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Date:  
November 22, 2016

To:  
All School Head Financial Secretaries

From:  
John Larsen, Business Administrator
Heather Ellingson, Director of Accounting
Dan Ellis, Accountant/Internal Auditor

Subject: 
2016 W-9 Forms 1099 Information

EXTREMELY IMPORTANT – PLEASE READ AND FOLLOW DIRECTIONS THOROUGHLY – CALL IF YOU HAVE QUESTIONS
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Principals' Meeting will be held on December 6, 2016 at the ASB. We will have a special speaker, Dr. Hall, during the opening session. The meeting begins at 8:00 a.m. A beverage service will be provided before the meeting. A nice luncheon will be served. See you there!

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Mark your calendar & register online at www.uassp.org

January 23-25th, 2017 Mid Winter Conference in sunny St. George featuring:

  • Tom Shimmer  "Effective Leadership for Standard-Based Grading" 
  • Ember Conley, Superintendent Park City School District 
  • Lance Allred, First Legally Deaf National Basketball Association player. 
  • Jayne Ellspermann Current President of NASSP

June 6-8th, Summer Conference in amazing Park City featuring:

  • Sydnee Dickson- New State Superintendent
  • More info to come!
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Elementary Principals:

Beginning of year Literacy Growth Reports were due November 4.  If you need assistance completing this report, please contact Becky Gerber at becky.gerber@jordandistrict.org

 

We have several extra My Sidewalks kits.  If you are in need of additional kits or replacement materials, please contact Becky Gerber at becky.gerber@jordandistrict.org

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Important Payroll Changes for Elementary Schools Only

Due to the limited amount of time sheets at the elementary level

  • Principals will no longer be required to deliver Payroll.
  • Do Not include Social Security Numbers on time sheets.
  • To avoid duplicates, the emailed or faxed time sheets are the only copy Payroll will need. Please keep originals for your records.
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DATE:    
December 1, 2016

TO: 
Elementary Principals and Secretaries

FROM: 
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant, Planning and Student Services

SUBJECT:
Guidelines to Establish the Kindergarten Enrollment for 2017-18

As per the past several years, it will be the responsibility of each school principal to obtain a kindergarten roster for the 2017-18 school year.  It is from this roster that the kindergarten estimate is created.  The estimate is the basis for the number of kindergarten teachers required and the budget allowed for supplies and materials.  Therefore, it is important that the roster be as accurate as possible.

Please follow guidelines 1-5 below.  The other options are ideas you may want to use.  It is very important for staffing your kindergarten that the count be as accurate as possible.

  1. Send a flyer home with every student.
  2. Publicize in the school newsletter – announce (several times) the importance of getting the count.
  3. Use all other resources available to you. Skylert, etc.
  4. Schedule kindergarten orientation as soon as possible. Check your New Student Online Enrollment to see if there are any pending applications that need to have follow up for the count.  The estimate will be updated after all kindergarten orientations are completed.
  5. Hang banners announcing Kindergarten Registration being accepted for the following school year.

Please schedule your kindergarten orientation
BEFORE APRIL 7, 2017

        Optional:

  1. Make a block contact with every home using PTA support.
  2. Contact pre-schools in the attendance area of your school.
  3. Use a telephone tree operated by parent volunteers with a list of questions for consistency.
  4. Contact neighbors who can identify new move-ins.
  5. Contact community members who do not have children enrolled in school.
  6. Avoid forwarding kindergarten orientation letter to new address if family has moved from your boundary area. Delete that name from your list.

Please be diligent in recruiting the kindergarten students within your school boundary. It will be important to have accurate up to the minute kindergarten numbers as we do the estimates in the upcoming weeks.  Please submit the TOTAL number of kindergarten students to Planning and Student Services by Friday, January 13, 2017.  You may call Luann at 801-567-8251 or fax to 801-567-8061.

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Principals:

With the arrival of winter weather conditions, please take time to review District procedures for snow closures and delayed starts.

When severe weather is forecast, District personnel will monitor conditions on roadways throughout the night. Superintendent Johnson will determine if school closures or delays are necessary by 5 a.m. All decisions regarding closures or delays will come from the District.

No announcement means normal school operation.

School closure or delayed start information will be posted on the District website and through social media no later than 6:30 a.m. The information will also be broadcast on local news outlets.

Please remember that parents can keep children home when weather is extreme. We ask that you respect this decision and work with families.

Full Emergency Communications & Snow Closure Guidelines can be found at http://jordandistrict.org/resources/emergency/

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DATE:   
November 16, 2016

TO: 
Elementary School Principals

FROM:  
Scott M. Thomas, Administrator of Auxiliary Services
Paul Bergera, Staff Assistant of Auxiliary Services
Herb Jensen, Director of Transportation
Kathy Simmons, Trainer/Risk Coordinator of Transportation

SUBJECT:
“Safety in the Schools” Video for Elementary Students

Section A.4.a. of the Standards for Utah School Buses and Operations requires students to receive annual bus safety instruction.

Bus safety instruction and awareness for all students in grades 2-6 will come in the form of a video, which is available on a DVD at your school’s main office or at the following link, which directs you to the Jordan School District Transportation website:

http://auxiliaryservices.jordandistrict.org/transporation-faq/bus-safety/

While all students in grades 2-6 are required to watch this video, it is also an excellent resource for grades K-1, and should be shown prior to students riding the bus for a field or activity trip.

When all of your students in grades 2-6 have seen the video, please send an e-mail confirmation to: luanne.smith@jordandistrict.org  The deadline to have this completed and turned into the Utah State Office is December 23, 2016.

If you have questions, feel free to contact the Transportation Training Department at (801) 567-8831.

Thank you for cooperation in helping Jordan School District achieve “Safety in the Schools”.

 

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Principals:

There are two issues that are causing great concern related to Transportation where we need your help.

First, there is a very serious disregard for the safety of our kids by motorists who are illegally failing to stop for our buses when the red lights are flashing and the stop arm is out. Last week we did a one day survey of stop arm violations and witnessed 61 motorists in one day passing our buses when students were loading or unloading and the red lights and stop arm were deployed. Of those 61, three were on the right (loading) side of the bus. Would you please make every effort to educate your patrons about this serious issue. We do not want our precious students injured by one of these careless motorists.

Second, we need your assistance keeping parents out of the bus loading/unloading zone at your school when buses are present. We are placing our bus drivers and buses in a dangerous situation where cars are blocking their unobstructed ingress and egress at your school. Please help us out by restricting cars from your bus pickup/drop off zones until the buses have a chance to leave.

Your support is greatly appreciated. If you have any questions, comments or concerns please contact Transportation Services 801-567-8840.

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  • All Beginning-of-the-Year interims need to be completed ASAP. The deadline was October 31, 2016 to have these all approved.
  • Please dispose of all old bubble sheets. They will not run on the scanner and then have to be re-bubbled.
  • The self-evaluations for interims is a required piece of the interim evaluation. Please make sure this is completed before approving plans.
  • Deadlines for provisional/probationary 1st eval: A Track Nov. 16, B Track Nov. 10, C Track Nov.11, D Track Dec. 6; Traditional Nov. 18.
  • Special Education Forms: Please do not send the file review forms and the IEP checklists to the JES office. We only need the supplemental form to be included with the JPAS forms.
  • JPAS Interview: Please remember teachers no longer have 24 hours to produce evidence. Scores are based on what is shown at the time of the interview.
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The USBE will be offering a "Seal of Bi-Literacy" on high school transcripts this year to graduating seniors who are able to show proof of proficiency in both English and any other world language. There are a number of acceptable tests for both languages that will be accepted as proof of bi-literacy. This seal will be given via application through the high school counselors. Information on this new opportunity for students will be going out to World Language chairs and high school counselors before Thanksgiving.

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Open Enrollment 2017-2018 School Year

Per Utah State Law  53A-2-207:

Open enrollment begins on December 1, 2016 and goes through Friday, February 17, 2017.  Any individual interested in completing a permit for the 2017-18 school year may obtain a permit from the school they wish to attend and begin turning them in on Tuesday, December 1, 2016, to the desired school.

Permit approval is on a first-come/first served basis.  The school shall notify any permit applicant within six weeks after receipt of the application by the district or by March 31, whichever is later, for applications submitted during the early enrollment period.

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DATE:   
November 5, 2016

TO:  
Principals, Head Secretaries, Attendance Secretaries, Registrars

FROM:  
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Luann Leavitt, Consultant – Planning & Student Services
Nancy Ward, Consultant – Educational Support Services

SUBJECT: 
Planning & Student Services Permit Training

Our annual Planning & Student Services Permit Training has been scheduled. We will hold two meetings at the ASB Auditorium beginning at 8:30 am. Trainings will be similar so you are welcome to attend the training that works best with your schedule.

  • Elementary Training: Monday, November 14, 2016 8:30 am
  • Secondary Training: Wednesday, November 16, 2016 8:30 am

This training will include:

  • Open Enrollment information/Permits
    • December 1, 2016 – February 17, 2017
  • Guardianship/Durable Power of Attorney
  • Attendance
  • Custodial/Non-custodial
  • Entry/Exit Codes
  • Student Records – “Move it”
  • Educational Support Services
  • ESL
  • McKinney Vento
  • Refugee/Immigrant
  • American Indian
  • Nursing Services
  • Q&A

All school personnel who help with registering new students are invited to attend. Please send at least one person from your school to the training so they can take back and share what they learn at the training. RSVP to Shelley Axtell at 801-567-8183. Thank you.

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DATE:
November 3, 2016

TO:
Principals

FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent of Schools
Luann Leavitt, Consultant of Planning & Student Services
Steven Harwood, System/Programming Manager

SUBJECT:
Revised Fall Enrollment as of October 1, 2016

See attached, revised memo.

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DATE:   
November 15, 2016

TO: 
All Principals

FROM: 
Laura Finlinson, Administrator of Curriculum and Staff Development
Nancy Ward, Coordinator of Educational Support Services

SUBJECT:   
Volunteer Hours

Volunteer reports need to be submitted to Educational Support Services.

Workmans Compensation insurance costs are based on numbers submitted by schools.  It is important that this information be accurate and complete.

PTA figures must be separate from other volunteer hours.

Attached is a copy of the Volunteer Report for the period from the beginning of the 2016 school year to November 30, 2016.

Please complete this form and return it to
Nancy Ward, Coordinator of Educational Support Services by
December 15, 2016.

 

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Elementary Administrators

Thank you for your help in the SLO process. By now, all teachers should have completed an SLO pretest and recorded the scores in MasteryConnect. The process for reporting SLO scores will be similar to last year, with the addition of several automated steps. Teachers will use a spreadsheet that has been programmed to guide them through each of the steps for recording pre and posttest scores. The spreadsheet will be sent to secondary teachers so those who completed SLOs during the first quarter can initially test the spreadsheet by submitting their data. Elementary teachers will receive the spreadsheet at a later date. The spreadsheet, along with instructions on getting started, is included. If you would like to become familiar with this process, please feel free to follow the instructions and add your own data to the spreadsheet. If you have questions about this process, please contact Holly Allen at holly.allen@jordandistrict.org or extension 88115.

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Secondary Administrators:

Thank you for your help in the SLO process. As you are aware, secondary teachers had flexibility in administering and scoring SLOs, so some of your teachers may have already completed an SLO pre and posttest. The process for reporting SLO scores will be similar to last year, with the addition of several automated steps. Teachers will use a spreadsheet that has been programmed to guide them through each of the steps for recording pre and post test scores. The spreadsheet, along with instructions on getting started, is included. If you would like to become familiar with this process, please feel free to follow the instructions and add your own data to the spreadsheet. If you have questions about this process, please contact Holly Allen at holly.allen@jordandistrict.org or extension 88115.

Within the next few days, your teachers will receive an email with the instructions and spreadsheet. Please encourage teachers who have completed a pre and post SLO assessment to follow the instructions and submit their data through the spreadsheet. Though several individuals have tested the spreadsheets, this will be the first attempt with a larger group of teachers. We would love to hear back from you or your teachers if they run into any problems during the submission process. Please direct feedback comments or questions to Holly Allen at holly.allen@jordandistrict.org or extension 88115.

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Annual Incident Command Systems Refresher Course Reminder

Wednesday, November 16th at 1:00 pm
ASB Presentation Room C-100
(Located at the main entrance)

Please register in JPLS to receive licensure points.  This course includes an overview of our Incident Command System procedures for emergency preparedness and is highly recommended for both current and new administrators.  This will be the final opportunity for this year.

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