Reminder: Principals' Meeting will be held on Tuesday, May 8, 2018 at the ASB. The meeting begins at 8:00 a.m. A beverage service will be provided before the meeting. A nice luncheon will be served. See you there!
Principal Year-End Check Out Materials for 2017-2018
DATE:
May 2, 2018
TO:
School Principals and Administrative Assistants
FROM:
Administrators of Schools
SUBJECT:
Principal Year-End Check Out Materials for 2017-2018
Attached is the list of all forms and items to be completed for principal check out.
- Items highlighted in purple will be reviewed at check out with your Administrator of Schools.
- Items highlighted in green require you to bring the requested items to your checkout.
- Forms provided by the District for principal check out are included with this JAM and will no longer be on a separate website.
- You should turn in one completed copy of each form and keep a copy on file in your school for easy reference as you prepare the check out for the next school year.
If you have any questions, please contact your Administrator of Schools’ administrative assistant.
MA/nt
Time Schedule for Last Day of School 2017-18
DATE:
April 26, 2018
TO:
Jordan District Principals
FROM:
Administrators of Schools
SUBJECT:
Time Schedule for the Last Day of School
The Transportation Department has made every effort to accommodate dismissal times for the last day of school. Please review attached memo carefully for your dismissal time, and convey that information to your students and parents. Once again, we extend our appreciation to the administration and employees who work in the Transportation Department for assisting in the transportation adjustment required to accommodate these changes.
Public Law: R277. Education, Administration R277-419-2.Definitions R277. Public Accounting
“School day” means a minimum of two hours per day per session in Kindergarten; and a minimum of four hours per day in grades one through twelve. All school day calculations shall exclude lunch periods and pass-time between classes.
MA/nt
Attachments
Administrator Transfer – July 1, 2018
Curriculum End-of-Year Due Dates 2017-18
DATE:
April 18, 2018
TO:
Principals
Administrative Assistants
FROM:
Laura Finlinson, Administrator, Curriculum and Staff Development
Norm Emerson, Consultant, Instructional Support Services/Fine Arts
SUBJECT:
End-of-Year Due Dates
The following is a reminder of Curriculum reports and the corresponding due dates:
Traditional YR
- Elementary Music Fees Report – Final Payment Due 06/01/18 06/29/18
- Outstanding Instrument Rental Fees & Fee Waivers 06/01/18 06/29/18
- Updated Instrument Inventory (sent to each school) 06/01/18 06/29/18
- All 2017-2018 timesheets needing signature 06/01/18 06/29/18
The music reports should be sent directly to Norm Emerson, Consultant, Instructional Support Services. All other reports and timesheets listed above should be sent to Noreen Samowitz, Administrative Assistant, Curriculum Department.
Thank you for your help.
/nrs
Middle School to High School Transition for Self-Contained Support Classrooms – April 27, 2018
DATE:
April 13, 2018
TO:
Middle School Principals
High School Principals
Middle School Self Contained Support Class Teachers
High School Special Education Team Leaders
FROM:
Laura Finlinson, Administrator of Curric./Staff Development & Special Programs
Lisa Robinson, Director of Special Education
Julie Brown, Program Specialist
SUBJECT:
Middle School to High School Transition for Self-Contained Support Classrooms
In order to support the transition of students in Middle School Self-Contained Support Classrooms (SCSC) to High School, the Special Education Department is providing an opportunity for the Middle School SCSC teachers to meet with the High School Special Education Team Leaders. Since most of the students will be attending their boundary high school, it is helpful for the current SCSC teacher to provide information on the needs of the student to create an appropriate high school class schedule as well as know the necessary accommodations for the student to be successful. Middle school teachers need to bring a copy of the current IEP, Evaluation Results Summary, Functional Behavior Assessment and Behavior Intervention Plan, health care plan and a copy of the classes the students have completed or have in progress for high school credit. In order to maintain the schedule, it is imperative that teachers are prepared to provide a brief summary of the student’s needs. Half-day substitutes will be provided through budget code 1292 for those that need half-day coverage. Teachers may also arrange for para-educator coverage if this meets with principal approval. Special educators must make their own substitute arrangements. The transition meeting is scheduled for Friday, April 27, 2018 at South Valley School in room A-103. High School team leaders and severe-endorsed teachers will need to be present from 7:30 a.m. - 12:00 p.m. Please see the attached schedule for Middle School meeting times. Attendance is at the discretion of the building principal.
BINGHAM HIGH
7:30-7:45 ERMS Mair
8:00-8:15 SJMS Lyons
8:15-8:30 SHMS Sneed
8:30-9:00 SJMS Williams
9:00-9:15 WJMS Preece
COPPER HILLS HIGH
7:30-7:45 JPJMS Charon
7:45-8:15 WJMS Preece
8:30-8:45 ERMS Mair
8:45-9:00 SJMS Lyons
9:00-9:15 SHMS Sneed
9:15-9:30 WJMS Hansen
9:30-9:45 JPJMS Lutz
HERRIMAN HIGH
7:30-8:00 SHMS Marx
8:00-8:30 ERMS Mair
8:45-9:00 OHMS Taylor
RIVERTON HIGH
7:45-8:15 SHMS Lewis
8:00-8:15 SHMS Marx
8:15-8:30 OHMS Taylor
8:30-9:00 SHMS Sneed
9:15-9:45 OHMS Siavrakas
WEST JORDAN HIGH
7:30-7:45 WJMS Zander
7:45--8:15 JPJMS Charon
8:15-8:45 WJMS Hansen
8:45: 9:15 JPJMS Lutz
9:15-9:45 WJMS Preece
Student Enrollment for March 2018
Lagoon Day Thursday, May 31, 2018
DATE:
April 11, 2018
TO:
All Middle School Principals
All Middle School Assistant Principals
FROM:
Herb Jensen, Director of Transportation
Sula Bearden, Coordinator
Kittisack Soumpholphakdy, Field Trip office
SUBJECT:
LAGOON DAY THURSDAY, May 31, 2018
We are looking forward to helping you provide an exciting, successful, and safe experience for your students this year. Following the same procedure as last year, it is okay to load the first bus at your school and let it depart without waiting for the other buses. As each bus is loaded and a chaperone is on board, please let it depart for Lagoon. Your help with this last year helped alleviate some of the waiting on the bus and congestion at the ticket gates.
Please remind your teachers and staff only 9th graders from your school and adult chaperones may ride the bus. Children of chaperones are not allowed to ride the bus. Per Policy (AA416D-14)
This year the park will close at 5:00 p.m. The buses will be taking the students home at the same time as last year, which will be 5:00 p.m. For the safety of everyone, please have those persons you have designated as chaperones report to their assigned school bus loading area at 4:45 p.m. The students will load at 5:00 p.m. All buses will be gone by 5:15 p.m. As a reminder, there will be instructions and signs posted on the South side of the roller coaster at Lagoon for the afternoon return to school.
The map and instructions are to be used by your staff traveling to Lagoon and will help keep a safe environment for the students on this special day. Please feel free to make any copies you need of the map and the instructions for your staff to use that day.
Appeals Reminder April 24, 2018
Special Education Support Class Instructional Assistants for 2018-19
DATE:
April 10, 2018
TO:
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders
FROM:
Laura Finlinson, Admin. of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
SUBJECT:
Special Education Support Class Instructional Assistants for 2018-19
Please see attached memo and forms.
Special Education Resource Instructional Assistants for 2018-19
DATE:
April 10, 2018
TO:
Principals
Elementary and Middle School Resource Team Leaders
High School Special Education Team Leaders
FROM:
Laura Finlinson, Admin. of Curriculum/Staff Development & Special Programs
Lisa Robinson, Director of Special Education
SUBJECT:
Special Education Resource Instructional Assistants for 2018-19
Please see attached memo and forms.
Stipend for Department Chairs and Team Leaders – April 2018
DATE:
April 9, 2018
TO:
Principals and District Administrators
FROM:
Dr. Anthony Godfrey, Associate Superintendent of Schools
SUBJECT:
Stipend for Department Chairs and Team Leaders
Stipends for Department Chairs and Team Leaders will be paid in May.
- Elementary Schools may pay $300 for 8 Team Leaders.
- Middle Schools may pay $500 for 12 Department Chairs or Team Leaders.
- High Schools may pay $500 for 16 Department Chairs or Team Leaders.
A multiple time sheet roster should be submitted to the Payroll Department by May 2, 2018. All Department Chairs or Team Leaders will be paid out of the same program number from which their salary is paid. Each roster should be clearly marked “Stipend for Department Chair” or “Stipend for Team Leader.”
Kauri Sue, River’s Edge, South Valley, and JATC will be paid as middle schools. If a school houses an additional special education program (cluster program or preschool program), the school will have an additional team leader allocation.
Budget Code
10 xxx xxxx 2216 131
10 xxx 7551 2216 131 (Special Education)
JSD STEM Community Night – April 25, 2018
Permanent Records – Transfer Processes and Procedures 2017-18
DATE:
April 4, 2018
TO:
Principals
Administrative Assistants
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
Permanent Records – Transfer Processes and Procedures
Year-End Permanent Record Transfers:
Permanent records for students leaving the school (either a boundary change or 6th and 9th grade advancement) need to be delivered in person to the appropriate school by the sending schools staff. Records need to be delivered on or before:
Traditional Schools: June 8, 2018
Year-Round schools: July 6, 2018
The receiving school will need to check the student list against each permanent record to assure all permanent records were received. Each bundle must be accompanied by two (2) alphabetized lists which includes the name of the sending school and receiving school. Computer lists or PDM’s may be used. Dead files should be provided to receiving schools separately in their own box.
General Permanent Record Transfer Procedures (District policy AS61):
- A parent release is not required when transferring student records from one school to another.
- Any school receiving a written request to forward a copy of a transferring student’s record to the new school shall comply within 30 days of the request, and within 10 days of the request for a military child’s records, unless the record has been flagged as a “Missing child,” in which case the copy may not be forwarded and the requested school shall notify the police department.
- Transfer the ORIGINAL records for students in grades K through 8.
- A CERTIFIED COPY of the cumulative/permanent record along with the original health record (Utah School Immunization Record) of students in grades 9 through 12 shall be transferred to requesting schools outside of Jordan School District. The ORIGINAL RECORDS and a copy of the health record of students in grades 9 through 12 shall be archived at the Jordan District high school.
- Maintain a record of the date the record transfer request was received and the date and school where the record was sent.
Transfer of K-8 Student Files for Retention at the State Records Center and for Permanent Archives – April 2018
DATE:
April 4, 2018
TO:
Principals
High School Registrars
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning & Student Services
SUBJECT:
Transfer of K-8 Student Files for Retention at the State Records Center and for Permanent Archives
Please see memo below.
End of the Year Reports for Planning and Student Services 2017-18
DATE:
April 10, 2018
TO:
Principals
Administrative Assistants
FROM:
Administrator of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning & Student Services
SUBJECT:
End of the Year Procedures
The following is a friendly reminder about the end-of-year reports, tasks and due dates required by Planning & Student Services for traditional elementary, middle, high and special schools (TRAD) as well as year-round elementary schools (YRE). All forms may be found on the Planning & Services website: http://planning.jordandistrict.org/forms/.
Records Retentions and Accelerations
- A form for each Individual Retention or Acceleration should be completed and sent to your Administrator of Schools at the time is processed at your school.
- Record each acceleration or retention on Skyward at year’s end.
- Complete Report of Retentions & Non-graduating Seniors and Report of Acceleration & Early Graduates Form•
DATE DUE:
TRAD. JUNE 1, 2018
YRE. JUNE 29, 2018
Report of Student Deaths•
DATE DUE:
TRAD. JUNE 15, 2018
YRE. JUNE 29, 2018
Fourth Quarter Reports
Check membership report carefully for entry and exit date errors. Make corrections on Skyward and notify Planning & Student Services when complete. Do not send a copy. (See the required reports list in the Planning and Student Services Manual)
DATE DUE:
TRAD. JUNE 1, 2018
YRE. JUNE 29, 2018
School’s End-of-Year PDM
Run the School’s end-of-year PDM and retain at school permanently. (Do not send a copy to Planning & Student Services)
DATE DUE:
TRAD. JUNE 1, 2018
YRE. JUNE 29, 2018
Permanent Record Retention
Permanent records for students leaving the school (boundary change or 6th and 9th grade advancement, where applicable) are delivered in person to the appropriate school by the staff of the sending school. The receiving school will need to check the student list against each permanent record to assure all permanent records were received. Each bundle must be accompanied by TWO (2) alphabetized lists, which need to include the name of the sending school and the receiving school. Computer lists, PDM’s and the Skyward Students Not Returning report may be used. Dead files should be sent to the receiving school in a separate box.
DATE DUE:
TRAD JUNE 8, 2018
YRE JULY 6, 2018
2018-19 FTE Staffing Worksheet
Using the appropriate worksheet for your school (Trad. Elem, MTS Elem, Title I Elem, MTS/Title I Elem, Middle, or High) enter the amount of 0050 FTE you have or will have hired by the first day of school. Please do NOT include any teachers hired using alternate funding (BTS, Land Trust, etc.) – only those teachers funded by 0050 (whole or part of their contract) should be entered. Title I schools will enter the teachers funded (whole or part) by Title I funds in the appropriate cells. The schools FTE version 2.0 must be entered in the appropriate box(es) for the worksheet to calculate correctly. You do not need to enter any enrollment at this point. However, it is encouraged that you use these sheets throughout the year to accurately account and track your FTE and enrollment. The FTE Staffing Worksheet is not required for any Special School. For any questions about the FTE Staffing Worksheet please contact Travis directly at 801.567.8251.
DATE DUE:
TRAD JUNE 15, 2018
YRE JUNE 29, 2018
Thank you and please direct any questions to Carmen (801.567.8183) in Planning and Student Services.
Cultivating Success – Special Education Summer Conference – August 3, 2018
Attached is a Conference Overview for the Special Education Summer Conference on August 3, 2018. Please share this information with your licensed special education staff members. Registration information is included on the flyer as well as a general overview of the classes being offered. Registration prior to May 25, 2018 would be appreciated to get a general count. All administrators are invited to attend as well. Several administrative sessions will be provided. This is an optional professional learning opportunity and stipends for full attendance will be provided to special education staff.
Free URS Individual Retirement Planning – May 2, 2018 (West Jordan Middle School)
Utah Retirement Systems will be available for one-on-one retirement planning sessions at the West Jordan Middle School, Main Conference Room on Wednesday, May 2, 2018. See the instructions below to register for an appointment. Counseling sessions are available at other locations that are also listed on the URS website.
- Go to www.urs.org.
- Log into your myurs account by clicking on LOGIN in the upper right corner of the screen.
- Click on the Education Tab.
- Click on “Individual Retirement Planning Sessions”.
- Find the session that works best for you. Select the session to reserve your appointment.
- Please be sure to bring your estimated annual salary, any retirement plan balances outside of URS, and your Social Security statement (get yours at www.ssa.gov).
Entering Enrollment in Skyward for the Last Six Days of the School Year 2017-18
DATE:
April 11, 2018
TO:
Principals and Attendance Secretaries
FROM:
Administrators of Schools
Dr. Anthony Godfrey, Associate Superintendent
Travis Hamblin, Planning and Student Services
SUBJECT:
ENTERING ENROLLMENT IN SKYWARD FOR THE LAST SIX (6) DAYS OF THE SCHOOL YEAR
Please see attached memo.
Reading Endorsement Program – Beginning June 2018
Reading Endorsement: In partnership with Utah Valley University, Jordan District is pleased to announce a reading endorsement program beginning in June. This program requires a 2-year commitment and is open to elementary and secondary teachers in all content areas. Courses will be co-taught by reading endorsed Jordan District elementary and secondary teachers. See attached schedule for more information.