10 PM
  • Friday, March 24 @ 7:30 AM, 8:15 AM or 2:10 PM
  • Friday, April 7 @ 7:30 AM, 8:15 AM or 2:10 PM
  • Friday, April 14 @ 7:30 AM, 8:15 AM or 2:10 PM
  • Friday, April 28 @ 7:30 AM, 8:15 AM or 2:10 PM

For middle schools, there will be a webinar each Friday at 8:15 am for Utah Aspire Plus and a webinar at 9 am for RISE, so both can be done in the same morning.

Each teacher of a grade 9/10 core ELA, science, and math course will be sent an email with information about the webinar schedule and the link to join.

If you do plan to conduct your own training, slides and other materials are provided here: UT Aspire Plus Teacher Training Materials. Teacher video tutorials are available here: UT Aspire Plus (teachers) Youtube playlist. There is also a Canvas course available: https://jordanpd.instructure.com/enroll/AE9LBK. You could have your teachers participate in the Canvas course in lieu of in-person training. The same material is covered.

Please direct any questions you have regarding this training to Brooke Anderson, 801- 567-8393 or brooke.anderson@jordandistrict.org.

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Published on

DATE:
January 5, 2023

TO:
All administrators

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
McKinley Withers, Health and Wellness Consultant

SUBJECT: Clinical Support Specialist (Social Worker) FAQ

Secondary Administrators, Please review the document of “Frequently Asked Questions” to understand more about the scope and expectations of the “Clinical Support Specialist” (a.k.a. Social Worker) in your building. Please contact McKinley Withers with questions or concerns regarding your assigned Clinical Support Specialist. It is anticipated that each secondary school will have a full-time clinical support specialist for the 2023-24 school year and hiring is ongoing.

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At-home Covid-19 test kits are now available for order in the central warehouse. Using Skyward inventory, use the catalog code #5800863 or search "Test Kit" and they should come up. We will do our best to keep enough on hand while supplies last. Remember to add one year to the expiration date indicated on the box.

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Published on

DATE:
December 21, 2022

TO:
School Psychologists and School Psychology Interns

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services
Fulvia Franco, Program Specialist – Guidance

SUBJECT:
January School Psychologist Guidance Meeting

A meeting for school psychologists and school psychology interns has been scheduled for Friday, January 6, 2023, from 12:30 to 3:30 p.m. in the auditorium of the Auxiliary Services Building (7905 South Redwood Road). Deb Bilder, M.D. will provide us with a presentation on medications used with children and adolescents. We will also have a representative from the Stabilization and Mobile Response Team provide us with a presentation regarding their program.

Part-time Staff: I would appreciate it if you could adjust your schedules in order to attend this meeting.

cc: Principals

 

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Published on

DATE:
January 4, 2023

TO:
Principals
Assistant Principals
All Panorama Users

FROM:
Michael Anderson, Associate Superintendent
Travis Hamblin, Director of Student Services

SUBJECT:
Panorama Q&A with Drop-In Training

There will be a Panorama Q&A / Open Drop-In training on January 9th at 1:30 pm. It will be held via Zoom and administrators, counselors, clinical support staff, psychologists, teachers, teacher specialists, any other user of Panorama is invited to attend. Please share with whom you feel would benefit from this session. It would be a great time to get questions answered, specific training on deep data dives, or general functionality of the platform. Participants may join for all or part of the training and they can come and go as needed. Think of this as ‘drop-in office hours’.

The Zoom link is: HERE

Or copy and paste the following into your browser:

Join Zoom Meeting https://uetn-org.zoom.us/j/83226711731?pwd=T0dFd1FDTzE1QUZ1N2hIY25aTVB1UT09

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Due to the District Office closing for Winter Recess at the end of the day on Friday, Dec. 23 and not returning until Tuesday, Jan. 3, the Payroll Department is making the following recommendations:

  1. If you need to close your bank account, please call Payroll immediately.
  2. Paychecks are available for viewing in Employee Access on Wednesday, Dec. 21. Please review your paycheck and call Payroll immediately with any questions or concerns at (801) 567-8154.  Instructions are attached on how to view your paycheck.
    If you need help logging into your Employee Access, call the help desk at 801-567-8737.
  3. If you are a True Time employee, instructions are attached to view your True Time to make certain it has been processed through to Payroll.
  4. Payday is on Dec. 23.
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The January Assistant Principal meetings will be held on January 12 (8:00-11:00am) and January 19 (8:00-11:00am). All meetings will be held in-person at the JATC-S. All assistant principals and intern assistant principals are invited. A beverage service will be provided, beginning at 7:30 am at each of the meetings. As a reminder you only need to attend one of the sessions offered per month. Both sessions will provide the same information. Please CLICK HERE and it will take you to the Google Doc to sign up for which day you would like to attend. If you have any questions please call Nadine Page at 801-567-8182 (x88182). Thank you!

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