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Utah Retirement Systems will be available for one-on-one retirement planning sessions at the Jordan School District Auxiliary Services Building in Conference Room 105 on Thursday, August 16, 2018.  See the instructions below to register for an appointment.  Counseling sessions are available at other locations that are also listed on the URS website.

  1. Go to www.urs.org.
  2. Log into your myurs account by clicking on LOGIN in the upper right corner of the screen.
  3. Click on the Education Tab.
  4. Click on “Individual Retirement Planning Sessions”.
  5. Find the session that works best for you.  Select the session to reserve your appointment.
  6. Please be sure to bring your estimated annual salary, any retirement plan balances outside of URS, and your Social Security statement (get yours at www.ssa.gov).
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Published on

DATE:   
July 18, 2018

TO:
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders
Self-contained Support Class Teachers (All Levels)

FROM: 
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education

SUBJECT:   
Instructional Assistant Trainings

The Special Education Department has allocated 15 additional hours for one resource assistant in each school and one self-contained support classroom assistant in each classroom to work 3 days prior to school starting to help with IEP related tasks and instructional/behavior management strategies. Part of these hours should include attendance at the following trainings. The instructional assistant should sign up for one Behavior and Class Management and one Paperwork and Goalview training.

The training schedule will be as follows:

August 16th South Valley School

    •  Behavior and Class Management 8:00 AM-10:00 AM, Room 1
    •  Paperwork and Goalview 8:00 AM-9:30 AM, Room 9
    •  Behavior and Class Management 10:30 AM-12:30 PM, Room 1
    •  Paperwork and Goalview 10:30 AM-12 PM, Room 9
    •  Behavior and Class Management 1:30 PM-3:00 PM, Room 1
    •  Paperwork and Goalview 1:30 PM-3:30 PM, Room 9

August 20th South Valley School

    •  Behavior and Class Management 8:00 AM-10:00 AM, Room 1
    •  Paperwork and Goalview 8:00 AM-9:30 AM, Room 9
    •  Behavior and Class Management 10:30 AM-12:30 PM, Room 1
    •  Paperwork and Goalview 10:30 AM-12:00 PM, Room 9
    •  Behavior and Class Management 1:30 PM-3:00 PM, Room 1
    •  Paperwork and Goalview 1:30 PM-3:30 PM, Room 9

August 21st South Valley School

    •  Behavior and Class Management 10:00 AM-12:00 PM, Room 1

In order to sign to up for classes, please use the following link: https://tinyurl.com/y9trfrsc

If you have questions please call the special education department at 801-567-8177.

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As you are aware, August 15th was added as a required contract day for traditional elementary and secondary schools. Jordan School District will be holding a Safety and Wellness Forum on this contract day for all licensed and administrative employees. The forum will be held on August 15th from 8:00 am to 3:30 pm. Lunch will be provided. All licensed traditional elementary school employees and administrators should attend at Copper Hills High School and all licensed secondary school employees and administrators will attend at Herriman High School. Carpooling is encouraged at both locations. The forum will include presentations related to suicide prevention, bullying prevention, response to school shooters and other school emergencies. Further information regarding these events will be emailed directly to all licensed employees in the near future.

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Published on

DATE:  
July 16, 2018

TO:  
Elementary School Principals

FROM: 
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services

SUBJECT:   
Kindergarten Enrollment – Birth Certificate Requirement(s)

Please see attached memo for guidelines.

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Published on

DATE:  
July 17, 2018

TO:
All Principals

FROM:  
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services

SUBJECT:   
FTE and Enrollment Counts

FTE and staffing enrollment counts for the 2018-19 school year will occur on the dates listed below. As a reminder, student enrollment will be taken from Skyward and manual student counts are not needed for this process.

  • 1st Day A, B, C Tracks     Wednesday, July 25, 2018
  • 10th Day A, B, C Tracks     Wednesday, August 8, 2018
  • 1st Day D Track (A,B,C included)     Monday, August 13, 2018
  • 1st Day High School     Tuesday, August 21, 2018
  • 6th Day D Track (A,B,C included),     Wednesday, August 22, 2018
    1st Day Traditional (Elem. & MS)
  • 14th Day Traditional (all schools)     Tuesday, September 11, 2018
    All 10 day/no shows must be entered in by this date.
  • October 1, 2018
  • January 2, 2019

If there have been any changes to your FTE Staffing and Enrollment spreadsheet, please send an updated spreadsheet to Travis Hamblin in Planning and Student Services. Your staffing report and attendance combine to determine your FTE eligibility.

Questions regarding FTE and/or enrollment should be directed to Travis Hamblin or your Administrator of Schools.

Please staff conservatively.

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Published on

DATE:   
June 20, 2018

TO:    
All Secondary Principals and All Counselors

FROM:   
Brad Sorensen, Administrator of Schools, High School Level
Michael Anderson, Administrator of Schools, Middle School Level
Shelley Nordick, Administrator, Curriculum and Staff Development
Stacy Evans, Staff Assistant, Curriculum and Staff Development
Stacee Worthen, Secondary Counselor Specialist

SUBJECT:
2018-2019 Comprehensive School Counseling Program (CSCP) Calendar

Please see attached memo.

 

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Published on

Dear Licensed and Classified Employees,

In accordance with DP326 NEG and DP324 NEG, participation in the Employee-Funded Sick Leave Bank requires an employee to annually donate one day of accumulated sick leave into the Sick Leave Bank.  The Employee-Funded Sick Leave Bank is not intended to be used for in-and-out absences, elective medical procedures or other medical care that could be scheduled during non-contract time.

Employees wishing to opt out of participation in the Employee-Funded Sick Leave Bank must log in to their Employee Access and complete the opt out process no later than September 1st.  This opt out request must be submitted annually.

*First year classified and all hourly employees are not eligible for sick bank. Therefore, a sick bank day will not be deducted (if applicable).  Please be aware that policies and eligibility requirements for Licensed (DP324 NEG) and Classified (DP326 NEG) employees are different.  These and other District policies are available for review at http://policymanual.jordandistrict.org/.

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Published on

DATE:  
July 9, 2018

TO:   
Principals
Special Education Teachers (Preschool and School-Age)
Speech-Language Pathologists

FROM: 
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education

SUBJECT:  
Extended Year Special Educator Stipends 2018-19

Please see attached memo and documents outlining changes for the 2018-19 school year.

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Published on

DATE:     
July 9, 2018

TO: 
Principals
Head Financial Secretaries
Special Education Teachers (Resource and Cluster)
Speech-Language Pathologists

FROM:   
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education

SUBJECT:  
Special Education Budget Allocations 2018-19

Please see attached memo and budget guidelines.

Forward this Memo

Published on

DATE:     
July 17, 2018

TO: 
Principals
All Special Educators and Service Providers

FROM:    
Dr. Anthony Godfrey, Associate Superintendent
Kim Lloyd, Director of Special Education

SUBJECT: 
SCRAM for 2018-19 School Year

Please see attached memo for guidelines and multiple deadlines.

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Published on

DATE:
July 9, 2018

TO:
All Elementary Principals
All Elementary Head Administrative Assistants

FROM:
John Larsen, Business Administrator

SUBJECT:
Summer Pool Hours for Elementary Head Administrative Assistant

Effective this summer, the twenty-four (24) hours traditional calendar elementary head administrative assistants are given for use during the summer months will be increased to forty (40) hours. These hours remain optional and flexible to be used as needed in coordination with the school principal.

These hours are intended to address mail, voicemail, purchase verifications, timesheets, and any other matters that typically build up over the summer months. It is hoped these summer hours will aid the school in a successful opening for the students.

These hours should be reported through True Time under the heading of "Contract Pool Hours" and will be charged to 10-E-xxx-0050-2483-152.

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Published on

DATE:  
July 10, 2018

TO:   
Secondary School Principals
Secondary School Financial Secretaries

FROM:  
John Larsen, Business Administrator
Daniel Ellis, Director of Accounting, Budgets and Audits
Jason Mott, Accountant/Internal Auditor

SUBJECT:  
Unclaimed Property

 “The Utah Unclaimed Property Act (Section 67-67-4a) requires that a holder report to the State Treasurer property which is presumed to be “abandoned” or “unclaimed” after the stated dormancy period.”

For school purposes, unclaimed property is defined as property (checks, book refunds, lunch refunds, or other unclaimed balances, but not current school lunch balances) that is due to a payee but have never been cashed or collected and that are dormant for a period of one year as of June 30, 2018.  Checks written BEFORE July 1, 2017 AND not cashed by June 30, 2018 are considered unclaimed property.

Every effort should be made to contact the student or payee and ensure that they receive payment that is due to them.  If you cannot locate a student or payee, then the money must be sent to the State.  It is preferable to void an old check and reissue a new one than to send the money to the State.  Schools may not simply “write off” a check and add the money back into school accounts just because it was never cashed.  Nor may a school take uncollected refunds and add the money back into school accounts.  It is illegal.  If an outstanding check should legitimately be voided, then documentation must be made as to why the check was voided.  Otherwise, the State will consider a voided check without documentation to be unclaimed property.

Attached is a reporting form that must be completed and sent to Jason Mott by September 28, 2018 along with a school check written to Jordan School District for the amount of reported unclaimed property.  If you have no unclaimed property, report $0.00.

All individual items that are under $50 per item may be combined and reported in one lump sum.  For example, if you have 10 checks and/or unclaimed book refunds individually each for less than $50, then you may have one line item on the report for the total of those items.  You should put “aggregate” in the column requesting the owner’s name, the total aggregated in the column of amount due owner, and MS99 in the property code column.  You do not need to report each item less than $50 individually.

Checks issued prior to July 1, 2017 that are currently outstanding should be voided in Skyward.  You will need to write a check to Jordan School District charging the account(s) that were charged with the original check.

Please call Jason Mott at (801)567-8388 with any questions.

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Published on

DATE:   
June 28, 2018

TO:  
Middle School Principals

FROM:  
Michael Anderson, Administrator of Schools

SUBJECT:   
Middle School Fee Waiver Materials 2018-19

Attached are fee waiver materials for the 2018-19 middle school registration.

  • School Fees Requirements – Principal Checklist (Fillable form) (Due September 14, 2018)
  • Secondary Schools Certificate of Compliance (Fillable form) (Due September 14, 2018)
  • Middle School Fee Schedule
  • Letter to Parents from Superintendent Johnson
  • Standard Fee Waiver Application (English/Spanish) REVISED MAY 2018
  • School Fees Notice for Families of Children in Grades 7-12 (English/Spanish)
  • Fee Waiver Decision and Appeal Form (English/Spanish)
  • Community Services Obligations (English/Spanish)
  • Community Service Assignment and Notice of Appeal Rights (English/Spanish)
  • Appeal of Community Service Agreement (English/Spanish)
  • Fee Waiver Posters (English/Spanish)
    Please include, on the line provided on the poster, your school phone number and contact.

All fee waiver forms can be found in the June 28th edition of JAM:  Jordan Admin Memo and are also available at https://schools.utah.gov/policy/resources.

Attention:  Students who previously showed verification of eligibility do not need to resubmit documentation. It may be necessary for the principal (or designee) to contact the previous school of transferring students for verification of fee waiver status. 

Please discard all Fee Waiver Application forms from previous years as there are significant changes for Income Eligibility Guidelines.

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Published on

DATE:   
June 28, 2018

TO:  
High School Principals

FROM:  
Michael Anderson, Administrator of Schools

SUBJECT:  
High School Fee Waiver Materials 2018-19

Attached are fee waiver materials for the 2018-19 elementary registration.

  • School Fees Requirements – Principal Checklist (Fillable form) (Due September 14, 2018)
  • Secondary Schools Certificate of Compliance (Fillable form) (Due September 14, 2018)
  • High School Fee Schedule
  • Letter to Parents from Superintendent Johnson
  • Standard Fee Waiver Application (English/Spanish) REVISED MAY 2018
  • School Fees Notice for Families of Children in Grades 7-12 (English/Spanish)
  • Fee Waiver Decision and Appeal Form (English/Spanish)
  • Community Services Obligations (English/Spanish)
  • Community Service Assignment and Notice of Appeal Rights (English/Spanish)
  • Appeal of Community Service Agreement (English/Spanish)
  • Fee Waiver Posters (English/Spanish)
    Please include, on the line provided on the poster, your school phone number and contact.

All fee waiver forms can be found in the June 28th edition of JAM: Jordan Admin Memo and also at https://schools.utah.gov/policy/resources.

Attention:  Students who previously showed verification of eligibility do not need to resubmit documentation. It may be necessary for the principal (or designee) to contact the previous school of transferring students for verification of fee waiver status. 

Please discard all Fee Waiver Application forms from previous years as there are significant changes for Income Eligibility Guidelines.

 

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Published on

DATE:
June 27, 2018

TO:  
Elementary School Principals

FROM:  
Michael Anderson, Administrator of Schools

SUBJECT: 
Elementary Fee Waiver Materials 2018-19

Attached are fee waiver materials for the 2018-19 elementary registration.

  • School Fees Requirements – Principal Checklist (Fillable form) (Due September 14, 2018)
  • Elementary Schools Certificate of Compliance (Fillable form) (Due September 14, 2018)
  • Elementary Fee Schedule
  • Letter to Parents from Superintendent Johnson
  • Standard Fee Waiver Application (English/Spanish) REVISED MAY 2018
  • School Fees Notice for Families of Children in grades K-6 (English/Spanish)
  • Fee Waiver Decision and Appeal Form (English/Spanish)
  • Fee Waiver Posters (English/Spanish)
    Please include, on the line provided on the poster, your school phone number and contact.

All fee waiver forms can be found in the June 28th edition of JAM: Jordan Admin Memo and are also available at https://schools.utah.gov/policy/resources.

Attention:  Students who previously showed verification of eligibility do not need to resubmit documentation. It may be necessary for the principal (or designee) to contact the previous school of transferring students for verification of fee waiver status. Kindergarten students coming into the school, new students to the District, and students with extenuating circumstances will still be required to submit documentation.

Please discard all Fee Waiver Application forms from previous years as there are significant changes for Income Eligibility Guidelines.

 

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